Q&A for How to Write an Email for a Meeting Invitation

Add an event. Click Create Event. Enter your event info. Optionally, click More options to: Set a reminder time.

Stay brief. You don't want a long email that will drag out, as your recipients will most likely see the gist as unclear. Use full sentences, correct spelling, and correct punctuation.

If you want to reserve a time and place and people to meet together for some other meeting, then schedule the meeting as you would do for a normal one and make clear in the email (by a sentence or two) that it is a placeholder meeting. For example, you could say "This is going to be a placeholder for XACTIVITY."

Start with something like, Dear …… or Hope this email finds you well. Then, using proper terms, invite your staff. End with something like Thank you for your time.