Write a descriptive subject line. Convey in a few words the exact reason for sending the email. A good subject line will minimize the chance of your email getting passed over or deleted. Subject: Request to interview you for Westland News “Professor Spotlight” Write your greeting. If the professor has a PhD, use “Dr.” as an address. If you are not sure, “Professor” is also acceptable. Dear Dr. Pangloss, Identify yourself. Include your name and a short summary of your background. My name is Candace Smith, and I am the senior editor of Westland University’s newspaper, The Westland Clarion. Write the body of the email. Use short, clear sentences to explain why you are writing. This part of your email should expand upon your subject line. I write a monthly series entitled “Professor Spotlight,” which explores a particular topic from a faculty perspective. The subject for this upcoming month is “Cycling: Is It The Key to a Sustainable Future?” I would love to interview you as part of this month’s installment. Close the email. Thank the recipient for their consideration of your email, and provide additional information for them to get in touch. Please let me know by the end of this week if you are interested in this interview. You can reach me by email: candaces@email.com or by phone: 123-456-7890. I look forward to hearing from you. Sign the email. “Sincerely” is always an appropriate closing for a formal email. Sincerely, Candace Smith Editor, Westland News 123-456-7890