How to Print a Word Document

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This wikiHow teaches you how to print a document from Word, Microsoft's flagship word-processing app.

Quick Guide: How to Print from Microsoft Word

  1. Click the File menu and select Print .
  2. Select your printer.
  3. Choose which pages to print and the number of copies.
  4. Click Print .

Steps

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  1. To do so, click on the blue app with a white document icon and bold " W ," then click on File in the menu bar at the upper-left of the screen. Click on Open... to open an existing document or New... to create a new one. [1]
    • When you are ready to print, open the Print dialog box.
  2. It's in the menu bar at the upper-left of the screen or a tab at the upper-left of the window. [2]
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  3. The Print dialog box will open. [3]
  4. Use the selections in the dialog box to select: [4]
    • Your default printer is displayed. Click on its name to select another printer from the drop-down menu.
    • The number of copies to print. The default is 1; increase the quantity to print more copies.
    • Which pages to print. The default is to print all the pages in the document, but you can choose to print the currently-displayed page, a highlighted selection, specific pages in the document, odd-numbered pages only, or even-numbered pages only.
    • The size of paper to print on.
    • The number of pages to print per sheet.
    • Orientation of the paper. Select either Portrait (paper length vertical, width horizontal) or Landscape (paper width vertical, length horizontal).
    • Margins. You can adjust the top, bottom, left, and right margins with the labeled up and down arrows or by typing numbers in the boxes.
  5. The button label will vary based on the version of Word you're using. Your document will print to the printer you selected. [5]
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Community Q&A

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  • Question
    When I command the printer to print a word document I get a dialog box that directs me to a fax, what should I do?
    Community Answer
    Select your physical printer from the section "Destination Printer." If your printer is not listed there, it's likely not installed correctly.
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    Not Helpful 15 Helpful 15
  • Question
    How do I use OneNote?
    Community Answer
    OneNote is basically your own personal notebook. It is very similar to Word, except you do not have to create text boxes and can begin typing wherever you want. Click a spot anywhere on the page to begin typing. You can also draw with different pens, and use an eraser.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
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    Not Helpful 11 Helpful 13
  • Question
    How can I print preview steps?
    Community Answer
    Go onto the corner of your screen. Click the button that has the drop-downs. Click that, and hit print. This should print the steps.
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    Thank you for your feedback.
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      Tips

      • If you're having trouble connecting to a printer and you're at work, don't bother trying to troubleshoot it yourself. Just reach out to your IT team. There are all kinds of weird permissions with printers at businesses.
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      Tips from our Readers

      The advice in this section is based on the lived experiences of wikiHow readers like you. If you have a helpful tip you’d like to share on wikiHow, please submit it in the field below.
      • Pro tip: print in draft mode. It’s a little bit faster and I’ve heard that it uses less ink, which is probably ideal if you’re paying to print somewhere other than your home.
      • If you're having trouble just go to your local office supply store. They'll usually print stuff for you at a really cheap price.
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      References

      1. ↑ https://edu.gcfglobal.org/en/word/creating-and-opening-documents/1/
      2. ↑ https://support.microsoft.com/en-gb/office/print-a-document-in-word-591022c4-53e3-4242-95b5-58ca393ba0ee
      3. ↑ https://edu.gcfglobal.org/en/word/printing-documents/1/
      4. ↑ https://edu.gcfglobal.org/en/word/printing-documents/1/
      5. ↑ https://support.microsoft.com/en-gb/office/print-a-document-in-word-591022c4-53e3-4242-95b5-58ca393ba0ee

      About This Article

      Article Summary X

      1. Open or create a Microsoft Word document.
      2. Click on File .
      3. Click on Print... .
      4. Select printing options.
      5. Click on Print or OK .

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