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QuestionHow do you organize office files?Caitlin Jaymes is a Closet Organizer and Fashion Stylist based in Los Angeles, California. With a background in Fashion PR and Fashion Design, she specializes in creating wardrobes for her clients with pieces they already own. She has experience working with celebrities, editorial shoots, and men and women of all ages. Caitlin uses fashion and organization to help instill and influence confidence, ambition, and stress-free lifestyles for all her clients. She runs her business by two guiding principles: “fashion has no rules, only guidance on how to look and feel your best” and “life has too many stressors, don’t let clutter be one of them.” Caitlin’s work has been featured on HGTV, The Rachael Ray Show, VoyageLA, Liverpool Los Angeles, and the Brother Snapchat Channel.Separate everything into categories. Look at what you need to be grabbing the most. Put that on top. Keep the files that you do not use at the bottom.
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QuestionHow can I declutter office files?Caitlin Jaymes is a Closet Organizer and Fashion Stylist based in Los Angeles, California. With a background in Fashion PR and Fashion Design, she specializes in creating wardrobes for her clients with pieces they already own. She has experience working with celebrities, editorial shoots, and men and women of all ages. Caitlin uses fashion and organization to help instill and influence confidence, ambition, and stress-free lifestyles for all her clients. She runs her business by two guiding principles: “fashion has no rules, only guidance on how to look and feel your best” and “life has too many stressors, don’t let clutter be one of them.” Caitlin’s work has been featured on HGTV, The Rachael Ray Show, VoyageLA, Liverpool Los Angeles, and the Brother Snapchat Channel.You can go through all the papers and files. Keep the ones that you need and discard those that are not useful. Arrange the files neatly based on color.
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QuestionIf the name of the company is "The Mug Co.," Do I file it under "M"?Community AnswerAny company that starts with "The" should be filed under the next word, so "The Mug Co." should be filed under "M."
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QuestionHow do I change around my Microsoft word files into new categories and file names now that they are old and have changed?Community AnswerThis sounds like a daunting task, and may be time consuming, but the system is really the same as reorganizing paper files. Determine the new categories that you will use and the names of the files that belong in each one. Then you can very easily use the right-click button on your mouse to drag files into their new locations. Instead of right-clicking, you can highlight the name of the file and select "Cut." Then move the cursor to the desired new location and click "Paste."
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QuestionIn a business file room (physical folders) with a mobile walling system, are records filed front to back (as inside a cabinet) or side to side (right to left as in reading order)?Community AnswerSide to side (left to right, unless you are using a language that reads right to left, e.g., Arabic).
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QuestionFile Folders: Should it be Smith, John & Anderson, Julie OR Smith, John & Julie Anderson?Community AnswerIn both of the examples that you gave, the first name is "Smith," so the item will be filed in the same place. The more important question is whether you should label that item as "Smith & Anderson" or "Anderson & Smith," because this will affect the filing location. There really is no "right" answer to these questions, as long as you are consistent.
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QuestionWhat are the 3 types of filing system that can be used?Community AnswerThe three main types are alphabetical, numeric and alphanumeric. You can create sub-groups such as such as Alphabetical Topical, Alphabetical Encyclopedia, Alphabetical Geographic, Duplex Numeric, and Chronological.
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