How to Fill Blank Cells in Excel

Do you need to fill blank cells with repeat information from previous cells? This wikiHow will teach you how to fill blank cells in Excel on your desktop using a formula.

Steps

PDF download Download Article
  1. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/f\/fa\/Fill-Blank-Cells-in-Excel-Step-1.jpg\/v4-460px-Fill-Blank-Cells-in-Excel-Step-1.jpg","bigUrl":"\/images\/thumb\/f\/fa\/Fill-Blank-Cells-in-Excel-Step-1.jpg\/aid11635477-v4-728px-Fill-Blank-Cells-in-Excel-Step-1.jpg","smallWidth":460,"smallHeight":346,"bigWidth":728,"bigHeight":547,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    You can use the web site or your desktop to fill blank cells in Excel.
    • Using this method, you'll fill the blank cells in a selection with information from another cell.
    • You can either open your project within Excel by clicking File > Open or you can right-click the file in your file browser and click Open With > Excel .
    • If you're using the web browser version, you can access your projects by logging in and selecting your project from OneDrive.
  2. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/7\/7d\/Fill-Blank-Cells-in-Excel-Step-2.jpg\/v4-460px-Fill-Blank-Cells-in-Excel-Step-2.jpg","bigUrl":"\/images\/thumb\/7\/7d\/Fill-Blank-Cells-in-Excel-Step-2.jpg\/aid11635477-v4-728px-Fill-Blank-Cells-in-Excel-Step-2.jpg","smallWidth":460,"smallHeight":347,"bigWidth":728,"bigHeight":549,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    Click to select the first cell then drag and drop your cursor to select a range that includes blank cells.
    • For example, if you have text in F7 you want to repeat in F8-F20, select F7-F20.
    • Do not select only blank cells.
    Advertisement
  3. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/7\/7f\/Fill-Blank-Cells-in-Excel-Step-3.jpg\/v4-460px-Fill-Blank-Cells-in-Excel-Step-3.jpg","bigUrl":"\/images\/thumb\/7\/7f\/Fill-Blank-Cells-in-Excel-Step-3.jpg\/aid11635477-v4-728px-Fill-Blank-Cells-in-Excel-Step-3.jpg","smallWidth":460,"smallHeight":347,"bigWidth":728,"bigHeight":549,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    You'll find this either in the ribbon above your document or at the top of your screen.
  4. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/8\/8d\/Fill-Blank-Cells-in-Excel-Step-4.jpg\/v4-460px-Fill-Blank-Cells-in-Excel-Step-4.jpg","bigUrl":"\/images\/thumb\/8\/8d\/Fill-Blank-Cells-in-Excel-Step-4.jpg\/aid11635477-v4-728px-Fill-Blank-Cells-in-Excel-Step-4.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    You should see this next to the filter icon that says "Filter and Sort."
  5. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/b\/b3\/Fill-Blank-Cells-in-Excel-Step-5.jpg\/v4-460px-Fill-Blank-Cells-in-Excel-Step-5.jpg","bigUrl":"\/images\/thumb\/b\/b3\/Fill-Blank-Cells-in-Excel-Step-5.jpg\/aid11635477-v4-728px-Fill-Blank-Cells-in-Excel-Step-5.jpg","smallWidth":460,"smallHeight":344,"bigWidth":728,"bigHeight":545,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    This is usually the fourth listing in the menu.
  6. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/2\/2b\/Fill-Blank-Cells-in-Excel-Step-6.jpg\/v4-460px-Fill-Blank-Cells-in-Excel-Step-6.jpg","bigUrl":"\/images\/thumb\/2\/2b\/Fill-Blank-Cells-in-Excel-Step-6.jpg\/aid11635477-v4-728px-Fill-Blank-Cells-in-Excel-Step-6.jpg","smallWidth":460,"smallHeight":346,"bigWidth":728,"bigHeight":547,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    The circle should fill to indicate that it is selected in the "Go To Special" dialog box.
  7. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/a\/aa\/Fill-Blank-Cells-in-Excel-Step-7.jpg\/v4-460px-Fill-Blank-Cells-in-Excel-Step-7.jpg","bigUrl":"\/images\/thumb\/a\/aa\/Fill-Blank-Cells-in-Excel-Step-7.jpg\/aid11635477-v4-728px-Fill-Blank-Cells-in-Excel-Step-7.jpg","smallWidth":460,"smallHeight":346,"bigWidth":728,"bigHeight":547,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    You'll find this in the bottom of the "Go To Special" dialog box.
    • All the blank cells that are in the range you selected earlier should be selected.
  8. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/3\/3b\/Fill-Blank-Cells-in-Excel-Step-8.jpg\/v4-460px-Fill-Blank-Cells-in-Excel-Step-8.jpg","bigUrl":"\/images\/thumb\/3\/3b\/Fill-Blank-Cells-in-Excel-Step-8.jpg\/aid11635477-v4-728px-Fill-Blank-Cells-in-Excel-Step-8.jpg","smallWidth":460,"smallHeight":348,"bigWidth":728,"bigHeight":550,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    You can do this by using your keypad and pressing the arrows to get to your blank cell.
    • For example, navigate to F8, your first blank cell.
  9. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/6\/66\/Fill-Blank-Cells-in-Excel-Step-9.jpg\/v4-460px-Fill-Blank-Cells-in-Excel-Step-9.jpg","bigUrl":"\/images\/thumb\/6\/66\/Fill-Blank-Cells-in-Excel-Step-9.jpg\/aid11635477-v4-728px-Fill-Blank-Cells-in-Excel-Step-9.jpg","smallWidth":460,"smallHeight":346,"bigWidth":728,"bigHeight":548,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    You can change "F7" to the appropriate source cell for your situation.
    • For example, if you need text in F7 to repeat into F8-F20, enter "=F7".
  10. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/a\/a1\/Fill-Blank-Cells-in-Excel-Step-10.jpg\/v4-460px-Fill-Blank-Cells-in-Excel-Step-10.jpg","bigUrl":"\/images\/thumb\/a\/a1\/Fill-Blank-Cells-in-Excel-Step-10.jpg\/aid11635477-v4-728px-Fill-Blank-Cells-in-Excel-Step-10.jpg","smallWidth":460,"smallHeight":348,"bigWidth":728,"bigHeight":551,"licensing":"<div class=\"mw-parser-output\"><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"https:\/\/en.wikipedia.org\/wiki\/Fair_use\">Fair Use<\/a> (screenshot)<br>\n<\/p><\/div>"}
    Excel will fill the remaining blank cells that are selected (F9-F20) with the text from cell F7.
    • If you want to change the current cells from formulas (they all say F7 currently) to their values (the text from F7), you'll need to select the range, copy it (press Ctrl + C (Windows) or Cmd + C (Mac)), then press Ctrl + Alt + V (Windows) or Cmd + Alt + V (Mac).
    • A "Paste Special" dialog window will pop-up. Click to select Values under the "Paste" header and None under "Operation." Then you can click OK . All the formulas in your previously blanks cells will convert to values. [1]
    11. Advertisement

Expert Q&A

Ask a Question
200 characters left
Include your email address to get a message when this question is answered.
Submit
      Advertisement

      Tips

      Submit a Tip
      All tip submissions are carefully reviewed before being published
      Submit
      Thanks for submitting a tip for review!

      You Might Also Like

      How to
      Recover a Corrupt Excel File
      How to Merge Cells in Microsoft Excel: A Quick Guide
      Easily Create a Drop-Down List in Microsoft Excel: Setup & Customization
      How to Use If‐Else in Microsoft Excel: Step-by-Step Tutorial
      How to
      Unprotect an Excel Sheet
      How to Create a Graph in Excel
      How to Fix Ethernet Doesn't Have a Valid IP Configuration on Windows
      How to
      Link Sheets in Excel
      How to
      Create a Mortgage Calculator With Microsoft Excel
      How to
      Make a Spreadsheet in Excel
      How to
      Insert Pictures in Excel That Automatically Size to Fit Cells
      How to Unhide Multiple Rows in Microsoft Excel
      How to Password Protect a Microsoft Excel Spreadsheet
      How to Create an Inventory List in Microsoft Excel: Step-by-Step Guide
      Advertisement

      References

      1. ↑ https://www.extendoffice.com/documents/excel/771-excel-fill-blank-cells-with-value-above.html#a1

      About This Article

      Article Summary X

      1. Open your project in Excel.
      2. Select a range of cells that includes the blank cells you want to fill.
      3. Click Home and Find & Select .
      4. Click Go To Special and click to select Blanks then OK .
      5. Navigate to your first blank cell without changing the selection.
      6. Enter " =F7 ".
      7. Press Ctrl + Enter (Windows) or Cmd + Enter (Mac) on your keyboard.

      Did this summary help you?
      In other languages
      Thanks to all authors for creating a page that has been read 36,408 times.

      Is this article up to date?

      Advertisement