Q&A for How to Use Gmail

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  • Question
    What is Gmail used for?
    Community Answer
    It is Google's email service. You have to sign up and create a Google account to use this service.
  • Question
    What is difference between Gmail and regular email?
    Community Answer
    Gmail is just one of many email account options. It allows you to connect a bit further with options like Google+ where you can share pictures and other media with your contracts.
  • Question
    Can I lock my Gmail account when I am away from my desk so my coworkers cannot look at my emails?
    Community Answer
    You can always just sign out of your account and sign back in when you come back. But most people would simply minimize or close the window when they're away from their desk.
  • Question
    How do you save a topic?
    Community Answer
    Any unsent/undeleted message you've started is automatically stored in the Drafts folder until sent or discarded. You can leave your message for later and resume it from Drafts.
  • Question
    What steps do I take to forward an email?
    Community Answer
    After you receive an email, there should be a box underneath that says Reply or Forward. Click on Forward, then type the email address of who you want to forward it to. Or in the top right corner of the email, there are two boxes, one with an arrow that swirls to the left, the other with an arrow pointing down. Click on the arrow pointing down and select Forward.
  • Question
    Does Gmail give me prompts when I am composing an email, like my cell phone and kindle do?
    Community Answer
    No.
  • Question
    Is Google Docs included in Gmail?
    Community Answer
    Yes, it is. From your main inbox page, just click on the grid icon at the top and you should see an icon for Docs in the menu that pops up.
  • Question
    How do I set up a new Gmail account?
    Community Answer
    Go to Gmail and click "get an account."
  • Question
    How can I sort e-mails by the date sent?
    Community Answer
    Under the inbox a drop down menu should appear. Click on "sort by most recent" or "show unread."
  • Question
    I clicked on the 3 dots, not knowing it meant "don't trim the email." Now I have a huge email that I need trimmed and don't know how. What can I do?
    Community Answer
    Use the backspace key to help you delete non-important parts of your email.
  • Question
    How do I reply to a received Gmail email?
    Community Answer
    In the email you want to reply to, the reply button is a left facing arrow next to the date at the upper right of the email window. It's under the print button, to the right of the date and the star, but left of all the ads.
  • Question
    How do I undo the changes to Gmail?
    Community Answer
    Choose Settings from the menu. locate the Undo Send setting. select how long you want Gmail to make the Undo action available after you delete an item. When you're done, scroll to the bottom of the page.
  • Question
    How do you narrow the screen on emails?
    Community Answer
    To narrow the Gmail page on your browser, you can drag and make the page width and length shorter. Or you can go to settings on your Gmail, and choose between the option that offer to make them compact, more relaxed, etc.
  • Question
    How do I delete messages on an email if I want to forward only the email that was first sent?
    Community Answer
    To send only the first email, click on it. As it is opened, click the forwarding icon. It is a curved arrow symbol. Add the receiver's email and they will only get that particular email. You can also try sending yourself that email to see what comes in your inbox if you want to check first.
  • Question
    Where do emails go when I delete them?
    Community Answer
    After you delete them, they go to the Trash folder. The link to the Trash folder is to the left, under the options like Inbox, Spam, Drafts, etc. The Trash folder stores the email for some time, as per the default setting duration, and then they get permanently deleted. You can delete them from the Trash folder too after clicking Open and clicking on the Empty Trash option.
  • Question
    How can I send an attachment that is 100 MB using Gmail?
    Community Answer
    Add it to the Google Drive first. From there, you can send a file as large as 100MBs or in GBs. Click on the dots that you see in the top right corner near your profile image on Gmail. Then open Google Drive. Save it there and you can even give access directly to them by right-clicking on the 100 MB file in the Google Drive and allowing access to people using their email ID.
  • Question
    What do I do if I can't open email attachments in Gmail?
    Community Answer
    An email attachment can be downloaded on your device, and from there you can view it. If it is a PDF file, you can open it by right-clicking on the file and choosing the opening app. It is like a PDF reader that you can find free online. Just ask what file type it is and see if your device has that type of file opening app.
  • Question
    How can I stop getting my Facebook messages on my Gmail?
    Community Answer
    You can either go to your Gmail and find the "Unsubscribe" option within the email (it is often in one of the last few lines), or you can go to your Facebook account page and unsubscribe from email notifications. This setting is in the Notifications menu on Facebook.
  • Question
    How do I erase text that appears while composing email?
    Community Answer
    Remove those words by opting out of suggestions while typing. Go to the settings on your device, be it phone or computer, and see if it is on by default. This is with reference to the suggested text that the device shows depending upon what you might type. If you intend to remove letters or words that you have typed, you can click on the backspace button to erase text from right to left or use the delete button on your keyboard to erase the letters that are to the right of the cursor. You can select large portions of text using the mouse or clicking Shift with the appropriate arrow from the bottom right side of the keyboard and do it.
  • Question
    When forwarding email how to delete previous sender's information?
    Community Answer
    You have to manually delete it as it appears by default when you click on forward. After you click on Forward and the email shows in the editing mode, you can use the backspace button or the delete button on the keyboard to erase the previous sender info and anything else.
  • Question
    How to get mail back from the trash?
    Community Answer
    Whether it is called the Trash folder or Bin, find this button on the left-hand side in Gmail. If it is hidden, you can click on more where the entire list will open for you and then open the Trash or Bin folder. You will see the email in that folder. Click on the checkbox on the left side of that email, and find the "Move to" option (it has a symbol of an arrow pointing to the right inside a folder shaped outline). It will show a menu of folders like the inbox, promotion, social, tabs, etc., as per the labels you have in your mail and you can choose the place where you want that email to go.
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