How to Create a Filter View on Google Sheets

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Filter views can help you review and analyze data in Google Sheets. A regular filter hides the data you've filtered out for all people viewing your Sheet, whereas a filter view allows you to save multiple filters, view filtered data without affecting what others see, and even share links to specific filter views with different people. [1]

Steps

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  2. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/9\/90\/Filter-view-step-2.jpg\/460px-Filter-view-step-2.jpg","bigUrl":"\/images\/thumb\/9\/90\/Filter-view-step-2.jpg\/728px-Filter-view-step-2.jpg","smallWidth":460,"smallHeight":274,"bigWidth":728,"bigHeight":433,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    If you don't select the full range now, don't worry, because you can adjust it later.
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  3. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/4\/4c\/Filter-view-step-3.jpg\/460px-Filter-view-step-3.jpg","bigUrl":"\/images\/thumb\/4\/4c\/Filter-view-step-3.jpg\/728px-Filter-view-step-3.jpg","smallWidth":460,"smallHeight":241,"bigWidth":728,"bigHeight":382,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    Then select Create new filter view .
    • You can also get there by hitting Data > Filter Views > Create new filter view in the toolbar menu.
  4. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/3\/3a\/Filter-view-step-4.jpg\/460px-Filter-view-step-4.jpg","bigUrl":"\/images\/thumb\/3\/3a\/Filter-view-step-4.jpg\/728px-Filter-view-step-4.jpg","smallWidth":460,"smallHeight":266,"bigWidth":728,"bigHeight":421,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    • You can name your filter so that you and others can more easily access it later.
    • You can also adjust the range for the filter; for example, if you want to exclude your header rows from the data, you can start the range on the last line of your header. If you want to select multiple columns, you can do that, too.
  5. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/f\/f3\/Filter-view-step-5.jpg\/460px-Filter-view-step-5.jpg","bigUrl":"\/images\/thumb\/f\/f3\/Filter-view-step-5.jpg\/728px-Filter-view-step-5.jpg","smallWidth":460,"smallHeight":320,"bigWidth":728,"bigHeight":506,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
  6. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/7\/7c\/Filter-view-step-6.jpg\/460px-Filter-view-step-6.jpg","bigUrl":"\/images\/thumb\/7\/7c\/Filter-view-step-6.jpg\/728px-Filter-view-step-6.jpg","smallWidth":460,"smallHeight":320,"bigWidth":728,"bigHeight":506,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    You can decide to Filter by condition or Filter by values .
    • Filtering by condition allows you to pick a condition for the displayed data. For example, if you choose Cell is empty , only empty cells will be shown. If you choose Cell is not empty , only cells with data in them will be shown.
    • Filtering by value allows you to select which values you keep. If an item has a checkmark next to it, that cells with that value will be displayed; if you remove the checkmark, the cells with that value will be hidden.
  7. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/a\/af\/Filter-view-step-7.jpg\/460px-Filter-view-step-7.jpg","bigUrl":"\/images\/thumb\/a\/af\/Filter-view-step-7.jpg\/728px-Filter-view-step-7.jpg","smallWidth":460,"smallHeight":305,"bigWidth":728,"bigHeight":483,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    You'll see the results of your filtering right away. You can keep filtering different columns and adjusting your filters as you want to, all within the same filter view.
  8. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/b\/b4\/Filter-view-step-8.jpg\/460px-Filter-view-step-8.jpg","bigUrl":"\/images\/thumb\/b\/b4\/Filter-view-step-8.jpg\/728px-Filter-view-step-8.jpg","smallWidth":460,"smallHeight":326,"bigWidth":728,"bigHeight":516,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    From there, you can rename the filter, adjust the range, duplicate it, or delete it.
  9. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/6\/6f\/Filter-view-step-8b.jpg\/460px-Filter-view-step-8b.jpg","bigUrl":"\/images\/thumb\/6\/6f\/Filter-view-step-8b.jpg\/728px-Filter-view-step-8b.jpg","smallWidth":460,"smallHeight":303,"bigWidth":728,"bigHeight":479,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    The filter will still be saved for future use, unless you manually delete it.
  10. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/2\/2e\/Filter-view-step-9.jpg\/460px-Filter-view-step-9.jpg","bigUrl":"\/images\/thumb\/2\/2e\/Filter-view-step-9.jpg\/728px-Filter-view-step-9.jpg","smallWidth":460,"smallHeight":248,"bigWidth":728,"bigHeight":392,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    From that menu, you can select the filter by the name you gave it earlier.
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      Tips

      • If you want to filter multiple data in multiple columns, you can select a range that includes all the relevant columns, and then filter each column by whichever rules you choose, all within one filter view.
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      References

      1. ↑ https://support.google.com/docs/answer/3540681?hl=en&co=GENIE.Platform%3DDesktop

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