How to Create a Letterhead on Microsoft Word (With or Without a Template)

PDF download Download Article
Design professional-looking personal or company letterhead
PDF download Download Article

Letterhead makes your documents look so much more professional and official, and you don’t have to spend money to have someone else make it for you. You can easily make your own letterhead yourself, and all you need is a word processor like Microsoft Word. Below we’ll walk you through how to create your own custom letterhead , plus how to use a premade letterhead template if you want to draft something up super quickly.

Making Your Own Letterhead

  1. Sketch your letterhead design on paper.
  2. Open a new Word document and save it as a template.
  3. Insert a header and enter your letterhead text.
  4. Add your logo to the header and adjust its size and position.
  5. Add other visual elements, if desired.
  6. Insert your tagline in the footer.
  7. Review and save your letterhead.
Method 1
Method 1 of 2:

Creating a Custom Letterhead on Microsoft Word

PDF download Download Article
  1. Before you create your letterhead in Word , it's a good idea to sketch it out so you know how everything will fit together. Draw your letterhead design on a piece of plain white paper. [1]
    • If you're making a company letterhead, make sure to include a spot for your company's logo , name, address and any other contact information. [2]
    • You may also want to include the tag line for your company, if you have one. Tag lines are recommended for business names that do not indicate the company's main product or service.
    • You might also include the company's logo design.
    • You might just use a Microsoft Word template if you want a basic letterhead.
    • You don't need to have a graphic design background to make a professional letterhead. However, you might consult a professional designer if you're having trouble creating the perfect letterhead design.
  2. Microsoft Word has all the tools you'll need to make a great template . You'll find it easy to recreate your design elements for your custom letterhead.
    Advertisement
  3. Name it "letterhead template 1" or something else that will enable you to locate it easily, and save it to your templates folder. [3] You'll be able to pull up the document and print your custom letterhead whenever you want to use it.
  4. If you're working with Word 2007, click "Insert" and "Header." Create a blank header that will serve as the canvas for your letterhead. [4]
    • If you're working with Word 2003, you should be able to view the header by clicking the arrow below the Header command on the Insert tab. Click "Edit header" at the bottom of the dropdown list.
  5. For your own company letterhead, type the business name, address, phone number, fax number, website and general inquiry email address in the text box. For a personal letterhead, use the contact information you want to include.
    • Make a hard return by pressing the Enter key after each section to make the elements of your letterhead stack.
    • You can leave out the website address if it is incorporated into your logo design.
    • Adjust the fonts , colors and sizes of the text for each element. Your company name should be approximately 2 points larger than the address and may be in a different font and color to coordinate with the logo for the letterhead. The phone, fax and email address entries should be 2 points smaller than the address, but keep the same font.
  6. Click "Picture" on the insert tab . Browse to the digital copy of your logo, select the .jpg, .bmp or .png file and click the Insert button.
  7. It should be clearly visible and in balance with the text of your letterhead.
    • Hover you cursor over one corner of the logo. Your pointer will change to a Diagonal Resize cursor. Click and drag the corner of the image to make it smaller or larger.
    • Your logo should be sized to balance the text of your contact information in the upper left corner of the header.
    • Reposition your logo by clicking the logo to select the image and then clicking and dragging it into place.
  8. For example, you could separate your company information from the rest of the page by inserting a solid line from the left margin to the right across the bottom of the header. You might also incorporate a color scheme to represent your company or your personal style. [5]
    • Click the Shapes dropdown arrow in the Insert tab and choose the first line option in the Lines section. Click and drag to draw the line.
    • Right-click on the line and adjust the color and weight of the line to coordinate with your logo using the Format Autoshapes option. [6] Select the Center radio button on the Layout tab.
    • Right-click on the line again and create a copy of it. Paste the copy anywhere into the document.
  9. If you'd like, you can balance the header by including information - your tag line, phone number, or logo - in the footer .
    • Click the dropdown box under the Footer option in the Insert tab.
    • Click the centered text option in the paragraph section of the Home tab.
    • Type the tagline. Adjust the font and size. Taglines are often in italic type and may be in title case, where the first letter of every major word is capitalized.
  10. Press the Esc key to close the Header and Footer sections. View your letterhead in full screen mode or print a copy for review. [7]
  11. When creating a new document on this letterhead, open the letterhead file and click "Save as" under the Office Windows logo button. [8]
    12. Advertisement
Method 2
Method 2 of 2:

Using a Word Template

PDF download Download Article
  1. When you open the program, a selection of different types of new Word documents will appear.
  2. This will open a list of Microsoft Word letterhead templates . These templates will help you easily create a professional letterhead.
    • You can also download customizable templates from the official site of Microsoft Word. Go to the site, type "letterhead templates" in the search box, and download the template you want.
    • You can find many options for free letterhead templates in Microsoft Word and on their websites.
  3. Open your template in Microsoft Word and start customization. Update your business name, contact information, and logo design.
  4. Press the Esc key to close the Header and Footer sections. View your letterhead in full screen mode or print a copy for review.
  5. When creating a new document on this letterhead, open the letterhead file and click "Save as" under the Office Windows logo button.
    6. Advertisement

Community Q&A

Search
Add New Question
  • Question
    Where should my signature go after typing my letter?
    Community Answer
    It should go on the bottom left of the letter.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
    Yes No
    Not Helpful 6 Helpful 22
  • Question
    How do I remove the letterhead from page two of the letter?
    Community Answer
    Select "Different First Page." This is generally found under the "Design" tab after you click into the header.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
    Yes No
    Not Helpful 30 Helpful 13
  • Question
    How do I move my logo on my letterhead?
    Community Answer
    Right click on the photo, click format, then text wrap, and then behind text.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
    Yes No
    Not Helpful 4 Helpful 9
Ask a Question
200 characters left
Include your email address to get a message when this question is answered.
Submit
      Advertisement

      Video

      Tips

      • You can easily create a matching envelope. Click to highlight your company name and address text and select Copy. Choose the Envelopes button on the Mailings tab [9] and insert your copied text into the return address section. Edit your fonts, sizes and colors to match the letterhead.
        Thanks
        Helpful 0 Not Helpful 1
      • Print several copies of your custom letterhead on your office printers to make sure it looks good.
        Thanks
        Helpful 0 Not Helpful 0
      • Consider using a letterhead design that matches your business cards.
        Thanks
        Helpful 0 Not Helpful 0
      Submit a Tip
      All tip submissions are carefully reviewed before being published
      Name
      Please provide your name and last initial
      Submit
      Thanks for submitting a tip for review!
      Advertisement

      Warnings

      • Do not resize your logo by clicking and dragging on either the vertical or horizontal edges. This will skew the look of your logo instead of simply resizing it.
        Thanks
        Helpful 1 Not Helpful 0
      Advertisement

      Things You'll Need

      • Microsoft Word
      • Graphic image of company logo

      Email address


      You Might Also Like

      How to
      Address a Letter to an Embassy
      How to
      Address a Letter to a Government Official
      How to
      Address a Letter to Multiple Recipients
      How to
      End a Letter Sincerely: 14+ Tips for Business & Personal Letters
      How to
      Address a Letter to a Priest
      How to
      Address a Formal Letter
      How to
      Start a Letter to a Judge
      How to
      Address a Prime Minister in a Letter
      How to
      Politely End a Letter in the German Language
      How to
      End a Complaint Letter
      How to
      Address a District Attorney in a Letter
      How to
      Start a Letter
      How to
      Close an Apology Letter or Email: Examples and Templates
      How to
      End a Letter
      Advertisement

      References

      1. ↑ https://www.indeed.com/career-advice/career-development/how-to-make-a-letterhead
      2. ↑ https://www.timeatlas.com/word-letterhead-template/
      3. ↑ https://support.office.com/en-gb/article/save-a-word-document-as-a-template-cb17846d-ecec-49d4-82ea-a6f5e3e8b9ae
      4. ↑ https://www.indeed.com/career-advice/career-development/how-to-make-a-letterhead
      5. ↑ https://www.timeatlas.com/word-letterhead-template/
      6. ↑ https://support.office.com/en-ie/article/format-autoshape-6e3a202c-ac26-4dbc-a271-c5b919371c89
      7. ↑ https://www.timeatlas.com/word-letterhead-template/
      8. ↑ https://www.indeed.com/career-advice/career-development/how-to-make-a-letterhead
      9. ↑ https://support.office.com/en-us/article/create-and-print-a-single-envelope-b766aa84-5b97-4f63-b03f-451d2fb3640f

      About This Article

      Article Summary X

      To make a letterhead, start by opening a new Microsoft Word document and saving it as a template. Then, click "Insert" and "Header" in the top menu bar. Enter your letterhead text, like your company name, address, and phone number. You can also add a logo by clicking on "Picture" in the "Insert" tab. Finally, preview your letterhead and save it to your hard drive so you can access it in the future. To learn how to make a letterhead using a Microsoft Word template, scroll down!

      Did this summary help you?
      In other languages
      Thanks to all authors for creating a page that has been read 1,089,722 times.

      Reader Success Stories

      • SHILPA G S

        Aug 5, 2017

        "I'm taking my new responsibility, sponsorship. I'm new to this field and didn't know how to approach ..." more
        Rated this article:
      More reader stories Hide reader stories
      Share your story

      Did this article help you?

      Advertisement