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Club presidents facilitate club functions, and create an environment that is fair and a fun experience for all members involved. Club leaders must work hard, present innovative ideas, lead others kindly, and possess organizational skills. As the president, you are responsible for the club and its actions.
Steps
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Be a confident leader . You must be comfortable standing and speaking in front of your fellow club members. [1] X Research source It's natural to be nervous when you first become the club's president, but you want the club members to respect your authority.- You must be comfortable giving orders and setting a schedule. If there are discrepancies of opinion, it is up to you to make the final decision.
- You also need to have the confidence to hold your club members accountable to the rules of the club and to deadlines like fee payments.
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Listen to your club members. [2] X Research source As much as you need have the respect of your club members, you also need to actively listen to their ideas and concerns.- When someone comes to talk to you about an issue, take them seriously. If you don't have time to address it right then, let them know. Tell them you'd rather talk about it later when you have more time because you really value what they have to say.
- The positive interaction of all your club members will create a successful club.
- Create a democratic decision-making process, rather than overriding opinions of others.
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Keep your meetings fun. No matter what type of club you are leading, you want to make sure that your members enjoy coming and bring friends.- Change up the style of the meeting and the meeting spot.
- Take time to do purely fun activities with your club members like having a movie or game night or volunteering together.. This will help create friendships within the club.
- Bring snacks to meetings and take time to play games. Kicking off meetings with an ice breaker can be a good idea.
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State your club's purpose. In order for your club to run smoothly and achieve its goals, the objectives must be clear to you and to all your club members. Define a mission statement for your club, or write out the mission statement that already exists.- This mission statement should be short and simple.
- Post it somewhere in your meeting area, and remind members of the statement at each meeting.
- This will help you club stay defined and improve, no matter what type of club it is.
- Also, this will give potential new members an accurate idea of what your club is.
- If you are starting a new school club, find out how this process has to be organized at your school. Many clubs require a teacher/staff member advisor and signatures of students who would be interested in joining.
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Seek funding. Clubs need money for activities, trips and meeting expenses. If you are associated with a university or school, you may be able to appeal to the school for funding if you meet the criteria for becoming a club.- If you're not associated with a school, you may want to consider making your club a non-profit. You should only consider this if your club is raising tens of thousands of dollars per year as this will require significant paper work and cost money. But long-term it can help with avoiding any taxes down the road on income the club generates.
- Consider fundraising. Activities like a car wash, selling products, or simply starting a donation page can help raise money for your club.
- You can also charge membership dues and fees that are used to fund the club.
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Define membership criteria. Outline the basic requirements for someone to become a member. Keep these as simple as possible. For example, you may want age requirements if your club is more adult in nature.- You may also make ongoing criteria that are necessary to remain a member of the club, such as regular meeting attendance and participation in events or a certain GPA if you are associate with a school.
- This will also ensure that you have an active club.
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Recruit members. As you're leading your club, you want to make sure the club is constantly active in building participants, rather than just waiting for new members to find you.- You'll need marketing. You may want a member of the club devoted to this, but as president this will also be your responsibility to make sure the club is growing.
- Create a website. This allows potential members to read about your club and contact you with interest.
- Hold open-house events. Advertise events for potential members to come and see what your club is all about. This is a great way to vet potential members and also showcase what your club can do for them.
- Ask current members to recruit. They are likely to have circles of friends with similar interests.
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Delegate club-related tasks. Part of being a good leader is knowing that you can't run your club alone. [3] X Research source Your fellow officers and members are there to help and it is important for you to tell them what you need and expect out of them.- Listen to their ideas, and let people volunteer for tasks they are interested in.
- Delegating tasks and responsibilities will keep members engaged and invested in the club. [4] X Research source
- You'll need a treasurer, a secretary, a schedule manager, and a membership manager.
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Plan for club meetings. Have regular meeting dates and times, and tell members well in advance if a meeting will be cancelled.- Before each meeting, plan what you will talk about. You should create a meeting agenda, where you outline what is going to be discussed in the meeting and who is going to be speaking on the topic. If you want other officers to speak at a meeting, make sure you discuss it with them before the meeting.
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Run the meetings with efficiency. Having a structure for your meetings will make your club more productive. You should begin every meeting with a call to order. You may say, "I call this meeting to order", or "This meeting is now in session."- You should then have someone delegated to take meeting minutes, or notes on the meeting. This could be you or someone delegated to be the minute-taker.
- You should review the meeting minutes from the last meeting at the beginning of the meeting and revisit any issues or concerns that were not addressed in the previous meeting.
- You should then discuss each item on the meeting agenda. Allow for discussion and debate between club members but try to reach a consensus on each issue and move efficiently through each item. At the end of the meeting, you should have an official "end". You may say, "I now end this meeting" or "This meeting is now over."
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Stay active on social media. Make a Facebook page that provides a forum for members to interact and also to recruit new members. You can also create other club social media like Instagram or Twitter.- Social media is a quick way to send information or invitations to events.
- Send out e-newsletters with club content, meeting notes, and upcoming events.
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Community Q&A
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QuestionHow do I know when my club is going downhill?Community AnswerYou feel it inside - the energy is not there at the meetings, participation may be lower, and there are few initiatives.
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QuestionHow can you make them have respect for you?Community AnswerRespect is earned, it cannot be bought and force drives individuals away. The best way to earn respect is to lead by example. Another crucial key to respect is fostering relationships; it is hard to respect someone you do not know. There is no one true way to draw respect but the best advice is to be someone you would respect.
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QuestionWhat should I do if I started a club and then realized I wasn't a naturally born leader?Community AnswerDon't give up just because it doesn't come naturally to you! Leadership is a skill, which means it can be improved like anything else. If you're interested in maintaining your leadership position, then fake it till you make it. Ask others for their advice on how you can lead better, including your parents. If you decide leadership just isn't right for you, then consider holding elections with your club members to determine who will take your place.
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References
- ↑ https://www.psychologytoday.com/blog/in-practice/201304/5-tips-how-gain-confidence-public-speaking
- ↑ https://health.usnews.com/health-news/health-wellness/articles/2013/08/21/how-to-be-a-good-listener
- ↑ http://www.briantracy.com/blog/leadership-success/how-to-delegate-the-right-tasks-to-the-right-people-effective-management-skills-for-leadership-success/
- ↑ http://www.aiga.org/how-to-run-a-successful-student-group/
About This Article
Article Summary
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Being a club president can be challenging, but if you’re a good leader and stay organized, you’ll set your club up for success. While it might feel strange at first, it’s your job to give orders, set schedules, and make final decisions, so don’t be afraid to be assertive. It’s helpful to delegate club tasks so you’re not stuck with all the work. At your next meeting, bring a meeting agenda so the meeting stays on track. You might assign member roles, discuss problems in the club, or ask members for suggestions. While it’s important to be a leader, it’s also important to listen to your members’ ideas. Outside of meetings, take time to schedule fun activities with the group, like a movie or game night, which will help everyone feel more comfortable with each other. To learn how to seek funding for your club, read on!
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Reader Success Stories
- "I am soon to be president of my club and decided to learn a little on how to be an excellent president. Reading the information provided here was really helpful in my eyes, so it is now left to to me to execute it." ..." more
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"I am soon to be president of my club and decided to learn a little on how to be an excellent president. Reading the information provided here was really helpful in my eyes, so it is now left to to me to execute it."
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