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A step-by-step guide to recover unsaved or damaged documents and restore previous versions
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Did you close Microsoft Word without saving your document? You're definitely not alone! Don't panic—Microsoft Word has plenty of built-in options to help you recover documents on your PC or Mac. This wikiHow teaches you how to restore unsaved or damaged Word documents, as well as how to go back to previous revisions. If you can't recover your Word document using these tools, you'll need to use data recovery software or restore from a backup to recover the document.
Things You Should Know
- To recover a damaged or corrupted document, you can use the Open and Repair feature in Word.
- If you save your documents to OneDrive or SharePoint, you can restore them to previous versions.
- If you forgot to save, find the file in /Preferences/AutoRecovery on a Mac or Recover Unsaved Documents on a PC.
Steps
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Open your document in Microsoft Word. You'll find it in the Windows Start menu. This will be a great fix if you accidentally deleted everything on the page! Just open the document in Word if it isn't already.
- If Word crashed before you could save your document, you may see a "Document Recover" panel in the left side menu upon opening the app. If this panel opens, click your unsaved file to open it, and then go to File > Save As to save it now. If this worked for you, there's no need to continue with this method.
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Click the File menu. It's at the top-left corner of Word.Advertisement
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Click Info . It's on the menu on the left side of the window under the section dividing line.
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Click the Manage Document icon. It's in the center panel and looks like a sheet of paper with smaller versions in orange.
- Clicking the text will do nothing. Click the icon to prompt a menu to open.
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Click Recover Unsaved Documents on the menu. This opens the Unsaved Files folder, in which you'll see a list of recently backed-up files that were automatically saved by Word but have not yet been officially saved by you.
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Select the document and click Open . This opens the document in Word.
- If you didn't see your document in the folder, it's possible that you saved it to your Documents or Desktop folder.
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Save your recovered document. So you don't lose the document again, click the Save As button in the gray bar running across the top of the document and save it to a folder you'll remember (such as Documents). If you don't see this option, click File and select Save As .
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Open Microsoft Word. If you can't open your Word document because it's damaged or corrupted, you can usually use the built-in repair tool to recover the document. [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source You'll find Word in your Windows Start menu.
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Click Open . It's in the left panel with an icon of an open folder.
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Click Browse . You'll see this option next to an icon of an open folder under "Recent" and "Other locations" in the panel on the left side of your screen.
- Your file manager will open.
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Navigate to the location of the damaged file. For example, if it's in your Documents folder, navigate to that location.
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Click the file once to select it. Don't double-click it.
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Click the down-arrow next to "Open." A menu will expand.
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Click Open and Repair . It's toward the bottom of the menu. If the file is repairable, Word will repair it now.
- If the document isn't repairable, you can usually extract the text without the formatting and images. To do this, select Recover Text from Any File from the "File Type" drop-down menu at the bottom-right corner and then click Open . At this point, you can either save the file by clicking File > Save As or paste it into a new file.
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Open your document in Microsoft Word. As long as you saved your document to your OneDrive or SharePoint in Microsoft 365, you can return to a previous version of the document. You'll find Microsoft Word in your Windows Start menu.
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Click the File menu. It's at the top-left corner of Word.
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Click Info . It's on the menu on the left side of the window under the section dividing line.
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Click Version History . This lets you see different saved revisions of the document organized by date. The steps to do this are different by version:
- Word 2019 or 2016: Click History on the menu. If you don't see it, it's usually because you have a subscription to Microsoft 365. In this case, click Info in the left panel and then select Version history in the center panel.
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Click the version you want. All versions now appear in the right panel under "Version history." Clicking a version opens it in a separate Word window.
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Click Restore to switch back to the selected version. This will undo any changes you've made since the revision you selected.
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Open Finder . It's the two-toned smiley face icon on the left side of the Dock.
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Click the Go menu. It's in the menu bar that runs along the top of the screen. A menu will expand.
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Click Go to Folder on the menu. It's near the bottom of the menu.
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Enter the path to the AutoRecovery folder. To do this, type or paste the following path into the box (replacing username with the username you use to log into your Mac): /Users/ username /Library/Containers/com.Microsoft/Data/Library/Preferences/AutoRecovery
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Click the Go button. This opens a folder that contains files that were automatically saved by Word. [2] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source Files in this folder begin with the word "AutoRecover."
- You won't see the file here if you selected Don't Save when closing Word. Unfortunately, there's no way to recover a document if you selected that option.
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Double-click the file you want to recover. This should open it in Word.
- If it doesn't open in Word, click the file once, press Return , and then type .doc at the end of the file name. Press Return again to save the new file name and follow any confirmation requests.
- If you are prompted to select an application, click Open With and choose Microsoft Word .
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Press Command to save the file. This opens the Save As dialog window, which allows you to save the document with any file name (and to any location) you wish.
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Select a saving location and click Save . If you don't see a list of folders to save to, click the On My Mac button to browse for a folder on your Mac first. [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
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Open Microsoft Word on your Mac. If you can't open your Word document in Word on your Mac because it's damaged or corrupted, you can usually use the built-in recovery tool to recover the text within. Word is on your Launchpad and/or in the Applications folder.
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Click the Word menu. It's in the menu bar at the top of the screen.
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Click Preferences on the menu. A dialog window will appear.
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Click the General icon under "Authoring and Proofing Tools." It's near the top-left corner.
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Check the box next to "Confirm file format conversation at Open." It's the first option.
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Return to Word and click the File menu. It's near the top-left corner of the screen.
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Click Open on the menu. The option to open a file will appear.
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Select Recover Text from the "Open" menu. It's the menu near the bottom right.
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Select the document and click Open . This opens the text from the document, and hopefully some or all of the original formatting. You may lose some non-text details, but the text should be intact.
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Open Microsoft Word on your Mac. If you accidentally saved changes to your Word document and want to revert to a previous version, you can do so easily in Word 365, 2019, or 2016 for Mac. [4] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source You'll find the program on the Launchpad and/or in the Applications folder.
- This method only works for files saved to your OneDrive or SharePoint in Microsoft 365.
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Open the file you want to revert. To do this, click the File menu, select Open , navigate to and select the file, and then click Open .
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Browse the version history. This will let you view different saved revisions of the document organized by date. The steps to do this are different by version:
- Word 365: Click the name of the document in the title bar of Word (at the top), and then select Browse version history .
- Word 2019 & 2016: Click the File menu and select Browse Version History .
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Click the version you want. The version list appears in a panel on the right side of Word. Clicking a document version opens it in a separate window.
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Click Restore to switch back to the selected version. It's at the top of the document. This will undo any changes you've made since the revision you selected.
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Expert Q&A
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QuestionCan I retrieve a Word document that wasn't saved?Spike Baron is a Network Engineer & Desktop Support Expert based in Los Angeles, California. He is the owner of Spike’s Computer Repair. With over 25 years of working experience in the tech industry, Spike specializes in PC and Mac computer repair, used computer sales, virus removal, data recovery, and hardware and software upgrades. He has worked as an IT Systems expert for numerous companies, including Huntington Health, Blackbox, Honda, and Manufacturers Bank. In his spare time, Spike also builds and restores computers. He has his CompTIA A+ certification for computer service technicians and is a Microsoft Certified Solutions Expert.If it isn't in your recovered files folder and you aren't in a corporate environment, it may be gone for good. If you are in a corporate setting, there's going to be an exchange server somewhere and there will be a copy of your file on that.
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QuestionBy mistake, I deleted the file data, after the delete I saved the file. How can I get the data back?Community AnswerGo to the recycle bin icon on your desktop and right click it. A menu will show up, click on restore.
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QuestionHow do I recover documents deleted from my PC that are permanently deleted and are not in my recycle bin?Community AnswerThis will be difficult, but you will need to look for a recovery program.
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Tips
- You can increase the rate at which AutoRecover saves backups of your Word file by clicking File (or Word on Mac), clicking Options (or Preferences on Mac), clicking Save , and lowering the number next to the "Save AutoRecover information every" text line. [5] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to sourceThanks
- If you deleted your Microsoft Word document, look for it in your PC's Recycle Bin (sometimes called Trash) or Mac's Trash folder. If it's not there, you may be able to restore it from a backup or use a data recovery tool.Thanks
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References
- ↑ https://support.microsoft.com/en-us/office/open-a-document-after-a-file-corruption-error-47df9d48-2165-4411-a699-1786ac734bc3
- ↑ https://support.microsoft.com/en-us/office/recover-files-in-office-for-mac-6c6425b1-6559-4bbf-8f80-4f038402ff02
- ↑ https://support.microsoft.com/en-us/office/save-a-file-in-office-for-mac-421a5172-9bc6-4ef0-b452-c0939bdce786
- ↑ https://support.microsoft.com/en-us/office/view-previous-versions-of-office-files-5c1e076f-a9c9-41b8-8ace-f77b9642e2c2#ID0EBBBAAA=Mac
- ↑ https://support.microsoft.com/en-us/office/change-save-frequency-and-where-word-autorecovery-files-are-stored-ddd81816-39ff-48f4-989e-8bf1db78b2d9
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Reader Success Stories
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"Step 5 saved my behind! I accidentally closed a document I'd been working on for 2 hours and chose "Don't save". I thought it was gone. Thank you for this!"
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"Helped very much! Turned out all my .asd files were in the bin."
