3 Easy Ways to Convert Microsoft Excel Data to Word

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A simple guide to converting Microsoft Excel projects to Word projects
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Do you want to export an Excel document into a Microsoft Word document? While Excel can't directly convert files into Word files, you can insert the Excel file as an Object in Word. You can also copy and paste Excel data into a Word document. After doing so, you can save the Word document. You can also copy and paste an entire Excel chart into Word. This wikiHow will show you how to insert Excel data into a Word document on your Windows or Mac computer.

How do you add Excel charts to Word?

  • In Word, click the Insert tab, then Object . Click Create from File , locate your Excel project, then Insert .
  • Copy Excel data with CTRL + C (Windows) or CMD + C (Mac). Paste it into a Word document using the Paste icon in the Home tab.
  • Right-click an Excel chart, then click Copy . Paste it into a Word document using the Paste icon in the Home tab.
Method 1
Method 1 of 3:

Inserting an Excel Chart into Word

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  1. You can use an existing project or create a new one.
    • Microsoft Excel is available on Windows and Mac. You can also use the online web version at the Microsoft 365 website .
  2. Click the chart you want to copy, then press CTRL + C (Windows) or Command + C . [1]
    • You can also right-click the chart and click Copy .
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  3. You can use the web version of Word or the desktop application.
    • You'll need to open a new or existing project.
  4. This is the clipboard icon in the Home tab. This will paste the Excel chart into Word.
    • You can also move the cursor to the location you'd like your data, and then press CTRL + V (Windows) or Command + V (Mac). The chart will be pasted into Word. [2]
    • To select different paste options, click the arrow underneath Paste .
      • If you want to link to the original Excel chart so updates are reflected in the destination file, select Use Destination Theme & Link Data .
      • If you want to embed the original chart to edit it in Word, select Use Designation Theme & Embed Workbook .
      • If you want the chart to act as a picture element, select Picture .
  5. Click your chart to open the Format Chart Area window on the right panel. You can adjust the Fill and Border .
    • You can also click the chart to adjust the Layout Options , Chart Elements , Style , and Values .
  6. Click File in the top right corner, then Save As . Choose a name and save location for your document. [3]
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Method 2
Method 2 of 3:

Embedding an Excel Worksheet

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  1. Open Microsoft Word. You can use the web version of Word or download the desktop application .
    • You'll need to open a new or existing project.
    • This method will insert and link your Excel data to your Word document.
  2. You can move this around later, but be sure to enter your data in an empty space for easy editing.
  3. This is located between the Home and Draw tab. [4]
  4. This will be in the Text section of the Insert tab. You can find this next to the Symbols section. [5]
    • The Object window will open.
  5. This allows you to embed an existing Excel file into your Word document. [6]
    • You can also choose Create New then select your Object type. This allows you to embed a new object where you can input data.
  6. This will open the File Explorer (Windows) or the Finder (Mac). You'll be able to browse your computer for your file. [7]
  7. You may have to search for your file depending on its location. [8]
    • The file name and path will be displayed in the File name field.
  8. This will embed the content of the file into your Word document and create a link to the original file. If the original Excel document is updated, the changes will transfer over to the data in your Word document. [9]
    • You can check the box next to Display as icon if you only want a quick link to your Excel document from Word. This will override Link to file .
  9. Click File in the top right corner, then Save As . Choose a name and save location for your document. [10]
    • Your Excel data will be embedded in your Word document. Since the data is linked, you can double-click the Excel chart to open the project in Excel or edit directly in Word.
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Method 3
Method 3 of 3:

Copying and Pasting Excel Data into Word

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  1. You can use an existing project or create a new spreadsheet .
  2. In Excel, click and drag to select the content you'd like to put in the Word document, and then press CTRL + C (Windows) or Command + C . [11]
    • On Windows, press CTRL + A to select all the data in a chart, and then press CTRL + C to copy.
    • On Mac, press CMD + A to select all the data in a chart, and then press Command +C to copy.
  3. You can use the web version of Word or the desktop application.
    • You'll need to open a new or existing project.
  4. This is the clipboard icon in the Home tab. This will paste the Excel data into Word.
    • You can also move the cursor to the location you'd like your data, and then press CTRL + V (Windows) or Command + V (Mac). [12] The table will be pasted into Word.
    • To select different paste options, click the arrow underneath Paste . You can choose Keep Original Table Formatting , Merge Table , or Keep Text Only .
    • If you don't see the Paste Options button, you don't have it enabled. To enable it, go to Word Options and click Advanced . Under Cut, Copy, and Paste, check the Show Paste Options buttons box. [13]
  5. Click File in the top right corner, then Save As . Choose a name and save location for your document. [14]
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Community Q&A

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  • Question
    Can I do this if I don't have Word?
    Community Answer
    Yes. Just search for "free online excel to word converter" and use one of the websites that shows up. You could also download OpenOffice for free, which you can use the same way as Word and where you can save documents in Word format.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
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    Yes No
    Not Helpful 5 Helpful 16
  • Question
    I copied my Excel cells into Word as a picture. How can I remove the cell border lines in this process?
    Community Answer
    I assume you are using a screen clipping tool to copy the Excel cells into Word. I would recommend either copying the cells (dragging to select) and pasting as a table into Word, or embedding the spreadsheet into Word. Method one works perfectly for basic Excel content and allows you to further format it to suit the structure and styling of your Word document. Method two allows complicated Excel content such as graphs to appear in Word without making screen clippings. It also can be used to preserve all formulas in the embedded sheet so that you can access them directly in Word. Either of these methods should help your Excel cells appear correctly in your Word document.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
    Yes No
    Not Helpful 13 Helpful 9
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      References

      1. ↑ https://support.microsoft.com/en-us/office/keyboard-shortcuts-in-excel-1798d9d5-842a-42b8-9c99-9b7213f0040f
      2. ↑ https://support.microsoft.com/en-us/office/video-import-a-chart-f03bf006-3d66-4fad-8adc-9e7919161b05#:~:text=To%20link%20to%20the%20original,Use%20Designation%20Theme%20%26%20Embed%20Workbook .
      3. ↑ https://it.umn.edu/services-technologies/how-tos/microsoft-word-save-your-document
      4. ↑ https://support.microsoft.com/en-us/office/embed-or-link-to-a-file-in-word-8d1a0ffd-956d-4368-887c-b374237b8d3a
      5. ↑ https://www.aamctraining.edu.au/Files/Howtoembedfilesinyourassessment_v1.1.pdf
      6. ↑ https://radar.brookes.ac.uk/radar/file/9ead5cbd-c61b-4003-9e95-17f19c09e708/1/How_to_embed_a_file_into_a_Word_document.pdf
      7. ↑ https://elearning.uq.edu.au/staff-guides-original/uq-extend/upload-and-embedlink-file-uq-extend-original
      8. ↑ https://www.youtube.com/watch?v=W2qaY2w47W8
      9. ↑ https://help.egcc.edu/portal/en/kb/articles/how-to-embed-a-hyperlink-to-a-website-in-word
      1. ↑ https://edu.gcfglobal.org/en/word/saving-and-sharing-documents/1/
      2. ↑ https://www.epa.gov/sites/default/files/2015-06/documents/UsingExcelREV.pdf
      3. ↑ https://adminfinance.umw.edu/tess/files/2013/06/Excel-Manual1.pdf
      4. ↑ https://gacbe.ac.in/pdf/ematerial/18BIT6EL-U4.pdf
      5. ↑ https://it.nmu.edu/docs/saving-and-exporting-word-document-pdf-file

      About This Article

      Article Summary X

      1. Select the data to convert.
      2. Press Ctrl + C to copy.
      3. Open a document in Word.
      4. Click the desired location.
      5. Click the Paste menu on the Home tab.
      6. Select a paste option.

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