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Microsoft’s Outlook email program effectively stores calendar appointments, contacts, emails and other useful data. If you want to use this data in another program, you will need to export it from Outlook 2010 and save it in a file, such as a spreadsheet. You can then import it into another program.

Quick Steps

  1. Open Outlook 2010 and click Options .
  2. Click Advanced and select Export .
  3. Click the drop-down menu and select a file type.
  4. Select the folders you want to export.
  5. Name the file and click Next .
  6. Click Finish .
Part 1
Part 1 of 4:

Accessing Your Contacts

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  1. Wait for all your data to load.
  2. Select “Options” in the dropdown menu.
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  3. Click on the Export button. Your Export Wizard should open.
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Part 2
Part 2 of 4:

Choosing Your File Format

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  1. Click on the “Next” button.
  2. There should be several options of file formats you can use.
    • Use the Comma Separated Values (.csv) option if you are using Outlook 2010 on a Windows computer, and you want to import it to an unrelated program. A CSV file is similar to a spreadsheet, but it does not contain headers like it would in Excel. [1]
    • Use the Excel spreadsheet option (.xls), if you want to gain access to the file for a backup or spreadsheet function.
    • Choose a Mac Data file (.olm) if you want to use the data in other Apple programs.
    • Use the Outlook Data File (.pst), if you want to import the data into another Outlook program.
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Part 3
Part 3 of 4:

Exporting Contacts From Outlook

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  1. In this case, you would select the “Contacts” folder and deselect “Mail,” “Tasks,” “Calendar” and “Notes.”
  2. If you have multiple Contacts folders, you may have to choose the folder before completing the export.
    • If you have the data you need saved in more than 1 folder, you will need to export each folder 1 at a time.
  3. A dialog box for saving the file will pop up.
  4. Under the “Save exported file as” box, use the browser to choose a folder in your computer. [2]
  5. Click “Ok.”
  6. Select “Finish.” Your file will be saved to your computer.
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Part 4
Part 4 of 4:

For shared contacts

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  1. Follow the steps outlined above, but select the sub-folder you just created (select Contacts, then the sub-folder, which is also called Contacts or Contacts1, etc. )
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Community Q&A

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  • Question
    Can I transfer my contacts from Outlook 2010 to a flash drive?
    christoper halomoan
    Community Answer
    Yes, just change location before export contacts or after finish export contacts, copy the file and paste it to the flash drive.
  • Question
    How do I import contacts into Outlook?
    Kevin Nelson
    Community Answer
    Just about the same way: Open Outlook and click File. Click Options, Advanced, and Export. The list will show an option to "Import from another program or file," select that and click Next. Choose the file type or program that you will import from (the file you will you should already have been created; if the location and file do not fill in, use the Browse button to find it). Choose how you want the process to handle duplicates and click Next. Select the destination folder, in this case Contacts; then click Next and Finish.
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      Tips

      • Save these exported Outlook files to a backup drive. It is a good idea to back up your contacts and other important data every few weeks, in case of computer malfunctions.
      • If you are unsure what file format will be best for importing your contacts to another program, try several file types, such as an Outlook Data File and CSV. You can delete the unused file types later.
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      Things You'll Need

      • Backup drive

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