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Microsoft Word's Quick Parts allows you to store pieces of content that you can reuse in any document you open in Word. If you'd like to save a chunk of text and/or images that you can easily insert into any document, such as a disclaimer, privacy notice, or blurb, just add it to your AutoText Gallery. This wikiHow teaches you how to add content to your AutoText Gallery, as well as how to insert it into other documents.
Steps
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Highlight the content that you want to make an AutoText entry. This can be text-only or text and photos.
- If you're using Microsoft Word 2010 or earlier, you'll need to add the AutoText Gallery to the Quick Access Toolbar. Here's how:
- Click the Office button in the upper left corner of the Word window and select Word Options .
- Click Customize .
- Select All Commands in the left dropdown selection box.
- Scroll down to the "AutoText entry" and double-click to move it to the right pane.
- Click OK to close the options window.
- If you're using Microsoft Word 2010 or earlier, you'll need to add the AutoText Gallery to the Quick Access Toolbar. Here's how:
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Click the Insert tab. It's at the top of Word.Advertisement
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Click the Quick Parts menu. It's in the toolbar that runs along the top of the screen. A menu will expand.
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Click the AutoText menu. This opens your AutoText Gallery, which is where you'll find your AutoText in the future. [1] X Research source
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Click Save Selection to AutoText Gallery . It's at the bottom of the list. This opens a form.
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Fill out your AutoText preferences and click OK . You can give the AutoText snippet a name, description, and other information to make it easy to identify when inserting text. This saves the selected snippet to your AutoText Gallery for later use.
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Open the document in which you want to insert AutoText. It can be any document; not just the one you used to create the AutoText.
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Click the location where you want to insert AutoText. This places the cursor at the location.
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Click the Insert tab. It's at the top of Word.
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Click Quick Parts . It's in the toolbar that runs along the top of the screen. A menu will expand.
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Select AutoText on the menu. This opens the AutoText Gallery.
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Click the AutoText you'd like to insert. This inserts the AutoText selection where you placed the cursor.
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Community Q&A
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QuestionHow do I remove an autotext?Community AnswerClick the Insert tab of the ribbon. Click the Quick Parts tool in the Text group. Choose Building Blocks Organizer. Select the name of your autotext entry from the name list. Click on the Delete button, and your entry vanishes after you confirm you want to delete it.
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Tips
- Use the Auto-Complete function if you would rather have Microsoft Word automatically finish text as you begin typing.Thanks
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References
About This Article
Article Summary
X
1. Highlight some text and/or photos.
2. Click the Insert
tab.
3. Click Quick Parts
.
4. Click AutoText
.
5. Click Save Selection to AutoText Gallery
.
6. Fill out the form and click OK
.
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Thanks to all authors for creating a page that has been read 119,243 times.
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