Subject: Out of Office To whom it may concern, I will be out of the office from (date leaving) to (date returning). During that time, I will have no access to email or voicemail. If your question or concern can wait until my return, I will respond to all messages no later than (deadline). However, if you have an immediate need, please feel free to contact one of the following people in my absence: For general departmental concerns: (name) (title) (phone) (email) For questions regarding (specific project): (name) (title) (phone) (email) I apologize for any inconvenience and look forward to assisting you upon my return. Sincerely, (your name) (title) (phone) (email)