How to Edit a Pivot Table in Excel

Last Updated: May 22, 2024

After you create a pivot table , you might need to edit it later. This wikiHow will show you how to edit a pivot table in Excel on your computer by adding or changing the source data. After you make any changes to the data for your Pivot Table, you will need to refresh it to see any changes.

Editing a Pivot Table

Open the Excel project that includes the pivot table you want to edit.
Create separate rows and columns to enter the data you want in your pivot table.
Click on the Analyze tab on the Pivot Table tab, then select Change Data Source.
Select the new data you entered, click OK, then refresh to view your changes.

Steps

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To do this, double-click the Excel document that contains your pivot table in Finder (Macs) or File Explorer (Windows). Alternatively, if you already have Excel open, click File > Open and select the file that has your pivot table.
Click the tab that contains your data (e.g., Sheet 2 ) at the bottom of the Excel window.

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Add or change your data. Enter the data that you want to add to your pivot table directly next to or below the current data.
- For example, if you have data in cells A1 through E10 , you would add another column in the F column or another row in the 11 row.
- If you simply want to change the data in your pivot table, edit the data here. It won't be reflected in the pivot table until you refresh the data, though.
Click the tab on which your pivot table is listed.
Click the pivot table to select it.
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Click the Analyze tab. It's in the middle of the editing ribbon that's at the top of the Excel window. Doing so will open a toolbar just below the editing ribbon.
- On a Mac, click the PivotTable Analyze tab here instead.
This option is in the "Data" section of the Analyze toolbar. A drop-down menu will appear.
It's in the drop-down menu. Doing so opens a window.
Click and drag from the top-left cell in your data group down to the bottom-left cell in the group. This will include the column(s) or row(s) that you added.
It's at the bottom of the window.
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Click Refresh . It's in the "Data" section of the toolbar.
- If you added a new column to your pivot table, check its box on the right side of the Excel window to display it. ^{[1]
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