What Is a Voided Check and How Do You Use One?

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Why, when, and how to void a personal check
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Voiding a check is a common practice used to nullify incorrect checks and set up direct deposits or bill payments. The process is fairly straightforward, but it's important that you do it carefully to avoid someone using your check fraudulently.

How to Void a Check

Write “VOID” across the front of the check with a blue or black permanent marker. Use large letters that fill up the entire check, or write “VOID” in smaller letters on the date, payee, amount, and signature lines.

Section 1 of 5:

How to Write a Void Check

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  1. Use a permanent pen or marker to cover the majority of the front of the check with the word “void” in all caps. You don’t need to mark any specific area so long as most of the check is covered and people can’t write in the lines. [1]
    • A voided check cannot be deposited—the word “void” on the check prevents it from being deposited, cashed, or used for any financial transaction.
    • Avoid writing on the account, routing, and check numbers that are listed at the bottom of the check (if you’re using the voided check to verify bank information or personal data).
    • Don’t add your signature to the check, as this may cause confusion.
    • You may want to make a photocopy of the check for future reference.
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Section 2 of 5:

What is a voided check?

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  1. If someone were to get their hands on a blank check of yours, they could theoretically fill it in themselves and use it to commit fraud. By writing “void” across the face of the check, no bank or cash checking institution will touch it if someone tries to use it. At the same time, a voided check serves as proof of your account information at a bank, so it can be a useful reference tool for certain financial transactions. [2]
    • The big takeaway here is twofold: voided checks are safe to hand over to anyone you want to have your bank account and routing number, and voided checks cannot be used to take money out of your account.
Section 3 of 5:

When to Use a Voided Check

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  1. Employers will often ask for a voided check to help set up direct deposit. They’ll use the account number and routing number printed on the check to set up the direct deposit, and the check itself will confirm the account information matches the employee records you’ve provided. [3]
  2. Automatic clearing house (ACH) is the network that banks use to send and receive funds. A company or bank may ask for a voided check to help make ACH transfers easier for them since the check will have all of the information they need. [4]
  3. Some utilities, credit cards, and banks will require a voided check in order to set up automatic payments. The voided check not only contains all of the information they need to set up the transaction, but it will serve as proof that you intended to set the transaction up in the first place. [5]
  4. If you ever fill out a check and you misspell someone’s name, write the wrong amount, or you just end up not wanting the check to be cashed, write VOID on the check. This way, nobody can actually use the check. [6]
    • You can also tear the messed-up check to shreds, but you may want to keep the check for your records (in which case, “void” is the way to go).
    • If you want to destroy a voided check, you can also shred it or tear it into pieces yourself.
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Section 4 of 5:

Alternatives to a Voided Check

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  1. If you don’t want to give your employer a voided check (or you just don’t have a checkbook), ask if they have any direct deposit forms instead. You’ll have to fill out the form with all of your personal information, but it’ll functionally be the same thing as a void check. [7]
    • HR departments will often ask for a void check to fill out the direct deposit form on their own. Void checks save them time when onboarding a new employee.
    • If you don’t have a checkbook but need a single voided check for something, your bank will usually give you 1-5 checks for free if you stop in at a branch and ask politely. If your bank doesn’t provide checks, they’ll likely have an alternative option for you.
  2. For things like utility payments or tuition costs, large institutions will often require a voided check. In lieu of a voided check, you can probably use a letter from your bank that contains your account number and the bank’s routing number. Any statement should work, but you can also stop by your local bank branch and ask for a letter proving you have a valid account. [8]
    • Check ahead of time with the utility company or institution to ensure that your bank letter will be an acceptable substitute.
  3. Flip to the back of your checkbook to see if your bank included any deposit slips. These deposit slips normally have your account number and routing number pre-printed on them. If your slips do have your account info on them, you can probably use one of those instead of a voided check. The info on the slip is identical to the info on your checks. [9]
    • You don’t need to void a deposit slip because they’re only used to put money in your account. If someone wants to commit fraud by throwing funds in your account, there’s no reason to stop them!
  4. The purpose of a voided check is to connect a bank account to another institution. These days, many companies use digital bank linking programs to connect accounts without wasting any paper checks. Plaid is the most popular program for this service, but there are a few others out there. [10]
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Section 5 of 5:

Canceling a Check After You Have Sent It

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  1. If you want to stop a check payment after you have sent it, you must act quickly. Canceling a check is different than voiding a check and generally incurs a fee. In order to save time with the bank, make sure you have all the necessary information on the check you want to cancel. The information required may vary by bank, but you should make sure you have the following details:
    • The check number, the amount the check was for, and the date of the check.
    • The payee, or the person or organization to whom you wrote the check.
    • The reason for stopping the payment, such as writing the wrong amount on the check.
  2. Depending on your bank, you will probably be able to cancel a check through your online banking account. It's essential that you do this quickly. If the payment has been processed, the only way to stop it is by contacting your bank directly and getting a "Stop Payment Order."
    • A stop payment order is an order not to pay a check that has been issued but has yet to be cashed. If requested soon enough, the check will not be debited from the payer's account. Most banks charge a fee for this service [11]
    • Log into your account and seek out the customer services and options provided by your bank. If you have the option to stop a check payment or void a check, select this and cancel the appropriate check number.
    • Make sure you copy the number across correctly, or you might cancel the wrong payment.
  3. If you don't have access to online banking or just want to deal with a real person, phone up your bank directly. You will be asking them for a "Stop Payment Order." Speed is important, so using the phone is a good option if you get through to somebody in customer service without spending too long on hold.
    • A stop payment order is an order not to pay a check that has been issued but not yet cashed. If requested soon enough, the check will not be debited from the payer's account. Most banks charge a fee for this service. [12]
    • Before you call, make sure you have all the same information about the check you want to cancel that you would need in order to cancel it online: the check number, amount, and date, the payee, and the reason you need to stop the payment.
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      Tips

      • If you properly record a stop payment order and the bank cashes the check, the bank may be liable for the cashed check. [13]
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      • Make a record of all voided checks in your check register or check book as well as your online banking software so that you can accurately keep track of the checks being written from your account. This is important in order to avoid confusion later and maintain clear and up-to-date financial records. In your checkbook or register, write down that the check was voided by you and include a few words on the reason why. For example, "wrote the wrong amount."
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      • Rather than writing “void” on a check if a mistake is made when filling out the check, you can just rip it up or shred the check. Throw the pieces in a couple of different trash cans to keep your banking information safe. Just be sure to notate the voided check in your check registry.
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      References

      1. ↑ https://www.thebalancemoney.com/what-is-a-voided-check-315083
      2. ↑ https://finance.yahoo.com/personal-finance/what-is-a-voided-check-184318755.html
      3. ↑ https://www.thebalancemoney.com/what-is-a-voided-check-315083
      4. ↑ https://ldh.la.gov/assets/medicaid/lahipp/EFT.PDF
      5. ↑ https://ldh.la.gov/assets/medicaid/lahipp/EFT.PDF
      6. ↑ https://www.nd.gov/eforms/Doc/sfn54494.pdf
      7. ↑ https://bsc.ogs.ny.gov/direct-deposit-form-nys-employees-ac-2772
      8. ↑ https://found.com/help/funding-your-found-account/where-can-i-find-a-voided-check-or-bank-letter
      9. ↑ https://dam.assets.ohio.gov/image/upload/ohiodnr.gov/documents/wildlife/permits/dow-form-eft-authorization-change-8926.pdf
      1. ↑ https://www.nerdwallet.com/article/credit-cards/what-is-plaid-and-how-does-it-work
      2. ↑ https://www.helpwithmybank.gov/help-topics/bank-accounts/stop-payment-orders/index-stop-payment-orders.html
      3. ↑ https://www.helpwithmybank.gov/help-topics/bank-accounts/stop-payment-orders/index-stop-payment-orders.html
      4. ↑ http://www.helpwithmybank.gov/get-answers/bank-accounts/stop-payment-orders/faq-bank-accounts-stop-payment-orders-03.html

      About This Article

      Article Summary X

      To properly void a check, make sure you use a pen, not a pencil. Write VOID in large, noticeable letters across the payee line, payment amount box, and signature box, going over the text multiple times until the words are crystal clear. To avoid confusion down the road, record the voided check in your checkbook or online banking software. For advice from our reviewer on canceling a check after you’ve sent it, read on!

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