How to Develop Listening Skills

PDF download Download Article
PDF download Download Article

Communication isn't just about talking with others and sharing stories, ideas, goals, and desires. Effective communication often involves listening skills that develop your ability to really absorb what others say, and listen with an open mind. Just like becoming a better speaker, there are many benefits of becoming a better listener. By developing better listening skills, you will be able to get more information out of the conversations you have, increase others' trust in you, and people will be drawn to your inviting personality. [1]

Part 1
Part 1 of 3:

Being Approachable

PDF download Download Article
  1. Inviting body language means positioning yourself in a way that makes it inviting and easier for people to come talk to you. This means facing the person who is speaking to you and standing with an open posture with your arms at your side for example, rather than crossing your arms in front of your chest. Crossing your arms in from of your chest might imply that you don't want to have a conversation. Or, if you are in the middle of a conversation and you keep yawning and looking around as someone is talking to you, they might assume that you aren't listening and don't care what they have to say. Conversely, to show that are listening and do care what they have to say, here are some engaging body language cues you can try: [2]
    • Raising your eyebrows every once in while.
    • Moving slightly closer toward the person speaking to you.
    • Smiling and laughing when it is appropriate.
    • Tilting your head when hearing new or interesting information.
    • Nodding your head if you agree or understand what someone is saying.
  2. In Western culture, making eye contact is a non-verbal way of letting someone know that they have your attention and respect -- two important factors involved in having a productive conversation. [3] Making and keeping eye contact lets the other person know that they can proceed with what they want to say, knowing that you are ready to listen.
    Advertisement
  3. An important part of listening is being able to zone out background noise, thoughts, and conversations so you focus on the conversation in front of you. [4] Being distracted by other things takes your attention away from the speaker and lessen your ability to fully listen. [5]
    • Turning off communication devices like cell phones is a polite and easy way to get rid of further distractions.
    • However, while it’s definitely a good idea to give someone your full attention while they’re speaking, other cues like making eye contact and asking questions may be more helpful.
    • Reader Poll: We asked 419 wikiHow readers and only 8% of them agreed that the best way to show someone that you’re actively listening is by avoiding distractions . [Take Poll]
    4. Advertisement
Part 2
Part 2 of 3:

Listening Actively

PDF download Download Article
  1. Someone's body language can communicate a lot more than the actual words they are saying. For example, if your partner keeps looking down at the floor, that might be an indication that they are shy, embarrassed, or sad.
    • Since words only convey a fraction of the message, "listening" to body language cues can help you further understand what the speaker is trying to communicate besides what their words convey. [6]
  2. Some people focus on how they are going to reply when someone is talking to them, rather than absorbing and understanding what their partner is trying to communicate. [7] That isn't a habit of someone who is a good listener. Instead of thinking of your response, try to fully absorb what your partner is trying to say to you, and view every conversation you have as a learning opportunity. [8]
    • You might not be knowledgeable or fascinated with every topic of discussion, but listening with the intent to learn offers other points of view different from your own, and a chance for you to grow as a listener.
  3. A basic rule of listening, is to judge only after you've heard and evaluated what someone has to say. [9] You must wait to form your opinions, because once you deem someone to be ignorant, ill-informed, or shallow, you immediately shut them out and stop listening to what they have to say. You might disagree with someone, but you will never find out until you listen to their ideas and opinions.
    • Be open to the idea that your scope of seeing things may not be the only, or necessarily the best way of seeing the world.
  4. Empathizing is trying to feel yourself, what the speaker is feeling at that moment. [10] Identifying with the speaker in this way allows for better understanding of what they are trying to communicate, and where their feelings are coming from. You don't always have to agree with what they say, but by empathizing with them, you listen to their point of view and you might be better suited to assess what they are trying to express. To empathize, you might try to reiterate in a simple way what they have told you, and voice your interpretation of how they seem to be feeling.
    • For example, after someone has told you about a fight they had with their sister, you might empathize and say something like, "I get the sense that you are really angry about what was said, and I can see how her calling you those names would make you feel hurt at the same time."
  5. Sometimes, when people explain a problem they are experiencing, it might feel instinctual to offer a solution to their problem. Instead, just listen what they have to say. Most people ask for advice when they want it. Also, someone might simply be trying to talk through a problem to figure out how to solve it themselves, rather than asking you to figure out the answer for them.
    • If someone seems to be really struggling to figure out what to do, and you have a suggestion that you think might genuinely help them, you should at least get the speaker's permission and ask something like, "I might have an idea about how you can handle that. Do you want to hear it?" [11]
  6. Using an active-listening attitude can help reinforce positive listening practices and encourage respectful listening tendencies. [12] Exercising an active-listening attitude means:
    • Acknowledging that listening is just as important speaking in a conversation . Hearing what somebody has to say is equally important as voicing your opinion to them.
    • Being aware that listening is necessary for productive exchanges of information . Those who remember to prioritize listening create less confusion in a conversation, cause fewer misunderstandings, and misspeak less frequently.
    • Understanding that listening to others is not only necessary, but all around beneficial for the betterment of the conversation . Always try to absorb some piece of new information when you encounter and interact with new people.
    7. Advertisement
Part 3
Part 3 of 3:

Responding Appropriately

PDF download Download Article
  1. Using a top down strategy means you, as a listener, calling on information you already know (about the subject you and your partner are discussing, your partner, the context of your conversation, and the specific language being used to create the conversation), in order to plan what you will say next. Using this kind of strategy allows you, as a listener, to process what you have already heard, and gauge where the conversation is headed. For example, you can show that you've been paying attention by explaining and giving a short summary of how you yourself understand the situation the speaker is explaining. Some other components of this strategy involve:
    • Anticipating.
    • Paraphrasing.
    • Differentiating fact from opinion.
    • Interpreting tone.
  2. Using a bottom-up strategy means using specific lingual signifiers to draw meaning from what the speaker you're listening to is saying. These signifiers include the actual language the speaker uses to express themselves, the grammar used to create their message, and the sounds used to create the message. Some other components of this strategy include: [13]
    • Picking out individual words.
    • Noting words of similar origin.
    • Identifying placement patterns of words.
    • "Identifying prefixes, roots, and suffixes".
  3. Interrupting someone while they are speaking is the exact opposite of listening to what they have to say, and it sends a lot of bad messages like:
    • “What I have to say is more interesting and meaningful than what you have to say.”
    • “You and your opinion is less important than me and my opinion.”
    • “I don’t have time to hear how you think or feel.”
    • “What you have to say isn't worth listening to.”
    • “I'm going to do whatever I can so I get to speak, regardless if you get your turn.” [14]
  4. Rather than interrupting the speaker to ask a question, wait for a natural break, and then ask your question. It engages the speaker to hear your thoughts and areas of confusion, shows that your interested enough to want clarification, and it follows the natural pattern of a back and forth conversation, rather than someone merely talking at you.
    • Sometimes, the speaker mentions something that relates to ourselves, and we ask a question that leads the speaker to go off on a tangent. When you notice that you inadvertently caused your conversation partner to stray away from your original topic of conversation, get the conversation back on topic by saying something like, “I love hearing about your dog, but I want to hear more about what you were saying earlier with Kate starting high school. How is she liking it so far?”
  5. You want to insert phrases or snippets of feedback that show that you are reflective on what the speaker is saying. You could do things like: [15]
    • Show your comprehension of what they're saying by using expressive reactions like an understanding head nod, looking concerned if the speaker says something alarming, or asking questions if they talk about a new development in their lives.
    • Provide verbal cues of encouragement to the speaker as they talk such as asking further questions, or saying something like, "Wow that's so interesting. Tell me all about it."
  6. After some time has passed from your original conversation, it might be beneficial to send a text, email, or call and see if there have been any developments from the last time you spoke.
    • This does not apply to all cases of conversations, but this added effort shows that you were listening intently to your original conversation, and cared enough to check in.
    7. Advertisement


Video

Read Video Transcript

Expert Q&A

Search
Add New Question
  • Question
    What can I do if I feel like I'm losing focus when I'm talking to my boyfirend?
    Stefanie Barthmare, M.Ed., LPC
    Psychotherapist
    Stefanie Barthmare is a Licensed Professional Counselor (LPC) with a private practice in Houston, Texas. With two decades of experience, Stefanie specializes in body-based trauma treatment and counseling for relationship issues, parenting and family struggles, depression, anxiety, and grief. She holds a Bachelor’s degree in English from The University of Texas at Austin and a Master’s degree in Counseling Psychology from The University of Houston. Stefanie is also an LPC Associate supervisor and consults as a facilitator for groups in the educational, spiritual, and business communities.
    Stefanie Barthmare, M.Ed., LPC
    Psychotherapist
    Expert Answer
    Slow down. Pay attention to what's going on inside of your head and body when you're listening to him, and try to take mental notes on what he's saying.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
    Yes No
    Not Helpful 0 Helpful 4
  • Question
    What are the benefits of listening skill?
    Community Answer
    It helps you to understand what is said so you can communicate or respond.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
    Yes No
    Not Helpful 5 Helpful 26
  • Question
    How do I improve my listening skills?
    Community Answer
    You'll find good advice in Improve Your Listening Skills.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
    Yes No
    Not Helpful 2 Helpful 16
See more answers
Ask a Question
200 characters left
Include your email address to get a message when this question is answered.
Submit
      Advertisement

      Tips

      • Remember that it is acceptable to change your opinion based on new information you've learned from a conversation with someone. If you feel wishy-washy, stake your claim to it and be proud that you have a flexible and open mind. Change is very difficult for a lot of folks; be glad you aren't one of them.
        Thanks
        Helpful 1 Not Helpful 0
      • If you are having trouble getting in a natural, comfortable stance to carry out a conversation, sometimes having a prop in your hand helps, like a drink or a book.
        Thanks
        Helpful 1 Not Helpful 0
      Submit a Tip
      All tip submissions are carefully reviewed before being published
      Name
      Please provide your name and last initial
      Submit
      Thanks for submitting a tip for review!
      Advertisement

      You Might Also Like

      How to
      Develop Good Communication Skills
      How to
      Improve Your Language Skills Through Reading, Writing, Listening and Speaking
      How to
      Improve English Communication Skills
      How to
      Practice Active Listening: Tips & Examples
      How to
      Be Less Talkative
      How to
      Be Quiet
      How to
      Become a More Effective Listener in Any Situation
      How to
      Give Emotional Support: 13 Proven Techniques
      How to
      Get People to Listen to You
      How to
      Stay in Silence for 24 Hours
      How to
      Listen
      How to
      See Things from Different Points of View
      How to
      Be a Good Listener in Class
      How to
      Get Your Husband to Listen to You
      Advertisement

      References

      1. ↑ https://hbr.org/2021/12/how-to-become-a-better-listener
      2. ↑ https://www.globallisteningcentre.org/body-language-of-listeners/
      3. ↑ https://www.canr.msu.edu/news/eye_contact_dont_make_these_mistakes
      4. ↑ Stefanie Barthmare, M.Ed., LPC. Psychotherapist. Expert Interview. 21 May 2021.
      5. ↑ https://www.bhf.org.uk/informationsupport/heart-matters-magazine/wellbeing/how-to-talk-about-health-problems/active-listening
      6. ↑ https://today.duke.edu/2019/06/how-practice-active-listening
      7. ↑ https://www.psychologytoday.com/us/blog/the-right-balance/201610/are-you-really-listening-or-just-waiting-to-talk
      8. ↑ Stefanie Barthmare, M.Ed., LPC. Psychotherapist. Expert Interview. 21 May 2021.
      9. ↑ https://positivepsychology.com/active-listening/
      1. ↑ https://www.berkeleywellbeing.com/empathic-listening.html
      2. ↑ https://www.mccc.edu/nursing/documents/NRS225TherapeuticCommunications.pdf
      3. ↑ https://www.mdpi.com/2076-0760/6/1/28
      4. ↑ https://learningcenter.unc.edu/tips-and-tools/academic-listening-strategies/
      5. ↑ http://www.forbes.com/sites/womensmedia/2012/11/09/10-steps-to-effective-listening/
      6. ↑ https://hbr.org/2016/07/what-great-listeners-actually-do

      About This Article

      Article Summary X

      If you’re trying to develop listening skills, start by maintaining eye contact and removing distractions, like your cell phone, when you’re with someone. Additionally, pay attention to the person’s body language, which can “tell” you how they feel. For example, a person who's looking down at the floor may be “telling” you they feel shy or embarrassed. If you have something to say, wait for a natural break, rather than interrupting, before you ask a question to show that you’ve heard and are interested in what they’ve said. For information on how to practice active-listening skills and attitudes, scroll down!

      Did this summary help you?
      In other languages
      Thanks to all authors for creating a page that has been read 197,621 times.

      Reader Success Stories

      • P. S.

        Jan 15, 2018

        "Listening is the skill that needs to be acquired, nurtured and practiced, for this is not an skill that we're ..." more
        Rated this article:
      More reader stories Hide reader stories
      Share your story

      Did this article help you?

      Advertisement