Purpose Introduction (Why you’re writing this plan and specific projects included) Resident participation is at the heart of this non-profit organization. To continue working with this community, residents and property managers need to know that our services efficiently serve the different populations of people that live in this community. Background (Reasons for this plan based on statistics, problems; build on past plans/feedback and provide innovative solutions) Over the past year, the events at the community center have an average resident participation rate of 38%. The management office has made note of this decrease and would like to see a minimum participation rate of 45% (50% or more being ideal). Resident surveys have shown that they’d like to see more recreational activities as well as vendors catered to health and wellness in lieu of legal and welfare services. Residents polled said that they’d be more likely to attend events in the late afternoon versus the morning or early afternoon. 20% of residents polled said that they were unaware certain events were happening. Shifting event times, using the resident email database, and offering incentives while catering to residents’ needs and requests will help us meet our goal participation rate of 45% (or more). Goals (The ultimate outcome of the plan or project) Our goal is to show that our nonprofit has a place in this community and is serving residents most efficiently in the long run. Objectives (Specific steps that need to be taken in order to achieve the goal, in particular order if applicable) 1. Acquire all residents’ emails from property manager (Heather) and approval to send notifications 2. Survey residents about specific types of events they’d be interested in attending for the next 12 months 3. Set dates for standard holiday events (Halloween, Thanksgiving, Independence Day, Juneteenth) 4. Using resident feedback, set dates for other events (back to school drive, harvest festival, national donut day, summer pool party) 5. Create monthly calendars for upcoming season 6. Contact partnering vendors about donations and volunteers for specific events (ie. craft store for holiday decor, department stores for school supplies, local church/community center for Juneteenth) 7. Gather materials for advertising event (flyers, posters) 8. Mass email residents with upcoming month’s calendars Timeline (Deadlines for each objective or set of objectives) July 15: Objectives 1-3 August 1: Objectives 4-5 (special focus on back to school and harvest festival) * Vendors should be contacted at least 4 weeks prior to scheduled event. * Next month’s calendars are due 3 weeks prior to the start of that month (ie. November calendar are due at the end of the first week of October). * Next month’s calendars should be sent/distributed to residents 2 weeks prior to the start of that month. * Event flyers should be posted and distributed at least 2 weeks prior to that event. Resources (Things that will help you achieve each objective, and ultimately, your goal) $200/month discretionary budget Computer room with internet access (4 computers) 1 large room (40 person capacity) Outdoor patio space (30 person capacity) Community center kitchen Community center pool (outdoor) 9 folding tables Poster supplies Resident connections (George owns donut shop, Hilary works at craft store) Established vendors (Randy’s Pizza for back to school event, Dolore’s Local Grocer) Connections at local church (for donations & volunteers) Constraints (Any known or possible obstacles to achieving objectives) Rain (outdoor section might have to move indoors, summer pool party postponed) Not enough parking Vendors cancel Volunteer no-shows Going over budget Internet goes down Unregistered attendees (non-residents) Accountability (Who is responsible for completing each task or who is the group leader assigned to a set of tasks) Cassandra - Emailing residents calendars and event notifications, budget management Leon & Sam - Polling residents about preferred events, creating calendars Leon - Checking in with Abby and Sam about event dates and vendors Abby - Calling vendors for donations, making and posting flyers/posters Sam - Calling local community centers for volunteers Strategy (Specific weekly or daily tasks that need to happen to achieve objectives) * Distribute email survey link to all residents ASAP and ask residents for feedback in person when you see them * Set upcoming holiday events occurring the next 3 months * Ask most actively participating residents for feedback on calendars and events when you see them * Contact partnering peoples and vendors first * Contact a minimum of 8 vendors a week for volunteers and/or donations * Contact a minimum of 5 community centers for volunteers and/or donations * Spend no more than $50.00 a week for necessary supplies * Contact volunteers for each event 1 week prior to confirm their attendance * Communicate with each other about dates, vendors, donations at least twice a week * Don’t be afraid to ask for help with your assigned tasks!