Q&A for How to Cancel an Appointment

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What are some good reasons to cancel an appointment?

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Staff Answer
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wikiHow Staff Editor

Staff Answer

It depends on the type of appointment, but some good reasons could include illness, an unexpected event such as your car breaking down, or an urgent conflicting event or meeting. However, you don’t always need to give a reason for canceling an appointment. Sometimes it’s sufficient to say “Something came up” or simply “I need to cancel.”

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Question

How do you politely postpone an appointment?

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wikiHow Staff Editor

Staff Answer

Explain that something has come up and that you need to reschedule. Apologize for the inconvenience and thank the person for their understanding. Suggest a possible new date for the appointment.

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Question

How do you cancel an appointment by email?

wikiHow Staff Editor
Staff Answer
This answer was written by one of our trained team of researchers who validated it for accuracy and comprehensiveness.

wikiHow Staff Editor

Staff Answer

Send an email with a clear subject heading, such as “Need to cancel meeting scheduled for 7/16 at 2:00.” Keep the message clear and concise. Say something like, “Dear Marge, Something has come up and I won’t be able to make it to our meeting tomorrow. I’m very sorry for any inconvenience. Can we reschedule for next Tuesday? Thank you for your understanding.” If you don’t hear from the person, it may be a good idea to follow up by phone or in person.

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Question

How do I cancel a hair appointment when the hairdresser is my friend?

Community Answer

You don't need to make excuses, just say you can't make it.

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Question

I agreed to meet the pastor's wife for coffee. How do I get out of that?

Community Answer

Tell her that something came up, you forgot about a prior engagement, or someone is ill and needs your attention. If canceling is going to put you in a tough spot socially, though, just go to the coffee date. It's one afternoon of your life.

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I booked a makeup trial and I didn’t like the results but went and booked the same person for my prom and I’m having my nails and spray tan done by the same person how do I cancel the appointment

Community Answer

Just ring up and cancel. You do not need to explain anything. Just say something like: "Hi, I have an appointment at X date that I need to cancel please."

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