31 “Welcome to the Team” Messages to Send to New Employees or Coworkers

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Start their first day right with these thoughtful words of welcome
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A “welcome to the team” message is the perfect opportunity to let new employees know that you’re excited to work with them and that you’re available to help with anything they might need. The first few days at a new job can be super nerve-wracking for new hires, so this type of message goes a long way! We’ll go over a thorough list of examples of what to say, whether you’re a boss, colleague, or coworker, and we’ll cover why welcome messages are so important. We’ve even got expert insight from Elizabeth Douglas, CEO of wikiHow, on how to make new employees feel appreciated, so keep reading!

Welcome Messages for New Employees

  • “Welcome to the team! We’re so happy to have you. If you have any questions as you settle in, please don’t hesitate to ask!”
  • “Congratulations on your first day! With your unique skills and experience, we know you’ll achieve amazing things in this position. We’re so thrilled to have you on the team!”
  • “Welcome aboard! I just wanted to let you know I’m here to help if you have any questions while you’re settling in. Looking forward to working with you!”
Section 1 of 7:

Welcome Messages from a Boss or Manager

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  1. Let your employee know how happy you are to have them on the team. “It’s really important that an employee starts off their job knowing who their boss is and having a relationship with them,” explains Douglas. [1] So, if you're this employee’s boss or manager, take this opportunity to introduce yourself and express your excitement to work with them. This starts off their time at the company on a positive note! Here are some examples:
    • “Welcome to the team, Brianna! It’s been such a pleasure to get to know you over the interview process, and I’m truly looking forward to working with you. If you have any questions at all as you settle in, please don’t hesitate to reach out. Best, Rebecca.”
    • “Congratulations on your first day! As the CEO, I want to personally welcome you to our team. We truly value your unique experience, skills, and perspective, and we’re so excited to see all the amazing things you’ll achieve in this position.”
    • “Welcome, Jasmine! With your impressive qualifications and skills, we know you’ll make a valuable addition to our team, and we truly feel so lucky to have you. I wanted to reach out personally to let you know that I’m here to support you in whatever way you need.”
    • “Welcome aboard, Brian! We’re so thrilled to have you on the team, and I wanted to reach out to let you know that I’m here to assist you with anything you might need as you settle into this new role.”
    • “Congratulations on this new role! On behalf of everyone on the team, I’d like to extend a very warm welcome. I truly believe that you’re going to achieve amazing things in this position, and I wanted to personally thank you for choosing to work with us! Let me know if there’s anything I can do to help as you settle in.”
    • “On your first day with us, I’d like to personally let you know how thrilled we are that you’re joining the team. With your unique talents and skills, I know you’re going to have a huge impact on this company, and I can’t wait to see what you achieve in this position. Let me know if you need anything as you settle in!”
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Section 2 of 7:

Welcome Messages from a Coworker or Colleague

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  1. Let your new coworker know that you’re here to help. “Often, new employees will have many questions that they don’t want to trouble their boss about, and it’s important that they have another channel to get those questions answered,” explains Douglas. [2] A welcome message is the perfect opportunity to let the new employee know that you're here to fulfill that need.
    • “Hi, Grace! I just wanted to reach out to say that I’m so excited to work with you, and I’m here to answer any questions you might have as you’re settling in. Please feel free to reach out if you need anything!”
    • “Welcome to the team! I’ve heard such wonderful things about you, and I’m very much looking forward to working together. If you need anything at all over the next few days, please don’t hesitate to ask!”
    • “It was great to meet you this morning at the all-hands meeting! We’re so happy to have you on our team, and if there’s anything I can do to help you settle in, please let me know.”
    • “Welcome aboard, Kacey! We are all so thrilled to have you on the team, and I’m here to help if you need anything. Looking forward to working together and achieving some amazing things!”
    • “Hey, Noah! Congratulations on your first day. If you have any questions at all, please don’t hesitate to reach out! I’m here to help support you in any way you might need.”
    • “Hi Jenna! I just wanted to introduce myself and let you know how excited I am to work with you. I know you’ll probably be getting a lot of new information over the next few days, so if you have any questions at all, I’m here to help!
    • “Welcome to the team, Kevin! It was so nice to meet you this morning, and I’m very much looking forward to working with you. If you need any support or have any questions as you settle in, please let me know!”
    • “Welcome to the team! I just wanted to let you know I’m looking forward to working with you, and I’m here if you have any questions. I hope you have an amazing first day!”
Section 3 of 7:

Welcome Messages from the Whole Team or HR Department

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  1. Let the new employee know the whole team is excited to work with them. Consider sending an office-wide email, or writing a card signed by their coworkers. This is a great way to ensure that your new hire feels welcomed and appreciated! Here are some examples:
    • “On behalf of the whole team, we’d like to extend our warmest welcome to you on your first day. We’re so happy to have you aboard, and we can’t wait to see all the amazing things you achieve in this role. Thank you for choosing to work with us!”
    • “Welcome to [company name]! We’re delighted to have you on our team, and we’re looking forward to getting to know you better. If there’s anything we can do to help you transition into this new role smoothly, please let us know! —The HR Department”
    • “Congratulations on your first day, Taylor! On behalf of the HR team, I’d like to extend a warm welcome and let you know that we’re here to assist you with anything you might need as you settle in. We can’t wait to see you thrive in this new position!”
    • “Best wishes to you on your first day! We’re all so excited to work with you, and we can’t wait to see all you achieve in your new role. Let us know if there’s anything we can do to help make this a smooth transition.”
    • “Welcome to the team, Reece! We are so lucky to have you, and the whole team is looking forward to working with you. Please let us know if you have any questions as you settle in, and don’t hesitate to reach out if you need any support!”
    • “On behalf of everyone here at [company name], welcome! Your talents, skills, and experience have set you apart, and we are so fortunate to have you on our team. We hope you have an amazing first day, and please let us know if you need anything!
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Section 4 of 7:

Short & Sweet Welcome Messages

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  1. A quick message can make a new coworker feel more welcome. If you’re sending a welcome message to them on Slack or Microsoft Teams, it’s appropriate to keep things brief and casual. This is a great time to let them know that you’re looking forward to working with them and that you’re available to help if they have questions.
    • “Hey, Kate! Just reaching out to say welcome, and I look forward to collaborating with you. Let me know if you need anything!”
    • “We’re so happy to have you, Joshua! If there’s anything I can do to support you as you transition into this new role, don’t hesitate to reach out.”
    • “Hey Jackson! I just wanted to reach out and say welcome, and I’m here if you have any questions. Looking forward to working with you!”
    • “Welcome, Erica! We’re so lucky to have you on board, and we’re so happy you chose to join our team.”
    • “It was great to meet you at the meeting this morning! If you need anything over the next few days, I’m available to help.”
    • “Welcome aboard! It’s so great to have you, and I’m excited to see everything you contribute to this team.”
    • “Congrats on the new role! I hope you have a truly amazing first day.”
    • “Welcome to the team, Jake! If you have any questions at all, don’t hesitate to ask.”
    • “Happy first day, Erin! If you need anything at all, let me know. I’m here to help!”
    • “Just wanted to say welcome to the team! I’m so excited to work with you.”
    • “Congratulations on your first day! We’re all so happy to have you on the team.”
Section 5 of 7:

What to Include in Your Welcome Message

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  1. One of the most stressful things for new employees is not having established relationships at their workplace. [3] Because of this, it’s important to share your name and your role or position within the company in your welcome message. This will help them feel like they’re already making connections on their new team.
  2. In your welcome message, let the new employee know that they are an integral member of the staff, right from the get-go. Your enthusiasm about working with them will help them feel more comfortable during this transition and excited about their future at the company. [4]
  3. When a new hire starts work, they’re inundated with tons of new information. They’re learning how the company functions, what their role requires, who their coworkers are, and more. With all this information being thrown at them, they’re bound to have a few questions, and your welcome message is a great opportunity to let them know you’re there to help. [5]
  4. Encourage the new employee to voice their opinions and speak up when they have ideas. This will help make the employee feel like a valued and respected member of the team right from the start, which can help them gain confidence in their new role. [6]
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Section 6 of 7:

Why is it important to send a welcome message?

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  1. 1
    They show new employees that they are valued. When it comes to retaining new employees, the first few weeks are crucial. In fact, studies show that as much as 20% of staff turnover occurs within the first 45 days of employment! [7] Welcome messages provide the perfect opportunity to let new hires know that they are appreciated and that they have a bright future at your company, which increases the odds that they’ll stay.
  2. 2
    They give new employees a chance to ask questions. Douglas explains that a new employee will likely have a lot of questions, but they may be anxious to reach out to coworkers or managers on their own. [8] A welcome message opens up the channel of communication so that the new employee feels comfortable asking for more information if they need it.
  3. The first day at a new job can feel kind of like the first day at a new school. The new employee may feel stressed out, overwhelmed, lonely, or worried about making friends. A welcome message lets them know that they aren’t alone and sets the tone for them to develop positive relationships with coworkers. [9]
    • This is especially important in hybrid or remote work environments, as employees are more likely to feel less connected and engaged in these settings. [10]
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Section 7 of 7:

Other Ways to Make New Employees Feel Welcome

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  1. 1
    Give them a shout-out at an office-wide meeting. This is a great way to introduce the new employee to the whole team, and it’s a bit more personal than an email or Slack message. At the end of the meeting, everyone can greet the new employee personally and shake their hand, which will make them feel super welcomed and appreciated! [11]
  2. 2
    Give them a small welcome gift. “Another thing we do to make employees feel welcome is we give them a little present on the first day that makes them feel connected to the company and to the people at the company,” says Douglas. [12]
    • This could be something like a mug or water bottle with the company’s logo, office supplies they might need, or flowers or a small plant to brighten up their workspace. [13]
  3. Lunch on the first day at a new job can be stressful. A new employee may feel worried about where to sit or who to talk to. To avoid any awkwardness or discomfort, extend a lunch invite to them ahead of time. [14]
    • “It’s important to keep in mind that your new employee will not necessarily have any social connections at the company at first,” explains Douglas. “Taking them out to lunch is a great way to make new employees feel included.” [15]
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      References

      1. ↑ Elizabeth Douglas. CEO of wikiHow. Expert Interview
      2. ↑ Elizabeth Douglas. CEO of wikiHow. Expert Interview
      3. ↑ https://hbr.org/2019/05/7-ways-to-set-up-a-new-hire-for-success
      4. ↑ https://www.fastcompany.com/3039232/5-ways-to-welcome-your-new-employee-to-the-workplace
      5. ↑ https://www.fastcompany.com/3039232/5-ways-to-welcome-your-new-employee-to-the-workplace
      6. ↑ https://www.forbes.com/sites/forbescoachescouncil/2022/05/27/14-ways-to-make-new-hires-feel-welcome-and-set-up-for-success/
      7. ↑ https://www.forbes.com/sites/85broads/2013/07/19/how-not-to-lose-your-new-employees-in-their-first-45-days/?sh=211a74e63be3
      8. ↑ Elizabeth Douglas. CEO of wikiHow. Expert Interview
      9. ↑ https://www.forbes.com/sites/forbeshumanresourcescouncil/2022/02/23/the-power-and-importance-of-making-every-employee-feel-welcome-in-a-hybrid-environment/?sh=203582e924cc
      1. ↑ https://www.forbes.com/sites/forbeshumanresourcescouncil/2022/02/23/the-power-and-importance-of-making-every-employee-feel-welcome-in-a-hybrid-environment/?sh=203582e924cc
      2. ↑ https://www.forbes.com/sites/forbescoachescouncil/2022/05/27/14-ways-to-make-new-hires-feel-welcome-and-set-up-for-success/?sh=3b75714a2a2c
      3. ↑ Elizabeth Douglas. CEO of wikiHow. Expert Interview
      4. ↑ https://www.aihr.com/blog/welcome-gifts-for-new-employees/
      5. ↑ Elizabeth Douglas. CEO of wikiHow. Expert Interview
      6. ↑ Elizabeth Douglas. CEO of wikiHow. Expert Interview

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