How to Pack Liquids for Shipping

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Shipping liquids may seem confusing, but all it takes is some careful packing. We can help you get your package ready to mail so it arrives safe and sound!

Method 1
Method 1 of 4:

Filling a Cardboard Box

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    Pull apart the box’s sides to separate them. Fold the flaps on both ends to get the box into shape. Then choose 1 end to seal with packing tape. Tape along the seams to ready the box for packing.
    • For shipping, use corrugated cardboard boxes. These boxes are double-walled, so they’re stronger than regular boxes.
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    The tray is similar to an egg carton, dividing the box into cells that hold containers in place. It’s a useful option when you plan on sending multiple items. They can be purchased from moving and shipping companies, but many liquor stores can give you some for free if you ask nicely. [1]
    • Foam trays are another option. These trays come in various sizes to hold all sorts of containers.
    • If you are using a specialty wine box, the tray will already be in place.
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    Wrapping paper or newspaper is usually enough protection with a tray. Roll the paper around each container as tightly as possible. To be safe, you can also wrap the containers in bubble wrap. [2]
    • When shipping multiple containers, wrap each one individually.
    • Use rubber bands or packing tape as needed to hold the wrapping in place.
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    If you have a tray, this part is easy. Slide the container into the tray’s cell, squeezing the wrapping as needed to fit it. Keep the lid or cap end pointed upwards. Double-check that the container is wedged in place with its cap on securely. Repeat this with any other containers sent in the same package.
    • If you choose not to use a tray, lay the container in the center of the box. Keep it away from the sides as much as possible.
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    Stuff the packing peanuts, bubble wrap, or air bags into the package as needed. [3] Use them to eliminate any leftover space, such as between the container and the wall. Also add cushioning above the container as needed.
    • The extra padding can make the difference between a broken container and successful shipping.
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    Fold the box’s top flaps together. Tape along all the seams. Attempt to lift the flaps to check how well they are taped down. Cover over any loose spots with additional layers of tape to ensure your package doesn’t open up in the delivery person’s hands!
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    Find a black permanent marker. On the top side of the box, write “Liquid” and “Fragile” in capital letters. In fact, write it several times all over the box to make your point. Then, take the box to the shipping company. Have them print out a label and place it on the top of the box. [4]
    • Labeling the contents as liquid or fragile does not guarantee that the box will arrive in 1 piece, but it may alert a carrier about to handle the package roughly.
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Method 2
Method 2 of 4:

Using Watertight Bags

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    Shape the box by folding the flaps as you normally would. Use packing tape to tape down the flaps on 1 side -- this will be the bottom of the box. Double-check to ensure that there are no weak spots on this end.
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    Set the contained liquid in 1 of the bags. Fit it all the way into the bag so it doesn't stick out, then stuff the bag into the second bag. This ensures the package gets to its destination without leaking, which the carriers appreciate. [5]
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    Take the ends of both bags and twist them together. Fold the twisted part down over itself, then slip a rubber band over it. The rubber band should hold the ends of the bag tightly together. [6]
    • Watertight bags are basically resealable sandwich bags. You can get them anywhere, but the grocery stores and office supply stores often stock them.
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    Nestle the liquid right in the bottom center of the box so that it will have plenty of support on all sides. You may want to put a layer of packing material on the bottom of the box, too.
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    Stuff in the packing material as needed to fill the rest of the box. Fit it between the outside of the bag and the box’s edges. [7] It’s a good idea to place some on top of the bag in case someone sets another box on top of yours.
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    Get the flaps on the box’s underside, too. Tape over any seams that appear loose. Once the box feels secure, you’re ready to label it and bring it to the shipping company.
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    Then hand the box to the shipping company and have them print out a label with both the recipient’s and your name and address. [8]
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Method 3
Method 3 of 4:

Shipping Perishables

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    As usual, transform flat cardboard into a box. Fold down all the flaps to finish shaping it. Then tape down the bottom end, sealing any seams.
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    You can purchase this insulated container from a shipping company or office supply store. It should be slightly smaller than the box so that it fits tightly inside of it. It serves as both cushioning and absorbent material. [9]
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    Take the container holding the liquid and set it inside a larger container. This container has to be waterproof with a lid that fits on tightly. Make sure there are no cracks in it and that it has a little extra space for coolant packs. Set the containers inside the box. [10]
    • Another option is to use watertight plastic bags. Either one works well, unless the shipping company has special rules on the issue. Ask them if you’re unsure.
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    Coolant packs can also be obtained from the shipping company or the grocery store. Fit them between the Styrofoam container and the liquid container. Lay a coolant under the container, then place 3 or 4 more between the container’s sides and the Styrofoam. [11]
    • Coolant packs can also be purchased from the shipping company or an office supply store.
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    Fold the box’s remaining flaps, then tape them down with packing tape. Seal the box by covering any other seams. Print off a shipping label and stick it to the box’s top. Also write “Fragile,” “Liquid,” or “Perishable” over the box to encourage others to handle it gently.
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Method 4
Method 4 of 4:

Following Shipping Rules

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    Anytime you feel confused about how to pack the liquids, talk to a representative of the shipping company. They will be happy to guide you on the requirements and recommendations, as well as tell you what you can and can’t ship.
    • Companies like UPS and FedEx will ship liquids. Post offices generally don’t accept these packages.
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    The rules differ from region to region. The government may require you to have a license to ship. Shipping companies have this license, so you may be able to use their services, but only when shipping to select locations.
    • It’s usually acceptable to ship a few small bottles to a friend. You can’t ship large cases of alcohol for sale without a license.
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    What counts as dangerous is also defined by your local government. This includes flammable and poisonous liquids, including gasoline, bleach, and even nail polish. If it has the potential to cause harm to a carrier, you can’t legally send it. Ask the shipping company for more clarification. [12]
    • The liquids have to be doubly sealed, too. Don’t try to send a product you have already opened.
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  • Question
    How do I safely pack a liquid to ship?
    Marty Stevens-Heebner, SMM-C, CPO®
    Certified Professional Organizer & Senior Move Manager
    Marty Stevens-Heebner is a Certified Professional Organizer (CPO) and Founder of Clear Home Solutions, a home organizing and senior moving management company based in Southern California. Marty is the President of the National Association of Senior and Specialty Move Managers (NASMM), with certifications in Senior and Specialty Move Management, Professional Organizing, and Aging in Place. Clear Home Solutions was the first nationally accredited firm in Los Angeles and Ventura Counties. Marty is the first Certified Senior Move Manager (SMM-C) in the United States and has been acknowledged as a Hoarding Specialist and ADHD Specialist through the Institute for Challenging Disorganization. Marty also hosts How to Move Your Mom (and still be on speaking terms afterward), a podcast dedicated to later life and all its idiosyncrasies. She received her B.A. in History from Cornell University and an MFA from the University of California, Los Angeles.
    Marty Stevens-Heebner, SMM-C, CPO®
    Certified Professional Organizer & Senior Move Manager
    Expert Answer
    Make sure you put padding material inside of the box to fill any excess space. This prevents anything from moving around and breaking.
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      Tips

      • Inspect boxes and containers before using them. Nobody wants a cardboard box to collapse in transport.
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      • Come up with plenty of ways to eliminate space in the box. Use smaller boxes and packing material to ensure the contents are cushioned.
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      Warnings

      • Some liquids cannot be shipped by law. Consult your government’s laws and speak to the shipping company to avoid potential legal issues.
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      Things You’ll Need

      Filling a Cardboard Box

      • Corrugated cardboard box
      • Box tray
      • Bubble wrap or other filler material
      • Packing tape
      • Box label

      Using Watertight Bags

      • Corrugated cardboard box
      • 2 watertight bags
      • Rubber band
      • Packing material
      • Packing tape
      • Box label

      Shipping Perishables

      • Corrugated cardboard box
      • 2 watertight bags or containers
      • Coolant packs
      • Packing material
      • Packing tape
      • Box label

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      References

      1. ↑ https://support.shippingeasy.com/hc/en-us/articles/4406992821019-Shipping-Alcohol-with-UPS-or-FedEx-Overview
      2. ↑ https://thebeerexchange.io/how-to-package-and-ship-beer.html
      3. ↑ Marty Stevens-Heebner, SMM-C, CPO®. Certified Professional Organizer & Senior Move Manager. Expert Interview. 6 February 2020.
      4. ↑ https://bizfluent.com/how-7661854-pack-soda-bottles-shipping.html
      5. ↑ https://images.fedex.com/downloads/shared/packagingtips/howtopack.pdf
      6. ↑ https://images.fedex.com/downloads/shared/packagingtips/howtopack.pdf
      7. ↑ Marty Stevens-Heebner, SMM-C, CPO®. Certified Professional Organizer & Senior Move Manager. Expert Interview. 6 February 2020.
      8. ↑ https://bizfluent.com/how-7661854-pack-soda-bottles-shipping.html
      9. ↑ https://images.fedex.com/downloads/shared/packagingtips/howtopack.pdf
      1. ↑ https://images.fedex.com/downloads/shared/packagingtips/howtopack.pdf
      2. ↑ https://images.fedex.com/downloads/shared/packagingtips/howtopack.pdf
      3. ↑ https://www.usps.com/ship/shipping-restrictions.htm

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