How to Sync Google Calendar with Outlook

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If you use both Google Calendar and an Outlook calendar, you can sync the two together to ensure your appointments, events, and availability remain consistent. To make this possible, you'll need to subscribe to your personal Outlook calendar link in Google Calendar, and then to your Google Calendar link in Outlook. This wikiHow teaches you how to make sure your Outlook calendar events appear in your Google Calendar, and how to make Google Calendar events show up in Outlook.

Method 1
Method 1 of 3:

Sync Outlook to Google Calendar

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  1. Go to https://www.outlook.com in a web browser. If you're using the free version of Outlook.com or Outlook 365 on the web, you can publish your calendar's URL so that it's possible to subscribe to it in Google Calendar. If you're not already signed in to your account, sign in now.
    • It is only possible to sync your Outlook calendar data to your Google Calendar if you're using Outlook on the web. [1] If you're using a desktop version of Outlook through your school, company, or organization, just complete these steps from the Outlook web app URL provided by your system administrator.
    • You won't be able to edit the information synced from Outlook in Google Calendar. If you need to edit something from the Outlook calendar, you'll need to do so in Outlook.
  2. It's near the top-right corner of Outlook.
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  3. It's at the bottom-right corner of the menu on the right side of the page.
  4. It's on the left side of the Settings window.
  5. It's in the center column of the Settings window.
  6. You'll do this from the drop-down menu that's in the second section. You may have to scroll down a little bit first. If you only have one calendar, it'll just be called Calendar .
  7. This ensures that your entire calendar is viewable in Google Calendar rather than just your availability.
  8. It's near the bottom-right corner of the window. Two new URLs will appear at the bottom of the window.
  9. It's the second of the two links at the bottom of the page. This copies the calendar address to your clipboard.
  10. Go to https://calendar.google.com . If you're not already signed in to your Google account, follow the on-screen instructions to do so now.
  11. The gear is at the top-right corner of the page.
  12. You'll find it in the left panel. If the "Add calendar" section is collapsed, click Add calendar to expand it first.
  13. The URL to your Outlook calendar will appear.
    • If you want to make your Outlook calendar publicly accessible, check the box below the blank as indicated on the page.
  14. This adds your Outlook calendar to Google Calendar.
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Method 2
Method 2 of 3:

Sync Google Calendar to Outlook Online or 365

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  1. Go to https://calendar.google.com . If you're not already signed in, follow the on-screen instructions to do so now.
    • Use this method if you use Outlook in your web browser, either with Office 365 or Outlook.com.
    • Using this method, you'll be able to see all of your Google Calendar events in Outlook, but will only be able to edit them when using Google Calendar. [2]
  2. Your calendars are listed in the left panel under "My calendars." When you hover the cursor over a calendar name, some icons will appear.
    • If you don't see the calendar you want to sync, click My calendars to expand the list.
  3. It's to the right of the calendar's name. A menu will expand.
  4. The Calendar settings page will appear.
  5. You'll need to scroll almost all the way down the page to find the URL listed under "Secret address in iCal format." To copy the URL, double-click it to highlight it, right-click the highlighted URL, and then select Copy .
    • If the link contains %40 you will need to change that to @ before moving to the next step.
  6. Go to https://www.outlook.com in a web browser. If you're using the free version of Outlook.com or Outlook 365 on the web, you can use it to subscribe to your Google calendar.
    • If you're not already signed in to your account, sign in now.
  7. It's at the bottom of the left panel. [3]
  8. The option you see varies by version, but you'll find it above your calendar list near the center of the left panel.
  9. One of these two options will appear in the left panel.
  10. The URL you copied from Google Calendar should now appear in the blank.
    • If you're using Outlook 365, type a name you want to use for this calendar into the "Calendar name" field.
  11. This will import the information from the Google Calendar into Outlook.
    • If you add or update an event the Google calendar, it can take anywhere from a few minutes to a few hours for it appear in Outlook.
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Method 3
Method 3 of 3:

Sync Google Calendar to Outlook 2016 or 2019

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  1. Go to https://calendar.google.com . If you're not already signed in, follow the on-screen instructions to do so now.
    • Use this method if you use an Outlook desktop application (either 2016 or 2019) on your computer.
    • Using this method, you'll be able to see all of your Google Calendar events in Outlook, but will only be able to edit them when using Google Calendar. [4]
  2. Your calendars are listed in the left panel under "My calendars." When you hover the cursor over a calendar name, some icons will appear.
    • If you don't see the calendar you want to sync, click My calendars to expand the list.
  3. It's to the right of the calendar's name. A menu will expand.
  4. The Calendar settings page will appear.
  5. You'll need to scroll almost all the way down the page to find the URL listed under "Secret address in iCal format." To copy the URL, double-click it to highlight it, right-click the highlighted URL, and then select Copy .
    • If the link contains %40 you will need to change that to @ before moving to the next step.
  6. Now that the URL is copied to your clipboard, you can subscribe to it in Outlook. The icon will be at the bottom-left corner of Outlook.
  7. It's in the left panel. A menu will expand. [5]
  8. This opens the "New Internet Calendar Subscription" dialog window.
  9. The copied URL will appear in the blank.
  10. You'll be asked if you'd like to add the calendar and subscribe to updates. Once added, you'll be able to see your Google Calendar updates in your Outlook calendar under "My Calendars" header in the left panel.
    • If you add or update an event the Google calendar, it can take anywhere from a few minutes to a few hours for it appear in Outlook.
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      References

      1. ↑ https://support.office.com/en-us/article/introduction-to-publishing-internet-calendars-a25e68d6-695a-41c6-a701-103d44ba151d
      2. ↑ https://support.office.com/en-us/article/see-your-google-calendar-in-outlook-c1dab514-0ad4-4811-824a-7d02c5e77126
      3. ↑ https://support.office.com/en-us/article/import-or-subscribe-to-a-calendar-in-outlook-on-the-web-503ffaf6-7b86-44fe-8dd6-8099d95f38df
      4. ↑ https://support.office.com/en-us/article/see-your-google-calendar-in-outlook-c1dab514-0ad4-4811-824a-7d02c5e77126
      5. ↑ https://kb.uwm.edu/45597

      About This Article

      Article Summary X

      1. Sign in to https://calendar.google.com .
      2. Click the gear and select Settings .
      3. Click Calendars .
      4. Select the calendar you want to add to Outlook.
      5. Click ICAL next to "Private Address .
       6. Right-click the URL and select Copy .
      7. Open Outlook and click Calendar .
      8. Click Open Calendar .
      9. Click From Internet .
      10. Paste the copied URL and click OK .

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