Q&A for How to Write a Receipt

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Does a receipt have to match the date of my money order?

Community Answer

Yes, the date should match the money order for accurate record keeping.

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Question

How do I fill out receipts when two or more people write individual checks for payment and they request individual receipts?

GEttinger

Community Answer

Fill out the receipt as you normally would, then label exactly what the payment is for. For example, if it's for rent you could write something like, "50% of Jan. rent" and then write the cost on the right side of the receipt. Give each person an individual receipt for their payment and keep a copy of each transaction for your records.

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Question

Who gets the original receipt and who gets the duplicate or copy?

Community Answer

Typically, the purchaser gets the receipt and the merchant gets the copy.

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Question

Does the buyer or seller's name go in the "from" field on a receipt?

Community Answer

A receipt is a document that's meant to show the history of a purchase for the buyer; it's given by the seller. In that case, the "from" field would include the seller.

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Question

Can I type my name on the receipt rather than write it?

Community Answer

No, because you need to be able to prove that it is you who purchased the items and not someone else. Also, in the case of a return, you are most likely not going to be approved for one without authenticity.

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Question

Do I sign my name with my signature or my printed name on a rent receipt?

Community Answer

You should get the receipt printed with your name and sign above the printed name.

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Question

Can you use a receipt for proof of purchase for motor vehicle?

GEttinger

Community Answer

In most places, receipts for motor vehicles must have more details and is usually referred to as a bill of sale. These usually include things the make, model, year, and VIN number for the car. A bill of sale for a vehicle may also detail certain stipulations for the car sale, such as whether is there is a warranty or not.

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Question

How do I write a donation receipt?

GEttinger

Community Answer

A donation receipt would include the same things you'd include on the receipt for a sale. List what the donation is on the left side of the receipt and the estimated value of the goods on the right side of the receipt. You should also include your nonprofit ID number for tax purposes.

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Question

How do I write wages received?

GEttinger

Community Answer

You would write the type of work you did on the left sides of the receipt and the cost of the labor on the right side of the receipt. You should also consider writing an invoice for your records.

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Question

Do the payee get the original or the yellow slip when writing a receipt?

GEttinger

Community Answer

As the person selling the goods or services, you'd take the yellow copy of the receipt and give the original to the person you're selling the goods to.

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Question

What does a receipt for a job and supplies entail?

GEttinger

Community Answer

Your receipt would include any services rendered, like labor as well as any purchased supplies needed to complete the work. Remember to add applicable taxes and additional fees you incurred on the bottom of the receipt.

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Question

Is a receipt valid without a signature?

Community Answer

Yes, most receipts are valid even without a signature. For some transactions, such as credit card purchases, a signature may be required.

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Question

How would I write a receipt indicating that a person received payment for an item?

Community Answer

You can simply add 'paid' to the receipt.

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