How to Add Rows to an Excel Table: Step-by-Step Guide

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Learn how to add rows to a pre-existing Excel table
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Do you have a table in Excel that you need to add more data to, like an outdated grade sheet, budget, or client database? This wikiHow will teach you how to add a row to a table in Excel using the "Resize Table" setting for Windows, the web version, and Mac.

Ways to Add Rows to an Excel Table

On Windows, click inside your table and click the Design tab, then choose Resize Table . On Mac, right-click or Ctrl -click on your table and choose Insert > Table Rows Above . On the web version of Excel, click your table and choose Table Design > Resize Table .

Method 1
Method 1 of 3:

Windows

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  1. Double-click your .xls worksheet file in File Explorer. Alternatively, right-click the file and select Open with > Excel .
    • If you already have Excel open, go to File > Open and open your project.
  2. Once you click the table, you'll see "Table Tools" are listed as your current tab at the top of the editing space.
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  3. It's in the menu near the top of your screen.
  4. This icon is listed in the "Properties" grouping to the far left in the menu.
  5. Start with the upper-left cell of your table, and end with the bottom-right cell, which means you can add rows at the bottom of the table. Your original data set will be highlighted in blue. Your new selection will be outlined with a dashed border.
    • Added rows must be below your table so they can be added.
  6. Once you've selected the new rows to include in the table, select OK in the dialog window to close it. [1]
    • You can also insert a row or column in the middle of the table by right-clicking a cell in your data, selecting Insert and Table Columns to the Left/Right or Table Rows Above/Below .
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Method 2
Method 2 of 3:

Mac

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  1. Double-click your .xls worksheet file in Finder or right-click (or Ctrl -click) the file and select Open with > Excel .
    • If you already have Excel open, go to File > Open and open your project.
  2. If you don’t have a mouse with a right button, Ctrl -click instead. A menu will appear at your cursor.
  3. You'll be able to specify how many rows you want to add to the table in the next step.
    • If hovering your mouse over the option doesn't work, click Insert , then select Shift cells down .
  4. The rows will be added to the bottom of your table. [2]
    • You can also insert a row or column in the middle of the table by right-clicking a cell in your data, selecting Insert and Table Columns to the Left/Right or Table Rows Above/Below .
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Method 3
Method 3 of 3:

Web

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  1. Go to office.com/ , log in, and launch Excel. Once you navigate to the login site and enter your Microsoft account information, you'll be logged in. Finally, launch Excel.
  2. You'll also see all the projects you have saved to OneDrive.
  3. Once you click the table, you'll see "Table Design" as an option in the editing ribbon above your spreadsheet document.
  4. The "Resize" option is all the way to the left of the menu in the "Table Design" tab.
  5. For example, if you want to add one row, just increase the last number: If your current data set for the table is A1 to H13, input A1:H14 to add a row at the bottom of the table.
  6. This will close the window and change the range of the table.
    • You can also insert a row or column in the middle of the table by right-clicking a cell in your data, selecting Insert and Table Columns to the Left/Right or Table Rows Above/Below .
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      References

      1. ↑ https://support.microsoft.com/en-us/office/resize-a-table-by-adding-or-removing-rows-and-columns-e65ae4bb-e44b-43f4-ad8b-7d68784f1165#OfficeVersion=Windows
      2. ↑ https://answers.microsoft.com/en-us/msoffice/forum/all/resizing-a-ms-excel-table/1632e05f-8fa1-40b0-bd08-a2600e74b1ea?auth=1

      About This Article

      Article Summary X

      1. Open your project in Excel.
      2. Click anywhere in the table.
      3. Click Design .
      4. Click Resize Table .
      5. Enter the new range of rows and columns you want to use in the table.
      6. Click Ok .

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