The Fastest and Easiest Ways to Transfer Files Between Laptops

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Simple laptops-to-laptops data transfer with and without Wi-Fi
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Moving your data from one laptop to another doesn't have to be a huge headache - there are several methods for quickly transferring digital data. The number and size of the files you want to be moved, the types of laptops you are transferring between, and your own technical confidence will help determine which method is the best fit for you. Read on for some tips from Cybersecurity Expert Stan Kats.

Easily Transfer Files Between Laptops

The most stable and safe way to transfer files between laptops is using a cloud service, like OneDrive and Google Drive. Simply back up the files you want to transfer using the original laptop, then download and sync your new laptop. You can also use wired methods like using Firewire, or an external storage device.

Method 1
Method 1 of 7:

Using the Cloud

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  1. Companies like Dropbox, Google Drive and many others offer cloud storage for your most important files and can also act as an effective file transfer method between laptops. You'll need an account with one of these providers (initial membership and some storage space are typically free). [1]
    • The limitations to this method will be storage space, upload time, and potential cost - however if you need to move smaller files on a more frequently basis this may be a great solution for you.
    • According to Kats, using OneDrive is a preferred method if you already have a Microsoft 360 account since it integrates seamlessly with the subscription service. [2]
    • Another great thing about these services is that you can use them on any platform including Mac, Windows, Linux, and Chromebook.
  2. Depending on the service this may be as simple as dragging and dropping the files to your open internet browser or could involve a more formal file upload procedure. Wait while the cloud service uploads your files in full.
    • Most of these cloud services have a desktop app that you can configure to keep a current backup of specific folders on your computer.
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  3. Download the files you want to this laptop and the transfer is complete!
    • Cloud services also provide extra security through consistent file backup and the possibility of collaborative file editing, so getting to know cloud storage may be a smart move for you regardless!
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Method 2
Method 2 of 7:

Using an External Storage Device

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  1. External hard drives and other USB flash drives are sometimes formatted to work with one operating system (OSX or Windows) only. Depending on the computers you're transferring between you may need to reformat to a more universal formatting option (FAT32) before attempting the transfer. Using a storage device is one of the slowest methods for file transfer but may be the simplest to execute if you're feeling intimidated by the more technical methods.
    • If the storage device is recognized and the files are accessible on both computers, you can proceed.
    • If reformatting is necessary you can find more information at Format FAT32
    • The limitation of this method is typically speed, as numerous large files will take a significant amount of time to transfer in this fashion.
  2. Check that you have enough space on the storage device to house all the files you'd like to transfer before beginning. Your best bet is to know in advance how much space you will need and to plan accordingly.
  3. Copying your files to the storage device will be like other file management on your laptop - simply select and copy the files you need, paste them into your external storage drive, and wait while they are fully transferred to the storage device.
    • Files can replicate inaccurately, causing the new files to become corrupted. In this case, the file will be lost if you try dragging and dropping it to a new location. Avoid this trouble by copying the files instead of moving them. If they become corrupted, you can return to your original computer to try the copy again.
  4. Make sure to disconnect properly to avoid damaging the files, then drag and drop to the new laptop's desktop or another more appropriate location.
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Method 3
Method 3 of 7:

Connecting with Firewire

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  1. Both laptops will require a firewire input and you will need an appropriate firewire cord to connect them.
    • This method makes the most sense if you are transferring between either two Macs or two PCs. If you are transferring between operating systems, look into a different method.
  2. Firewire plugs take a few different forms - double-check you have the right cord and appropriate adaptors to fit both laptops before beginning.
  3. Use the new laptop (the one you want files transferred to) to find and access the original laptop (the one with the files). Once connected it should appear on the desktop or else where external drives normally appear.
    • If you purchased a file transfer software that came with a cable, you need to connect the laptops, and then open the software on both laptops to continue.
  4. Now that your laptops are directly connected you can shift files as needed, similar to any other file management on your computer.
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Method 4
Method 4 of 7:

Using AirDrop (Mac)

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  1. You can find the icon for AirDrop in the menu bar on Mac.
    • AirDrop only works on Apple devices, like Macs and iPhones. If you are trying to transfer files from Mac to Windows, this method won't work.
    • When you turn on AirDrop, select Contacts Only or Everyone so you can transfer images between the devices.
    • If you have a lot of files to share, this is not the most practical method. Instead, use an external storage device, like a USB flash drive or external hard drive.
  2. To do this, open Finder and click AirDrop from the sidebar.
  3. You can navigate to the files you want to share using another Finder window.
  4. If your phone doesn't appear, you may need to start AirDrop again, especially if it's been more than 10 minutes. [3]
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Method 5
Method 5 of 7:

Using Quick Share (Windows)

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  1. You need a 64-bit version of Windows 10 and up to use this software. Quick Share has replaced Nearby Sharing as the default sharing software. [4]
    • If you don't have Quick Share on your laptops, go to this link to download the Android software . This is not the same as downloading the Samsung version of Quick Share, which is available through the Microsoft Store; that version will only work with Quick Share on Samsung phones and tablets.
    • Make sure Bluetooth and Wi-Fi are on for both your laptops and that they are both connected to the same network.
    • Make sure both devices are within 16 feet or 5 meters of each other.
  2. Find the folder or the file that you want to share, then share them using "Select" or by dropping them in the Quick Share dotted section.
  3. You should see the name of your new laptop here. If not, make sure Quick Share is enabled on your laptops. You might need to redo the sharing process (Selecting "Who can share with you") if it's been more than 10 minutes.
  4. #* You can view or edit the shared file by selecting Open . [5]
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Method 6
Method 6 of 7:

Using FTP

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  1. An FTP (File Transfer Protocol) is another handy way to transfer files between machines using only the internet. First, you'll work with the server computer - the one that has the files you want to transfer - in order to make it accessible. FTP is generally best if you feel you need recurring access between your two laptops.
    • On a Mac, go to System Settings->Sharing->Services and check "FTP Access". Next, click "Start" and wait for the change to apply. Note that this path may be slightly different in different versions of OSX.
    • In Windows, go to Control Panel->Programs->Programs and Features->Turn Windows features on or off. Next, click the plus symbol next to "Internet Information Services" (IIS), then put a check next to "FTP Server." Click "OK".
  2. This is software that allows you to easily access FTP servers with only the server address or IP address. Popular ones include FileZilla, WinSCP, Cyberduck, and WebDrive. [6]
  3. Now all you need to do is log in to the FTP server from the client computer and access your files for fast and secure transfer.
    • On a Mac, go to Finder->Go->Connect to Server. You will be prompted for the server or IP address of the server computer. Enter it and click "Connect".
    • In Windows, open your internet browser and type the server computer's IP address into the address bar directly. Go to File->Login As. Enter the username and password to log in.
    • If you're having trouble finding your server computer's IP address, consult Find Your IP Address on a Mac or Find the IP Address of Your PC .
    • For more details on the FTP method of transferring files, check out Set up an FTP Between Two Computers .
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Method 7
Method 7 of 7:

Using an SMB Transfer

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  1. Ensure both computers are on same network . A Server Message Block (SMB) is a protocol (set of rules) for transferring files between computers over the internet. The laptops can be either PCs or Macs (or a combination) for this method to work. This is the easiest and fastest method for large-scale file transfer between laptops.
    • Use only a secure connection - don't try this over a public network.
    • Make sure to password-protect your user profiles on both computers for extra security.
    • Your server laptop is the one with the files, the client laptop is the one you want to transfer the files to.
  2. The server computer is the one currently holding the files you want to transfer. You'll need to change the network settings by designating a workgroup name. This workgroup will act like a conference room where your two computers will meet. The name for the workgroup can be anything you decide.
    • In Windows OS, choose a workgroup name through "computer domain and workgroup settings". Applying this change will trigger a restart for your PC.
    • On a Mac, choose a workgroup name through System Preferences->Network->Advanced->WINS. Choose your workgroup name and apply the changes.
    • In either case, make a mental note of the "name" of the server computer.
  3. Go through the same network workgroup setup process on your client computer. Make sure to use the exact same workgroup name as you did with your server computer.
  4. Now it's time to begin moving your files. Look for the "name" of the server laptop and click on it to access all shared folders from that laptop.
    • In Windows, open your "Network" application. All computers in the shared network workgroup should appear within a few seconds, including the server laptop you just set up.
    • On a Mac, all computers in the shared network workgroup will appear in your Finder window.
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Expert Q&A

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  • Question
    How do I transfer files from Windows to Mac?
    Stan Kats
    Professional Technologist
    Stan Kats is a Professional Technologist and the COO and Chief Technologist for The STG IT Consulting Group in West Hollywood, California. Stan provides comprehensive technology solutions to businesses through managed IT services, and for individuals through his consumer service business, Stan's Tech Garage. Stan holds a BA in International Relations from The University of Southern California. He began his career working in the Fortune 500 IT world. Stan founded his companies to offer an enterprise-level of expertise for small businesses and individuals.
    Stan Kats
    Professional Technologist
    Expert Answer
    Use the built-in networking features between Windows and Mac OS. Enabling those allows you to share files directly—you just create a shared folder and grant access to the other machine, so it can pull files across.
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    Not Helpful 77 Helpful 79
  • Question
    What is the fastest way to transfer files between computers?
    Stan Kats
    Professional Technologist
    Stan Kats is a Professional Technologist and the COO and Chief Technologist for The STG IT Consulting Group in West Hollywood, California. Stan provides comprehensive technology solutions to businesses through managed IT services, and for individuals through his consumer service business, Stan's Tech Garage. Stan holds a BA in International Relations from The University of Southern California. He began his career working in the Fortune 500 IT world. Stan founded his companies to offer an enterprise-level of expertise for small businesses and individuals.
    Stan Kats
    Professional Technologist
    Expert Answer
    Try using a cloud service, like Google Drive, Microsoft OneDrive, or Dropbox. In fact, Microsoft OneDrive syncs directly with your Office 365 subscription, which is handy.
    Thanks! We're glad this was helpful.
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  • Question
    What is a fire wire cable?
    Community Answer
    It is a data cable similar to a USB. It is a fast, data-transmitting cable designed by Apple; however, it's outdated.
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      References

      1. ↑ http://www.theverge.com/2012/4/24/2954960/google-drive-dropbox-skydrive-sugarsync-cloud-storage-competition
      2. ↑ Stan Kats. Cybersecurity Expert. Expert Interview. 16 July 2021.
      3. ↑ https://support.apple.com/guide/mac-help/use-airdrop-to-send-items-to-nearby-devices-mh35868/mac
      4. ↑ https://blog.google/products/android/ces-2024-android-updates/
      5. ↑ https://support.google.com/android/answer/13801258?hl=en&ref_topic=7651297#zippy=%2Cset-up-quick-share-app-for-windows
      6. ↑ https://lifehacker.com/five-best-ftp-clients-5039956

      About This Article

      Article Summary X

      1. Find a USB drive that works for both systems.
      2. Plug the drive into the host computer.
      3. Move files to the drive.
      4. Eject the drive.
      5. Insert the drive into the other computer.
      6. Copy files from the drive to the computer.

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