Your Guide to "Hi All" and Other Email Greetings

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Learn the grammar rules about addressing a group in an email
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Should you use “Hi all” as a greeting in an email? Or would “Hi Everyone” be more appropriate? In general, “Hi all” is acceptable to use in an email. However, some people prefer “Hi Everyone” or “Dear Everyone” over “Hi All” because it sounds more natural. In this article, we’ll give you all you need to know about using “Hi all” and include other greetings so you can choose the option that sounds best to you. Read on to learn more!

Things You Should Know

  • “Hi All” is correct to use in an email. However, it may be better to use a different greeting like “Dear Team” if you’re writing to a more formal audience.
  • There are no official grammatical rules for capitalizing email greetings, but some people recommend only capitalizing the first word.
  • Although “Hi all” is grammatically correct, it may sound more natural to write “Hi, everyone” instead.
Section 1 of 5:

Is “Hi All” grammatically correct?

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    Using “Hi All” as a salutation or email greeting is common and accepted. How you address other people depends on what you prefer and the level of formality for the group you’re writing to. If you’re writing to a group that includes clients, bosses, or other important authority figures, a more formal greeting than “Hi All” might be more appropriate. [1]
    • In a Forbes survey, it was found that 52% of respondents preferred “Hi/Hello everyone,” over choices like “Hi/Hello all.” [2]
    • Some email writers drop the salutation altogether. However, this might not be appropriate to do when writing formally, and some people might think it’s less friendly than opening with a greeting.
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Section 2 of 5:

Capitalization for “Hi All”

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    There are no official grammatical rules for email salutation capitalization. Generally, you can choose the option you like best. However, some people recommend capitalizing all the words in the salutation (like “Good Morning”) unless it includes names or other personal addresses (like “Good morning, everyone.”). In that case, only capitalize the first word. [3]
Section 3 of 5:

Punctuation for “Hi All” and Other Greetings

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    Many people exclude punctuation altogether in email salutations. However, others say it’s more appropriate to place a comma after “Hi” or “Hello” because those greetings directly address the person who’s receiving the email. [4] When using “Dear,” there’s no need to include a comma before the recipient of the email because the word “Dear” is used as an adjective. [5]
    • "Hi, all" would be correct in this case.
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    In an informal direct-address email greeting, the comma is more of a tradition than an essential grammar rule. [6] You could also use a period or exclamation point, or leave off the ending punctuation.
    • The Modern Language Association advises adding a comma to the end of your greeting unless the body of your message runs into the salutation line. In that case, use a period. [7]
    • You can either start your email with, "Hi, all," or choose to leave out one or both commas if you're sending a casual email.
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Section 4 of 5:

“Hi All” vs. “Hi Everyone”

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    Although it’s common and correct to say “Hi All” at the beginning of an email, some people prefer to say “Hi, Everyone” instead because it sounds better. Use “Hi, Everyone.” or “Hi, Everyone!” when you’re writing informally to a group of friends or colleagues. When writing a formal email, try “Dear all,” or “Dear everyone,” instead. [8]
    • You can also begin your message on the same line as your salutation to make your greeting seem even more conversational.
Section 5 of 5:

Other Common Email Greetings

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    If you’re writing an email for work or school-related purposes, use a more formal greeting to show respect to your recipient. Here are examples of formal greetings you can use in your emails: [9]
    • “Dear [group name—like partners, managers, colleagues, etc.]”
    • “Dear Team”
    • “Greetings”
    • “Dear [list names if there are 5 or fewer]”
    • “Hello, everyone”
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    If you’re emailing friends or family members or writing an otherwise personal email, try using a more informal greeting. Here are friendly warm greetings to use in more personal communication: [10]
    • “Hi, everyone”
    • “Hello, everyone”
    • “Hi, team”
    • “Hi there”
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      References

      1. ↑ https://www.dummies.com/article/academics-the-arts/language-language-arts/grammar-vocabulary/using-good-grammar-in-e-mails-190329/
      2. ↑ https://www.forbes.com/sites/amyblaschka/2023/03/28/the-30-worst-email-greetings-and-sign-offs-to-avoid-at-work/?sh=16c406597d2d
      3. ↑ https://www.grammarbook.com/blog/effective-writing/hitting-the-right-notes-with-salutations-and-closings/
      4. ↑ https://blog.editors.ca/?p=3605
      5. ↑ https://www.dummies.com/article/academics-the-arts/language-language-arts/grammar-vocabulary/using-good-grammar-in-e-mails-190329/
      6. ↑ https://cmosshoptalk.com/2016/02/09/section-6-38-in-the-spotlight/
      7. ↑ https://style.mla.org/greetings-direct-address/
      8. ↑ https://www.dummies.com/article/academics-the-arts/language-language-arts/grammar-vocabulary/using-good-grammar-in-e-mails-190329/
      9. ↑ https://langster.org/en/blog/writing-emails-in-english-formal-and-informal
      1. ↑ https://www.grammarbook.com/blog/effective-writing/hitting-the-right-notes-with-salutations-and-closings/

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