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Learn how to create label sheets in Microsoft Word for printing
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This wikiHow teaches you how to set up and print a template for a single label or multiple labels in Microsoft Word.
Things You Should Know
- You can print a single label or an entire sheet of labels.
- Microsoft Word has premade label templates for most brands and styles of labels.
- You can use a pre-made mailing list to create labels for printing.
Steps
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Obtain the labels you need. Labels come in different sizes and for different purposes, for everything from regular, no. 10 envelopes to legal-sized mailings and CD covers. Get the labels that are best-suited for your project.
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Create a new Microsoft Word document. Double-click the blue app that contains or is shaped like a " W ", then double-click Blank Document " in the upper-left part of the opening window.Advertisement
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Click the Mailings tab. It's at the top of the window.
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Click Labels under the "Create" menu. It's at the far-left of the toolbar.
- If prompted, click OK to grant Word access to your contacts.
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Add text to the label. Do so by typing a recipient's address, name badge text, CD label, etc., in the Delivery Address field or by clicking the address book icon to the right of the field, selecting a recipient and clicking Insert .
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Click Font… . This dialog box allows you to customize the look of the labels by selecting a font, text size, text color, and style.
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Customize the label text and click OK .
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Click Options… . It's a button in the Label section of the dialog box.
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Click the radio button next to your printer type.
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Click the "Label products" drop-down menu.
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Select your label manufacturer.
- If your manufacturer isn't listed, examine the label packaging for the label dimensions and the number per sheet. With this information, you can select an equivalent product.
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Click the "Product number" drop down.
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Click the product number for your label. It should be clearly marked on the packaging.
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Click OK .
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Select the number of labels you're printing.
- Click Full page of the same label to print a full sheet of the label
- Click Single label and then identify the row and the column on the label sheet where you'd like the label to be printed.
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Insert the blank label sheet into your printer. Make sure you have them aligned correctly for your printer.
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Click Print… .
- Make sure the print preview of the labels looks the way you want it to.
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Click Print . Your label(s) will print.
- Click File in the menu bar and Save if you want to save this label template for future use.
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Obtain the labels you need. Labels come in different sizes and for different purposes, for everything from regular, no. 10 envelopes to legal-sized mailings. Get the labels that are best-suited for your project.
-
Prepare your mailing list. Word can pull names and addresses from an Excel spreadsheet, an Access database, your Outlook contacts, or on Mac, your Apple contacts or a FileMaker Pro database. You can also type a new mailing list during the merge, if you prefer.
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Create a new Microsoft Word document. Double-click the blue app that contains or is shaped like a " W ", then double-click Blank Document " in the upper-left part of the opening window.
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Click the Mailings tab. It's at the top of the window.
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Click Start Mail Merge and Labels… . It's at the far-left of the toolbar.
- If prompted, click OK to grant Word access to your contacts.
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Click the radio button next to your printer type.
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Click the "Label products" drop-down menu.
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Select your label manufacturer.
- If your manufacturer isn't listed, examine the label packaging for the label dimensions and the number per sheet. With this information, you can select an equivalent product.
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Click the "Product number" drop down.
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Click the product number for your label. It should be clearly marked on the packaging.
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Click OK .
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Click Select Recipients… . It's at the left of the toolbar.
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Select your mailing list. Click on the source of the addresses you want to put on the labels.
- If you want to create a new list at this point, click Create a new List… .
- If you don't want to create labels for your entire mailing list, click Edit Recipient List and select the recipients you want to include.
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Click Address Block .
- On Mac, click a line near the top of the first label, and click Insert Merge Field , then select a field you want to include, such as "First_Name." Repeat this process for each field you want to include, adding the appropriate spacing and address formatting.
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Select the elements you want to include on the labels. These include name format, business, name, etc.
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Click OK .
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Click Update Labels . It's an icon in the toolbar with a green "refresh" symbol.
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Click Preview Results in the toolbar. Make sure the labels look the way you want them to.
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Insert the blank label sheets into your printer. Make sure you have them aligned correctly for your printer.
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Click Finish & Merge and Print Documents… . It's at the far right of the toolbar.
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Click Print . Your label(s) will print.
- Click File in the menu bar and Save if you want to save this label template for future use.
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Community Q&A
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QuestionWhen I type a sheet of labels, sometimes a second blank page appears. How do I remove the second page?Community AnswerGo to the bottom of the first page, and hit the 'delete' key - it should go away.
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QuestionHow do I print labels that are all different addresses?Community AnswerUse a mail merge. Add all of the different addresses, then print each one.
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QuestionHow do I make a full page of address labels?Community AnswerThere should be an option called "mail merge." You need a mailing list and your document; the list can be a spreadsheet, an Outlook directory etc.
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About This Article
Article Summary
X
1. Create a new Word document.
2. Click Mailings
.
3. Click Labels
.
4. Add the label text.
5. Customize the printing layout.
6. Choose your label manufacturer.
7. Click OK
.
8. Click Print
.
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Thanks to all authors for creating a page that has been read 721,455 times.
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