How to Set Up Voicemail Blasts: Your Ultimate Marketing Guide

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Take your business to the next level with a mass voicemail
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Want to reach a lot of customers without spending tons of time on the phone? Doing a voicemail blast is perfect for your business. With this handy service, you can reach dozens (if not hundreds) of people at the same time with the exact same pre-recorded message. Ready to try it out? Let’s get started!

Things You Should Know

  • Sign up for a voicemail blast service to get started. CallFire, SendHub, and Twilio are popular services.
  • Enter in your list of customer phone numbers or contacts.
  • Record your voicemail within the program, or use a text-to-speech option by typing your message into the program.
  • Send your voicemail blast out to every customer on the list at the same time.
Section 1 of 5:

Setting up a Blast Voicemail

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    There are a handful of voicemail blast services to choose from, and many of them are very similar. Search for a voicemail blast service that meets your needs, then sign up online.
    • Be sure to choose a voicemail blast service with a good reputation and great customer service. Check out our list of voicemail blast services to pick one for yourself.
    • Most voicemail blast services charge a monthly fee of around $2.99. However, this can vary based on how often you use the service and how many customers you’re trying to reach.
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    Use numbers of customers or potential clients that you already have. Copy and paste the phone numbers into your voicemail blast service of choice to get started. [1]
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    For most voicemail blast services, you can record your own voice message or use a text-to-speech program. [2] Keep your voicemail short and snappy to make sure people listen to the whole thing.
    • Speak clearly so that your customers can understand your message.
    • If you’re using text-to-speech, you’ll typically type out your message into the voicemail blast service that you’re using.
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    The hard part is over—it’s time to do your blast voicemail! Either send the voicemail out immediately or schedule it for a later date. All of the phone numbers on your list will receive a call at the same time. [3]
    • You can also choose whether you’d like to send the voicemail out to every customer on the list or just a select few.
    • If your voicemail blast message requires a response, you can monitor responses from your customers with your voicemail blast service.
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Section 2 of 5:

How does blast voicemail work?

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    If a customer answers their phone, the voicemail blast service will wait for a pause after the call is answered before launching into your pre-recorded message. If the customer doesn’t answer their phone, your pre-recorded message will be left as a voicemail. [4]
Section 3 of 5:

Benefits of Blast Voicemail

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    Gone are the days of paying someone to call every customer individually. Now, when you want to let someone know they’re overdue on a bill or that there’s a sale coming up, you can spend a few minutes recording your message and hitting send. It saves you and your business a ton of time as well as money. [5]
    • Voicemail blasts can be used to send emergency messages, seek opinions and feedback, create surveys, and much more!
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    Many voicemail blast services give you the option to look at metrics after your voicemail blast. They might track things like how many customers listened to the entire message or how many of them actually picked up the phone. You can use this data to adjust your marketing strategy in further voicemail blast campaigns. [6]
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Section 4 of 5:

Voicemail Blast Services

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    Twilio is one of the most popular blast voicemail providers out there. With Twilio, you can send voicemails or text messages to customers using their application programming interface (API) platform.
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    Have a large audience that you’d like to reach? CallFire is ideal for you. Their cloud-based service lets you send voicemails and text messages to a large audience of customers.
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    SendHub is a great way to send out pre-recorded voicemails. Plus, their metrics tracking makes it easy to gather data on your digital marketing services.
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    With CallLoop , you can schedule voicemails easily to reach your customers at the right time. CallLoop also offers ringless voicemail to help you deliver voicemails without irritating your customer base.
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    VoiceShot is a cloud-based system. You can send your own pre-recorded messages and track your metrics through their online platform.
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    HelloFax is an online faxing service. Through HelloFax, you can either send out traditional voicemails or fax them to people using your own pre-recorded message.
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Section 5 of 5:

Ringless Voicemail

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    Ringless voicemail is a form of voicemail blasting that avoids a ringing phone. Like its name suggests, a ringless voicemail bypasses the ringer of a customer’s phone and drops a voicemail right into their inbox. That way, they can listen to your voicemail whenever they want without interrupting their busy schedule. [7]
    • Ringless voicemail is an option that’s offered on many voicemail blast service sites.
    • As of 2023, ringless voicemail is currently legal. However, the legality of it has been questioned several times, so keep that in mind if you choose to use this service.


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      Thanks for reading our article! If you’d like to learn more about voicemail, check out our in-depth interview with Lynda Jean .

      References

      1. ↑ https://wiki.freepbx.org/display/FPG/Voicemail+Blasting+User+Guide
      2. ↑ https://wiki.freepbx.org/display/FPG/Voicemail+Blasting+User+Guide
      3. ↑ https://wiki.freepbx.org/display/FPG/Voicemail+Blasting+User+Guide
      4. ↑ https://www.intelliverse.com/blog/importance-of-call-voicemail-and-text-blast-service-for-business-growth/
      5. ↑ https://www.intelliverse.com/blog/importance-of-call-voicemail-and-text-blast-service-for-business-growth/
      6. ↑ https://www.intelliverse.com/blog/importance-of-call-voicemail-and-text-blast-service-for-business-growth/
      7. ↑ https://www.strongautomotive.com/ringless-voicemail-marketing-guide/

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