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A beginner's guide to sending an entire folder by email
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- Using Windows |
- Using Mac |
- Using Google Drive |
- Video |
- Expert Q&A |
- Tips |
- Warnings
Most email providers don't allow you to attach a normal folder, but there's an easy workaround. Compressing (zipping) the folder will turn it into a single file and shrink it to avoid maximum attachment size limits. If you don't want to use zipping, you can use Google Drive to share a folder in Gmail. Here's how to add a folder as an attachment using your Windows or Mac computer.
Steps
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Right-click the folder you want to send. Before you can add a folder as an email attachment, you'll need to zip (compress) the file. This allows the files to be condensed into a single unit that the recipient can later unzip.
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Hover over Send to . This is in the pop-up menu.Advertisement
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Click Compressed (zipped) folder . A new zipped folder will be created in the same location as the original. [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
- If desired, right-click the file again and click Rename to give it a new name.
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Attach the file to your email. If you don't already have your inbox open in a web browser, do so now. Start a new email.
- On most email interfaces, you can click the paperclip icon to add an attachment. Select the file from the pop-up window.
- Some providers allow drag-and-drop . In this case, drag the compressed file from your computer and drop it into the email's body field.
- When you're finished, send the email. The recipient should be able to unzip the file by downloading to their device and double-clicking it.
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Control-click the folder you want to send. You'll need to zip (compress) the file to add it as an email attachment. The recipient will be able to unzip it on their device later.
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Click Compress . This is in the pop-up menu.
- A new zipped folder will be created in the same location as the original. [2] X Research source
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Attach the file to your email. If you don't already have your inbox open in a web browser, do so now. Start a new email.
- On most email interfaces, you can click the paperclip icon to add an attachment. Select the file from the pop-up window.
- Some providers allow drag-and-drop. In this case, drag the compressed file from your computer and drop it into the email's body field.
- When you're finished, send the email. The recipient should be able to unzip the file by downloading to their device and double-clicking it.
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Go to https://drive.google.com/ in a web browser. If you aren't already logged into your Google account , do so now.
- You can use Google Drive to share folders with other users.
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Upload your folder to Google Drive. On the home page, click + New in the top-right corner and select Folder upload . Double-click your folder to upload it. [3] X Research source
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Click My Drive . This is in the left panel. You should see your newly uploaded folder in this section.
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Click â‹® next to your folder. A pop-up menu will open.
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Hover over Share and select Share again.
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Add the recipient. Use the field to enter the recipient's name, and then assign them as a Viewer, Commenter, or Editor.
- Make sure the Notify people box is checked. This will send an email to the recipient.
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Click Send . Your folder will be shared with the recipient.
- If you need to remove sharing permissions at any time, open the Share settings and click the X by their email.
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Expert Q&A
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QuestionHow do I share a folder?Luigi Oppido is the Owner and Operator of Pleasure Point Computers in Santa Cruz, California. Luigi has over 25 years of experience in general computer repair, data recovery, virus removal, and upgrades. He is also the host of the Computer Man Show! broadcasted on KSQD covering central California for over two years.Upload it to a server like Google Drive, Dropbox, or your own personal server. Then, email the person the link. That way, you can see if they make any changes to it, and you can revoke access if you need to.
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QuestionHow do I rename a folder?Community AnswerRight-click on the folder. A dialogue box will appear. Click on "rename." Type the name you want.
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Tips
- Note that there are multiple compressed file extensions. The most common ones are .zip, .rar, and .tar.gz. "Zip" files are by far the most common. Different software may be required to handle different extensions.Thanks
- Compression works by eliminating redundant data, replacing it with shorter instructions to restore it later. Many common file types such as JPEG or MP3 have already been compressed, and won't get much smaller (if at all) with a second compression.Thanks
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Warnings
- If you add encrypted files to a compressed folder, they may be unencrypted when extracted. If you need to protect sensitive information, do not compress encrypted files.Thanks
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References
About This Article
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Reader Success Stories
- "Was trying to send a 50mg file. Max on Gmail is 25mg. This worked!! Thanks."
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"Was trying to send a 50mg file. Max on Gmail is 25mg. This worked!! Thanks."
"I learned to attach a zip folder to an e-mail. Thanks."
"Really clear and concise info, many thanks."
"Simple, easy-to-understand instructions."
