Q&A for How to Create a Social Committee at Your Workplace

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What kind of social events can you provide

Community Answer

You can plan holiday parties, happy hours, charity events, company picnics, group lunches or dinners, bowling outings, and many more kinds of events.

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Question

Do you call your committee "A Charity Committee" or do you call it something else?

Community Answer

You can call it the "Charity Committee" if you only intend to plan charity events. If you plan to do some other types of social events, like holiday parties, then the "Social Committee" may be a better name.

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Question

Are the social funds taxable?

Community Answer

Yes, if they're coming straight from your employer. If you've fund-raised them, then no.

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Do we have an assistant treasurer according to the law?

Community Answer

You can have an assistant treasurer if you want one, though it's not required. Just make sure both treasurers are on the same page about their separate responsibilities.

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Question

Must the signatories on the clubs account be just the executive committee e.g. president treasurer secretary or vice president? Can it be a committee delegate?

Community Answer

It can be anyone that the committee has designated, but it probably makes the most sense to have the treasurer do it.

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Question

Is there any age limit to start committee?

Community Answer

No, you can start a committee at any age! Come to the table with lots of ideas to prove that your age is irrelevant.

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Question

Is the employer allowed to administrate the social fund?

Community Answer

If your employer has time and wants to help out, then yes, they can be in charge of the social fund. But it may be easier if you just have the treasurer handle it.

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How is an A.G.M. run, and how do I prepare and what is the timescale?

Community Answer

An AGM is run annually. Notice of meeting should be sent out well in time. Agenda items should be submitted within a specified timeframe and have time allocated per item. Duration of the whole meeting should be specified. Resolutions should be listed. Action items should be allocated to responsible persons. The Chairperson must give end of year annual report.

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Question

Are there a set of rules to run a work social club. Funds are raised through the selling of stock, and funds are saved for specific events eg Xmas party. Do all of the saved funds have to be spent?

Community Answer

If your company gives you a certain amount of money to spend on a social event, and you don't spend all of it, that's ok. But be aware that the company will likely give you less money in the future since you didn't need as much as you were allotted. Try to spend as close to the amount budgeted as possible to ensure you have adequate funds in the future.

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Question

How can I decide which events staff collections should be organized for?

Community Answer

Try to limit staff collections since people tend to resent being asked for money at work, especially if they don't want to go to the event. Find other ways to raise funds, like bake sales, raffles, and silent auctions.

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