How to Set up a Bar for a Cocktail Party

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A cocktail party is a great idea for a home or work function. The guests often stand and mingle, creating more chances for interaction and networking. Most cocktail parties serve appetizers and not a meal, so the cocktail bar is 1 of the most important set up decisions. Preparation will often require a trip to the liquor store and supermarket. If you do not own the necessary cocktail glasses, you can rent them. This article will tell you how to set up a bar for a cocktail party.

Steps

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  1. For example, if you are having a tiki cocktail party, you may want to serve a rum punch or a Blue Hawaiian, which require different ingredients than a normal home bar's stock.
  2. It is not essential that you provide a full bar. As long as you have a variety of spirits, wine, beer and non-alcoholic drinks, the guests will most likely be content.
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  3. You want to make sure there is a flow of people past the cocktail bar and into standing or seating areas. Place the bar away from the appetizers or other food and away from the entryway, to avoid a bottleneck.
    • If possible, place your bar in the kitchen, because it is easier to clean spills off counters and tile than off carpet.
  4. If the bar will be away from the kitchen, make sure you have a nearby source of water and kitchen towels for spills. Lay a tablecloth over the table.
    • If you are putting up a collapsible table for your bar, make sure it is about 30 inches (76 cm) wide and 6 feet (182 cm) long, to avoid a long wait for drinks.
  5. Hire a bartender a month to a few weeks in advance, as the good freelance bartenders book up early.
  6. This can be mixed in advance. For example, if it is a winter cocktail party, you can mix eggnog in advance and have it available for guests.
    • If you are going to have a punch bowl, consider putting it on a table of its own, since the punchbowl and glasses can take up a lot of space.
  7. If you want to have wine, choose a white and a red, but stay with the same type of wine so that the guests do not have to make more decisions.
    • Consider stocking these staples that are common to a self-serve bar: vodka, rye whiskey, tequila, white rum, gin, and scotch or bourbon. If you are serving themed-drinks, buy other ingredients, such as Blue Curacao or Irish Cream.
    • Buy mixers, such as tonic water, club soda, cola, cranberry juice and other sodas.
  8. You can never have too much ice at a cocktail party. Place a full ice bucket out and refill it throughout the night.
  9. Assemble the necessary glasses, such as wine glasses, martini/cocktail glasses, highball glasses and rocks glasses to serve whiskey on the rocks.
  10. These include: a long spoon for stirring, a metal drink shaker with a strainer, tongs for the ice bucket, a bottle opener, a wine corkscrew and at least 2 small measuring cups, known as jiggers.
  11. Set them out, including toothpicks and bowls of cherries and olives right before the party.
    • The first row should have liquor bottles, red wine and white wine, in order from left to right.
    • The second row should have a water jug, juices and garnishes.
    • The third row should have soft drinks, jiggers and other bar tools and openers.
    • The fourth and front row should have napkins, an ice bucket and tongs.
    • Only keep 1 or 2 bottles of each liquor or wine out at once and restock as the night goes on.
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Expert Q&A

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  • Question
    How do you plan food for a cocktail party?
    Rachel Weinshanker
    Certified Event & Wedding Planner
    Rachel Weinshanker is a Certified Event and Wedding Planner and the Owner of San Diego Life Events, an award-winning wedding and event planning business based in San Diego, California. Rachel has over eight years of event planning experience, and her work has been featured in many notable publications. San Diego Life Events has been awarded the Wedding Wire Couple's Choice Award in 2018, 2019, and 2020. Rachel is a graduate from San Diego State University.
    Rachel Weinshanker
    Certified Event & Wedding Planner
    Expert Answer
    There's no secret, really. Typically, a successful cocktail party would have several hors d'oeuvre and finger foods that are easy to hold and eat while standing and socializing. Items on a stick without a lot of sauce are ideal.
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  • Question
    How do I quickly chill a bottled wine without a refrigerator?
    Yasmin Rosales
    Professional Bartender
    Yasmin Rosales is a Bartending Expert based in South Florida. She is the Founder, CEO, and Lead Bartender at Stir it Up Mobile Bar, a mobile bar serving all of South, Florida. Since its founding in 2020, Stir It Up has become a highly respected name in the local event and mobile bartending industry, and prides itself in delivering excellence and an unmatched experience as a preferred luxury bar service. Yasmin has 18 years in the event and hospitality industry, and has made it her mission to infuse joy and a touch of sophistication into every event. In addition to Stir it Up, she owns several satellite bars, a refurbished horse trailer bar named “Glory” and manages a team of bartenders who love the industry as much as she does. She recieved an AS from Broward College in Crime Scene Technology.
    Yasmin Rosales
    Professional Bartender
    Expert Answer
    Start by filling a container big enough to hold your wine bottle with ice and water. Then, submerge the wine bottle in the ice-water mixture, making sure the bottle is fully covered or submerged. In about 10 to 15 minutes, your wine will be nicely chilled and ready to enjoy without the need for a refrigerator, which could take up to a few hours to chill a wine bottle.
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  • Question
    Should you put a few things in cabinets?
    Community Answer
    If you have a cabinet, bottles of drink and spares or larger items of anything (such as glasses, the ice bucket, etc.), can be placed into cabinets. However, the cabinet should be close to the bar, for ease of reach.
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      Tips

      • You can buy bottle pouring inserts for your liquor bottles. If you do not have them, rub wax on the edge of the bottle spout to prevent dripping.
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      • If you are serving hot drinks, like coffee or tea, set out mugs with handles to avoid burns.
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      Things You'll Need

      • Table
      • Tablecloth
      • Rugs
      • Place mats
      • Kitchen towels
      • Hard liquor, such as rum, vodka, tequila, whiskey, scotch and gin
      • Wine
      • Beer
      • Garnishes
      • Wastebasket
      • Jiggers
      • Mixers, such as water, juice, soda pop, tonic water and club soda
      • Cocktail shaker
      • Ice
      • Napkins
      • Bottle opener
      • Corkscrew
      • Long handled stirring spoon
      • Glasses
      • Tongs
      • Wax (optional)


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      Expert Interview

      Thanks for reading our article! If you’d like to learn more about alcoholic beverages, check out our in-depth interview with Yasmin Rosales .

      References

      1. http://www.dummies.com/how-to/content/setting-up-your-home-bar-for-entertaining.html

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      • V. Shelton

        Aug 5, 2016

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