Q&A for How to Mail Merge in Microsoft Word

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Question

How can I perform a mail merge on MS word?

Community Answer

Go to the Mailings tab and click on the tab "Start Mail Merge;" it should be on the left side of the Mailings panel. Then select recipients and either make a list, or find a file if you already made one by choosing "Use existing list." Type your letter, and press "Add merge field" whenever you need to use something from your list. Make any additional changes needed, and press "Finish and merge," and then print if you need to.

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Question

If I don't use Outlook can I still send a mail merge?

Community Answer

Yes. You can either copy and paste, print, or click finish and merge and then go to settings regarding where you want to send your documents, and choose your destination. Also you can save to somewhere else in your computer and send it from there.

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Question

What are the features of Microsoft Excel?

Community Answer

There are hundreds of formulas available to use, as well as a tool for copying data entries, continuing data patterns (1,2,3, or Monday, Tuesday, Wednesday, etc.). Also you can convert data into charts or import and edit files from other programs.

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Question

How can I mail merge a document in such a way that I am able to edit the individual documents after completing the merge?

Community Answer

Click on "preview results" and scroll through your documents, or change your recipient list to only select the ones you need to change and then preview results to change them. Remember to re-select all of the ones you need after you make your changes.

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Question

How do I avoid printing blank pages?

Community Answer

You can edit your print to print certain pages and not others. For example, after you click Print, you will get a preview of your document. Say pages one and two of the print have text, but page three has nothing on it. In the print preview, there should be an option to print just pages 1 and 2.

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Question

How do I get information from my Excel workbook to merge into my Word document?

Community Answer

Copying and then special pasting as a picture works wonderfully. Otherwise you can insert a document or file from the insert tab or sometimes mailings tab by searching for your Excel file.

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Question

How do I send a mail merge without a recipient changing document?

Community Answer

Go to your document, and click on the button that says "share." Once you've clicked on that, it should ask you to "type in a email address/name"; do that and it should help you send it.

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Question

I wish to print a sheet of labels, but "Mail Merge" put each label on a new page. Can this be fixed?

Community Answer

You have to click on "Update Labels" after you have formatted your label and before you print. Check "Preview" before you print to see that it worked correctly.

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