How to Print a Word Document

PDF download Download Article
PDF download Download Article

This wikiHow teaches you how to print a document from Word, Microsoft's flagship word-processing app.

Quick Guide: How to Print from Microsoft Word

  1. Click the File menu and select Print .
  2. Select your printer.
  3. Choose which pages to print and the number of copies.
  4. Click Print .

Steps

PDF download Download Article
  1. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/4\/48\/Print-a-Word-Document-Step-1-Version-3.jpg\/v4-460px-Print-a-Word-Document-Step-1-Version-3.jpg","bigUrl":"\/images\/thumb\/4\/48\/Print-a-Word-Document-Step-1-Version-3.jpg\/aid2723476-v4-728px-Print-a-Word-Document-Step-1-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/creativecommons.org\/licenses\/by-nc-sa\/3.0\/\">Creative Commons<\/a><br>\n<\/p><p><br \/>\n<\/p><\/div>"}
    To do so, click on the blue app with a white document icon and bold " W ," then click on File in the menu bar at the upper-left of the screen. Click on Open... to open an existing document or New... to create a new one. [1]
    • When you are ready to print, open the Print dialog box.
  2. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/4\/4c\/Print-a-Word-Document-Step-2-Version-3.jpg\/v4-460px-Print-a-Word-Document-Step-2-Version-3.jpg","bigUrl":"\/images\/thumb\/4\/4c\/Print-a-Word-Document-Step-2-Version-3.jpg\/aid2723476-v4-728px-Print-a-Word-Document-Step-2-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/creativecommons.org\/licenses\/by-nc-sa\/3.0\/\">Creative Commons<\/a><br>\n<\/p><p><br \/>\n<\/p><\/div>"}
    It's in the menu bar at the upper-left of the screen or a tab at the upper-left of the window. [2]
    Advertisement
  3. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/e\/ef\/Print-a-Word-Document-Step-3-Version-3.jpg\/v4-460px-Print-a-Word-Document-Step-3-Version-3.jpg","bigUrl":"\/images\/thumb\/e\/ef\/Print-a-Word-Document-Step-3-Version-3.jpg\/aid2723476-v4-728px-Print-a-Word-Document-Step-3-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/creativecommons.org\/licenses\/by-nc-sa\/3.0\/\">Creative Commons<\/a><br>\n<\/p><p><br \/>\n<\/p><\/div>"}
    The Print dialog box will open. [3]
  4. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/0\/0f\/Print-a-Word-Document-Step-4-Version-3.jpg\/v4-460px-Print-a-Word-Document-Step-4-Version-3.jpg","bigUrl":"\/images\/thumb\/0\/0f\/Print-a-Word-Document-Step-4-Version-3.jpg\/aid2723476-v4-728px-Print-a-Word-Document-Step-4-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/creativecommons.org\/licenses\/by-nc-sa\/3.0\/\">Creative Commons<\/a><br>\n<\/p><p><br \/>\n<\/p><\/div>"}
    Use the selections in the dialog box to select: [4]
    • Your default printer is displayed. Click on its name to select another printer from the drop-down menu.
    • The number of copies to print. The default is 1; increase the quantity to print more copies.
    • Which pages to print. The default is to print all the pages in the document, but you can choose to print the currently-displayed page, a highlighted selection, specific pages in the document, odd-numbered pages only, or even-numbered pages only.
    • The size of paper to print on.
    • The number of pages to print per sheet.
    • Orientation of the paper. Select either Portrait (paper length vertical, width horizontal) or Landscape (paper width vertical, length horizontal).
    • Margins. You can adjust the top, bottom, left, and right margins with the labeled up and down arrows or by typing numbers in the boxes.
  5. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/b\/b9\/Print-a-Word-Document-Step-5.jpg\/v4-460px-Print-a-Word-Document-Step-5.jpg","bigUrl":"\/images\/thumb\/b\/b9\/Print-a-Word-Document-Step-5.jpg\/aid2723476-v4-728px-Print-a-Word-Document-Step-5.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/creativecommons.org\/licenses\/by-nc-sa\/3.0\/\">Creative Commons<\/a><br>\n<\/p><p><br \/>\n<\/p><\/div>"}
    The button label will vary based on the version of Word you're using. Your document will print to the printer you selected. [5]
    6. Advertisement

Community Q&A

Search
Add New Question
  • Question
    When I command the printer to print a word document I get a dialog box that directs me to a fax, what should I do?
    Community Answer
    Select your physical printer from the section "Destination Printer." If your printer is not listed there, it's likely not installed correctly.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
    Yes No
    Not Helpful 13 Helpful 15
  • Question
    How do I use OneNote?
    Community Answer
    OneNote is basically your own personal notebook. It is very similar to Word, except you do not have to create text boxes and can begin typing wherever you want. Click a spot anywhere on the page to begin typing. You can also draw with different pens, and use an eraser.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
    Yes No
    Not Helpful 10 Helpful 13
  • Question
    How can I print preview steps?
    Community Answer
    Go onto the corner of your screen. Click the button that has the drop-downs. Click that, and hit print. This should print the steps.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
    Yes No
    Not Helpful 15 Helpful 10
See more answers
Ask a Question
200 characters left
Include your email address to get a message when this question is answered.
Submit
      Advertisement

      Video

      Tips

      Submit a Tip
      All tip submissions are carefully reviewed before being published
      Submit
      Thanks for submitting a tip for review!

      You Might Also Like

      How to Add Check Boxes to Word: 10 Simple Steps
      Easily Add Page Numbers to a Word Document on Any Platform
      3 Simple Ways to Insert a Hyperlink in Microsoft Word
      How to Repair Corrupted Word Documents: Tips to Recover Text
      How to
      Remove a Blank Page in Word
      How to
      Create an Index in Word
      3 Easy Ways to Create Borders in Microsoft Word
      How to
      Check a Word Count in Microsoft Word
      How to Add a Horizontal Line in Microsoft Word
      3 Easy Ways to Adjust the Page Margins in Microsoft Word
      How to
      Remove the 'Read Only' Status on MS Word Documents
      6 Ways to Format and Print a Booklet in Word
      Easily Delete a Header from the Second Page in Word
      How to Add Backgrounds in Microsoft Word: Watermarks, Images, & Colors
      Advertisement

      References

      1. ↑ https://edu.gcfglobal.org/en/word/creating-and-opening-documents/1/
      2. ↑ https://support.microsoft.com/en-gb/office/print-a-document-in-word-591022c4-53e3-4242-95b5-58ca393ba0ee
      3. ↑ https://edu.gcfglobal.org/en/word/printing-documents/1/
      4. ↑ https://edu.gcfglobal.org/en/word/printing-documents/1/
      5. ↑ https://support.microsoft.com/en-gb/office/print-a-document-in-word-591022c4-53e3-4242-95b5-58ca393ba0ee

      About This Article

      Article Summary X

      1. Open or create a Microsoft Word document.
      2. Click on File .
      3. Click on Print... .
      4. Select printing options.
      5. Click on Print or OK .

      Did this summary help you?
      In other languages
      Thanks to all authors for creating a page that has been read 316,069 times.

      Is this article up to date?

      Advertisement