How to Close a Business Email

Co-authored by Shannon O'Brien, MA, EdM and Janice Tieperman

Last Updated: March 1, 2022 References

You’ve just drafted a professional email, but you just aren’t sure how to sign off. Is “Sincerely” really the best way to close off your message, or are there other options that you can try? You’re in luck—we’ve put together a comprehensive guide on how to end an email, along with some closers that you should definitely avoid.

1

“Kind regards”

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This professional closer works for any occasion. Whether you’re emailing a co-worker or a supervisor, “Kind regards” sets a polite, professional tone that doesn’t come across as casual or informal. “Kindest regards” is also a great option if you’d like your email to feel a little warmer. ^{[1]
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Research source}
- You can also conclude your emails with just “Regards.” It isn’t quite as friendly as “Kind regards” or “Kindest regards,” but it still sounds very professional.
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2

“Sincerely”

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End your email on a formal note with this classic sign-off. “Sincerely” may sound a bit over the top, but it actually strikes the perfect balance between formality and earnestness. If you aren’t quite sure how to end a professional email, this is always a safe option to choose. ^{[2]
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Research source}
- For something a little more personal, sign off with “Sincerely yours.”

3

“Best”

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Keep it simple with this all-purpose sign-off. “Best” adds a polite tone to your email without sounding too stiff. It carries the same tone as “Sincerely,” and works for all kinds of emails, whether you’re calling in sick or contacting a client. ^{[3]
X
Research source} Here are a few similar sign-offs you could try:
- “All my best”
- “Best regards”
- “Sending you the best”
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4

“Best wishes”

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Add a friendly touch to your email with this closer. “Best wishes” offers respect without assuming too much about your relationship with the recipient. “Best wishes” can refer to an upcoming event in their life, or it can just be a vague, courteous way to wish someone the best. ^{[4]
X
Research source} You could also try a variation, like:
- “Best of luck”
- “Wishing you the best”
- “Wishing you a wonderful day”

5

“With gratitude”

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This grateful endnote is a great way to show your appreciation. Maybe you’re asking your manager for a favor, or thanking a co-worker for covering some of your workload while you were away. Whatever the case, “With gratitude” nicely wraps up your message without being too over-the-top. ^{[5]
X
Research source} You could also try:
- “With appreciation”
- “Much appreciated”
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6

“Thank you” or “Thanks”

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Let the sender know that you appreciate their time. “Thank you” is a good catch-all for any type of request, whether you’re asking a potential client for their business or requesting your deskmate to read over an important assignment you worked on. ^{[6]
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Research source} Here’s a few other thankful sign-offs:
- “All my thanks”
- “Thank you for reading”
- “Thank you for your help”

7

“Thank you in advance”

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End your email with this sign-off if you’re requesting a favor. “Thank you in advance” is especially appropriate if you’re confident that the recipient is going to read or follow through with whatever you’re asking. A closer like “Thanks for your help” could also work in this scenario. ^{[7]
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Research source}
- “Thanks for your consideration” also works well, especially if you don’t know how the recipient will reply.
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8

“As ever”

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Choose this closer if you email the person frequently. Perhaps you email your company’s HR rep frequently, or you’re often in touch with a sales rep who works with your business. “As ever” wraps up your email in a friendly but still formal way. ^{[8]
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Research source}
- “As always” could be another great way to end an email with a frequent recipient.

9

“Warmly”

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This kind endnote works for most business emails. “Warmly” ends your message in a polite tone, and lets your recipient know that you’re happy to speak with them. ^{[9]
X
Research source} You might also say:
- “Warm regards”
- “Warm wishes”
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10

“Respectfully”

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Although a bit on the formal side, this sign-off gets the job done. Choose this closer when you don’t know your recipient well but still want to leave a good impression. It’s always better to be too polite rather than too casual! ^{[10]
X
Research source} You could also try signing off with:
- “Faithfully”
- “Looking forward”

11

Steer clear of casual and informal closers.

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“Love,” “Yours truly,” and “Chat soon” don’t belong in a business email. Always play it safe with professional emails, even if you’re friendly with the recipient. Casual sign-offs like “Cheers” sound too informal, and don’t fit the mold of a professional email. ^{[11]
X
Research source} Some other closers to watch out for are:
- “Thanks a bunch”
- “Your friend”
- “Thanks”
- “Later alligator”
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Question

How do you end a business email with a professional closing?

Shannon O'Brien, MA, EdM
Life & Career Coach
Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University.

Shannon O'Brien, MA, EdM

Life & Career Coach

Expert Answer

"Sincerely" works well, especially if you've felt sincere in your communication throughout the email or letter. "Best" or "Best regard" are other excellent choices.

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How do you formally end an email?

Shannon O'Brien, MA, EdM
Life & Career Coach
Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University.

Shannon O'Brien, MA, EdM

Life & Career Coach

Expert Answer

Try to include a call to action! Things like "I look forward to hearing from you" or " Please read my attached document and let me know your feedback" are both great options.

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Thank you for your feedback.
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Tips

Always include some sort of sign-off in your professional emails, even if you’re in a rush. Concluding your email with a signature and nothing else won’t leave a great impression on your recipient. ^{[12]
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Research source}

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Be sure to sign off each business email with your full name, rather than a nickname.

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How to Close a Business Email

Steps

“Kind regards”

“Sincerely”

“Best”

“Best wishes”

“With gratitude”

“Thank you” or “Thanks”

“Thank you in advance”

“As ever”

“Warmly”

“Respectfully”

Steer clear of casual and informal closers.

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