Easily Add Page Numbers to a Word Document on Any Platform

PDF download Download Article

Easily add page numbers to the header or footer in your Microsoft Word document

PDF download Download Article

Adding page numbers in Microsoft Word is easy! Whether you’re writing a 10-page essay or a thesis paper, there are a variety of ways to customize the page numbers. Use the Insert tab to quickly add page numbers. From there, you can change the formatting and numbering options. This wikiHow guide will show you how to add page numbers to your Microsoft Word document on Windows and macOS, as well as in the Word mobile app on your Android, iPhone, or iPad.

Things You Should Know

  • On desktop or mobile, go to the Insert tab, then select "Page Number" to add page numbers.
  • Double-click the page number to make changes to the font, color, or style.
  • Double-click the header or footer , then go to Page Number > Format Page Numbers for additional options.
Section 1 of 3:

Inserting (PC & Mac)

PDF download Download Article
  1. This is in the tab menu bar at the top of Word. Alternatively, double-click the top or bottom of the page to open the Header or Footer editing menu.
  2. This opens a pop-up menu for choosing where to place the page numbers. [1]
    • In the Insert menu, Page Number is near the center.
    • In the Header & Footer design tab, Page Number is on the left.
    Advertisement
  3. This can be in the header or footer, and located left, center, or right.
    • You can also toggle the option to include the page count in the page numbering (e.g. 1 of 3).
    • Selecting a page number position will open the “Header & Footer” tab.
    4. Advertisement
Section 2 of 3:

Formatting (PC & Mac)

PDF download Download Article
  1. This will select it and show a pop-up menu with options for changing the font, color, and style. This change will edit every page number automatically.
    • You could even cross out the page numbers if that’s your style.
  2. If you want the first page to have no numbering, and start at 1 on the second page, follow these steps:
    • Double-click the header or footer to open the Header & Footer design tab.
    • Check the “Different First Page” checkbox.
    • Click Page Number then Format Page Numbers .
    • Select “Start at” and change it to 0.
  3. If you want to start a new numbering later in the document, you'll need to use a page break.
    • Place your cursor at the beginning of the page you want to restart the numbering on.
    • Go to the Layout tab, then click Breaks .
    • Select Next Page in the Breaks options menu.
    • Double-click the header or footer in the second section. This will open the Header & Footer design tab.
    • Click Page Number then Format Page Numbers .
    • Select the radio button labeled "Start At," then select "1" to restart the page count at 1.
  4. This can be located by going to Insert > Page Number > Format Page Numbers . You can change:
    • The number format. You can change this to Roman numerals, letters, or another style.
    • The chapter number.
    • The starting number.
  5. This will return you to editing the body of the document. Alternatively, press Esc to close the header and footer editor.
    6. Advertisement
Section 3 of 3:

Inserting (Mobile)

PDF download Download Article
  1. It's easy to use Word on your phone or tablet to insert page numbers into your document.
  2. While in Edit mode in the Word mobile app, tap the more button (three horizontal dots).
  3. Then, select Insert to switch to the Insert menu.
  4. Then, select the placement location for the numbers.
  5. After selecting the placement, double-click the page number. Then, tap the text edit button (the icon with the letter A and a pen). You can change the font, size, color, and more!
  6. This is in the Insert menu. You can set a different first page, change how odd and even pages look, or remove the page numbers entirely.
    • When working in Online mode, any changes made in the app will appear on your desktop version of Word.
    7. Advertisement

Expert Q&A

Search
Add New Question
  • Question
    In the insert box, the page number icon is grayed out and not available for use. How do I activate it?
    Kyle Smith
    wikiHow Technology Writer
    Kyle Smith is a wikiHow Technology Writer, learning and sharing information about the latest technology. He has presented his research at multiple engineering conferences and is the writer and editor of hundreds of online electronics repair guides. Kyle received a BS in Industrial Engineering from Cal Poly, San Luis Obispo.
    Kyle Smith
    wikiHow Technology Writer
    Expert Answer
    The page numbering feature isn't available in certain layouts. Go to View and select Print Layout. If this doesn't resolve the issue, try restarting and/or updating Microsoft Word.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
    Yes No
    Not Helpful 7 Helpful 2
Ask a Question
200 characters left
Include your email address to get a message when this question is answered.
Submit
      Advertisement

      Video

      You Might Also Like

      6 Ways to Format and Print a Booklet in Word
      3 Simple Ways to Insert a Hyperlink in Microsoft Word
      How to
      Add Captions to Tables in Microsoft Word
      How to
      Add Check Boxes to Word: 10 Simple Steps
      How to
      Remove a Blank Page in Word
      How to
      Add Backgrounds in Microsoft Word: Watermarks, Images, & Colors
      3 Easy Ways to Delete a Horizontal Line in a Word Document
      How to
      Print Avery Labels in Microsoft Word on PC or Mac
      How to
      Create and Edit the Table of Contents in Word
      How to
      Remove the 'Read Only' Status on MS Word Documents
      How to
      Add a Horizontal Line in Microsoft Word
      Easily Format Word Docs from Scratch or Using Templates
      How to
      Insert Equations in Microsoft Word
      How to
      Print on an Envelope Using Microsoft Word
      Advertisement

      Tips

      Submit a Tip
      All tip submissions are carefully reviewed before being published
      Name
      Please provide your name and last initial
      Submit
      Thanks for submitting a tip for review!
      Advertisement

      References

      1. ↑ https://support.microsoft.com/en-us/office/insert-page-numbers-9f366518-0500-4b45-903d-987d3827c007

      About This Article

      Article Summary X

      1. Click Insert .
      2. Click Page Number .
      3. Select a position.
      4. Choose a style.

      Did this summary help you?
      In other languages
      Thanks to all authors for creating a page that has been read 894,574 times.

      Is this article up to date?

      Advertisement