Q&A for How to Address a Business Envelope Effectively

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How do I address my envelope to a high-ranking person?

Tami Claytor
Etiquette Coach
Tami Claytor is an Etiquette Coach, Image Consultant, and the Owner of Always Appropriate Image and Etiquette Consulting in New York, New York. With over 20 years of experience, Tami specializes in teaching etiquette classes to individuals, students, companies, and community organizations. Tami has spent decades studying cultures through her extensive travels across five continents and has created cultural diversity workshops to promote social justice and cross-cultural awareness. She holds a BA in Economics with a concentration in International Relations from Clark University. Tami studied at the Ophelia DeVore School of Charm and the Fashion Institute of Technology, where she earned her Image Consultant Certification.

Tami Claytor

Etiquette Coach

Expert Answer

If the person has a different title, like "Dr." or "Esquire", be sure to include it when you address your letter.

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Question

How do I correctly send an individual a letter at a business?

Donagan

Top Answerer

Two ways to do it: (1) first line: person's name; second line: business name; third line: street address / PO box number; fourth line: city, state/province, zip/postal code. (2) first line: business name; second line: street address / PO box number; third line: city, state/province, zip/postal code; in lower-left corner: "attn:" (attention:) person's name.

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What would I put below the return address on a business envelope?

Donagan

Top Answerer

Nothing goes below the return address.

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How do I address an envelope to a doctor at a clinic, and how many lines go in the address area?

Donagan

Top Answerer

Address it to "John Doe, MD" or whatever professional designation is appropriate. The address usually consists of three lines: (1) name of addressee; (2) street address or PO box number; (3) city/town, state/province, zip/postal code.

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Is it appropriate to address an envelope to Mr. and Mrs. when the envelope is going to a company to invite the employee to a dinner, or Mr. John Doe and Guest?

Donagan

Top Answerer

If you don't know (or don't care) whether the employee is married, use "Guest."

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Should the address be left-justified on the envelope?

Donagan

Top Answerer

Yes, that is normally done. It makes it easier/faster for postal employees or machines to read the address.

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How do I address a letter using a PO box?

Donagan

Top Answerer

First line: name. Second line: PO box number. Third line: city/town, state/province, and zip/postal code. Print in all-capital letters to make it easier for machines to read.

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