Q&A for How to Sign a Letter

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How should I sign off on a letter to my doctor?

Community Answer

You should just put your first and last name, and then your phone number.

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Question

Can I sign a letter 'respectful regards'?

Community Answer

You can sign it "Respectfully," or "Regards," but "respectful regards" is not a common signature.

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Where should I put the title under my name? Should there be a space?

Community Answer

If your name is Mary and you are a Director of Communications, you would sign your name, then write Director of Communications underneath, with no space between the lines.

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Question

When signing a letter: Love, "Uncle Dan and family" does the "f" in family get capitalized?

Community Answer

No. Do not capitalize it because it is not a proper noun.

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Question

Do I sign my name above or below my typed name?

Community Answer

Above, generally. That's why it says to type three returns before your typed name - to leave space for your signature.

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Should I use the "Dr." title in the name?

Community Answer

Yes, unless the recipient indicates otherwise.

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When signing a letter "love," is the "l" lowercase?

Community Answer

No.

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What is the term for the closing statement in a formal letter?

Community Answer

A closing statement is called a "valediction" or a "closing"; these terms go with the opening statement, also called a "greeting" or "salutation."

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Question

How do I sign a letter stating I am grateful, with gratitude or gratefully?

Community Answer

The normal language formula used at the end of a letter usually starts or ends with the word "yours." For example: "Yours Faithfully," "Truly Yours," "Yours Forever," and so on. Gratitude is a noun, while gratefully is an adjective. Saying "Yours Gratitude" makes no grammatical sense, compared to other language formulas. But "Yours Faithfully" is the right and correct language formula that can be used at the end of a formal/informal letter, depending on the reason for such appreciation.

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Question

When is okay to sign a letter with only my first name?

Aidan Cruse

Community Answer

Use your first name only with people you know. When writing to your boss, write your full name. When writing to a friend, family member, or colleague, you can use your first.

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How do I write a letter requesting a favor?

Community Answer

Just say something like this: “Dear X, I need to ask you a favor and that favor is (………………) Thanks, (……………).

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Question

When sending a thank you to a child in church, do you sign with your first and last name or Mrs. So and So?

Emery Cailin

Top Answerer

Sign the letter with whatever the child calls you. So if they call you by your first name, sign that, but if they call you Mrs. So and So, sign with that so they don't get confused.

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Question

Do I have to sign after writing yours sincerely, then I sign?

Emery Cailin

Top Answerer

Yes. After writing "yours sincerely" you would indent to a new line, then sign your name.

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Question

For the signature, can it be an organization's name? Or does it have to be someone's legal name?

Donagan

Top Answerer

Since an "organization" cannot furnish a signature, whoever actually signs the letter should place his/her name below the signature, perhaps followed by his/her position in the organization.

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