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When you have people making document suggestions inside the document, it can often become confusing, with all the changes and accepting/rejecting edits can be cumbersome to manage. However, reviewing suggestions will keep your document organized and presentable.
Steps
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1Make sure that you are the original owner of the document. Only the original owners of the document have access to reviewing suggested edits.
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2Organize your time to carefully peruse the document. Although you'll be given all pieces of advice about the edits by several people, you'll find it less cumbersome to manage if you routinely go in to check "open" Google Docs documents. The amount of time you spend doing this can vary with the number of edits that have happened since the changes were turned on.
- Watch for times when very few editors are on and reviewing the document. Although most edits you'll probably approve, there might be some that you might question yourself about.
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3Leave the Suggesting feature turned on, if you'd like. However, if you need to make further adjustments, leaving Suggesting turned on seems counterintuitive, and sometimes, you'll need to turn it off.
- Don't leave the Suggesting turned off for too long. Get your reviewing done and switch to another task.
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4Concentrate on edits. The Google Docs' tool only concentrates on edits, leaving comments to be dealt with separately.
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5Make sure your original cursor is at the top of the document. If your cursor is anywhere else, the tool will fire for edits after the cursor, and you'll likely miss edits before the cursor.
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6Turn on the tool. With quick, rapid-fire succession, press Ctrl + Alt + O then Ctrl + Alt + U . On Macs, this would be ⌘ Cmd + Alt + O and ⌘ Cmd + Alt + U .
- You can also find this tool in the "Tools" section of the menu bar as "Review suggested edits" feature.
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1Read each edit. One line contains the name of the editor and the accept/reject buttons, while the next open portion tells you what's been re-formatted, replaced, deleted, or added, while another portion gives you a chance to collaborate with the editor to make the best decision.
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2Watch the edit information lines. The type of edit is in bold, while what's happened follows. Each keystroke is monitored, but if the same editor fixes their own mistake afterward, the details will update to reflect the successive change.
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3Comment on the edit to the editor. Below the change details, use the "Reply or add others with @" box, and reply to them. Don't accept or reject these changes; editors should be given ample time to respond.
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4Look at the document to see how the change looks. Generally, look to the documents left where the cursor moved to and see how the sentence/phrase looks; you may need to look a bit further back to see the initial part of the sentence or phrase to see how the "draft" of the document will read if accepted.
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5Look at the "Suggested edits" box. This box will have several location-change pieces, and buttons you can use to make your reviewing easy.
- The top line contains not only the tool's title, but also ^ and ∨ (to move you through edits), and an "Approve"/"Approve all" button.
- The drop-down portion of the Approve button will show how many total edits there are to review, but be careful not to click "Accept all" unless you are ready to accept all suggestions.
- If you only have one edit to remain, this top button will be read as "Accept all". But if there's more, it'll be labeled "Accept."
- The next line gives you a drop-down for "Show suggested edits" and "Preview Accept All," "Preview Reject All," and a Reject button.
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6Click the choice. Utilize the details to make the best choice.
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7Watch as the edits are accepted/rejected.
- Accept puts the changes in place and removes the box.
- Reject
puts back the document the way it once was.
- If you need to edit something, but have Suggesting turned on, always reject, then edit, then accept this edit.
- Further editing by the owner will follow the way the Editing-Suggesting-Viewing button is set.
- If you have Suggesting turned o and you need to further edit/refine something, always make the edit, then accept the change. But double-check your changes through the tool to ensure that your fixes drive the document forward, never backward.
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8Go through the comments. Pick out resolved changes, and continue the collaboration with editors. Click the checkmark to accept the comment and mark it as resolved (hiding the comment), while bad comments can be deleted on-site.
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