Different Ways to Thank Someone for Contacting You

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Examples of how to express gratitude for thoughts or advice in professional and personal situations
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Your boss, coworker, friend, or even family member has sent you a note to check up on you. One way you can respond is by saying, “Thank you for reaching out to me,” but that can be a bit generic, don’t you think? Thankfully, there are plenty of other ways you can express the same sentiment, both professionally and personally! We’ve compiled a list of alternative replies to relay your gratitude, whether they’re checking in on a work assignment or seeing how you’re feeling after losing a loved one. Pick the response that works best for you and your situation, then fill in the blanks.

Things You Should Know

  • Stick to a formal response with heightened or professional language if you’re contacting an employer or potential employer, but don't be afraid to show warmth or personality.
  • Add some sentimentality to a personal response to show a friend or family member how much you appreciate them.
  • Thank them with an alternative reply that hints at what they’re contacting you about.
Section 1 of 3:

Professional Alternatives to “Thank You for Reaching Out to Me”

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  1. “Thank you for letting me know about…”
  2. 2
    “Thanks for notifying me about…”
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  3. 3
    “Thanks for contacting me about…”
  4. 4
    “Thank you for getting in touch with me about…”
  5. 5
    “I really appreciate you taking the time to let me know about…”
  6. 6
    “I’m so grateful that you took the time to contact me about…”
  7. 7
    “I want to express my gratitude for you sharing your thoughts about…”
  8. 8
    “Thanks for taking the time to provide such insightful/helpful feedback on…”
  9. 9
    “Thank you for taking the time and effort to share your thoughts about…”
  10. 10
    “It was so nice to open my email and see such positive feedback about…”
  11. 11
    “Your feedback/input/advice is very helpful and means a lot to me. Thank you for taking the time to send it along.”
  12. 12
    “I sincerely appreciate you contacting me about…”
  13. 13
    “I really appreciate that you think my experience is a great fit for…”
  14. 14
    “Thank you for thinking of me as a potential candidate for…”
  15. 15
    “I really appreciate that you think my insight and experience will be helpful for…”
  16. 16
    “I am so happy to hear that you think my experience might be a great fit for…”
  17. 17
    “I appreciate being contacted about…”
  18. 18
    “Thank you for the invitation to…”
  19. 19
    “Thank you for expressing an interest in…”
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Section 2 of 3:

Personal Alternatives to “Thank You for Reaching Out to Me”

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  2. 2
    “It means everything to me that you took the time to check in on me. Thank you.”
  3. 3
    “I can’t tell you how uplifting it was to hear from you.”
  4. 4
    “Thank you for continuing to be such a strong source of support. I really appreciate it.”
  5. 5
    “Thank you for being part of such a beautiful outpouring of support.”
  6. 6
    “Your note was really thoughtful. I sincerely appreciate you taking the time to send it.”
  7. 7
    “Thank you for asking about how we’re doing.”
  8. 8
    “I really appreciate that you thought of us during this time.”
  9. 9
    “Thank you for the note. I sincerely appreciate your thoughtfulness.”
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Section 3 of 3:

What does “Thank you for reaching out to me” mean?

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  1. This phrase expresses a thankful appreciation after someone contacts or cordially reaches out to someone else. [1] It’s most widely seen at the beginning of an email reply within a professional setting but can also be used in response to condolences.
    • The phrase has a slightly formal tone, which is why it works so well in business settings, but it can be toned down in more personal contexts. For example: [2]
      • Formal: “Thank you for reaching out to me about this opportunity. I appreciate the information and will take it under consideration.”
      • Informal: “Thanks for reaching out to me with such sympathy and kindness. I couldn’t ask for a better neighbor!”
    • Ultimately, use your best judgment in professional contexts. Unless you're talking about a contract or something deadly serious, it's okay to stand out a bit. An exclamation point works fine here as long as you don't overdo it.

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      References

      1. ↑ https://iso.mit.edu/idioms/reach-out/
      2. ↑ https://positivepsychology.com/gratitude-messages-letters-lists/

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