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Include your preferred name on a resume with these formatting tips
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You’re filling out your resume and have listed all your relevant experiences and skills. Now, all that’s left to do is fill in your contact information and send it off. But what name should you use? Can you list your nickname, or should you stick to your legal name? These are excellent questions, and we happen to have all the answers. Read on to learn how you can put a nickname or preferred name on your resume while maintaining a professional air.
Things You Should Know
- Use your nickname instead of your birth name if it’s something you’ve always gone by and is appropriate for the workplace.
- Place a casual nickname in quotations between your first and last name to show that you can go by either name.
- Use the same name throughout your resume and put your legal name on formal employment paperwork.
Steps
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Use your preferred nickname in place of your legal name. If you always go by your nickname, listing it on your resume instead of the name you were given at birth is perfectly acceptable. For instance, put down “Brad” instead of “Bradley” or use “Lucy” instead of “Lucinda.” [1] X Research source
- Using the shorter version of your name can even make it stand out. For example, “John Jennings” has a better ring to it than “Jonathan F.W. Jennings IV.”
- The same can be done if you go by your middle name, although omitting your first name, in this case, may be helpful to avoid confusion.
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Put nicknames in quotation marks between your first and last name. In situations where people use your nickname and given name variably, it can be helpful to include your nickname within the formatting of your legal name. If your name is “Joseph” but you also answer to “Joe,” write your name as “Joseph ‘Joe’ Rollins.” [2] X Research source
- This format works best for monikers that are abbreviations of longer names, such as “Matt,” “Jeff,” “Liz,” and “Alex.”
- However, your nickname can also be put in quotation marks when it’s unrelated to your legal name (as in “Margaret ‘Carol’ Atkinson”).
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Stick with the same name throughout your resume. No matter what name you go with, the most important thing is to use it consistently. Listing your name as “Robert” in one section of your resume and “Bob” in another could be confusing for an employer. Even worse, it could make your resume look disorganized. [3] X Research source
- Generally, your safest bet is to put down whatever name you respond to most often.
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Tell your potential employer your nickname in person. As an alternative option, provide your legal name on your resume, then mention your preferred name when you meet with the interviewer or hiring coordinator. This is the most practical option if you want to keep the information on your resume strictly professional. [4] X Research source
- Think of it like telling a teacher your nickname in school. When the teacher called attendance on the first day, you may have said something like, “Present. Although, I go by Cam.” Use this same technique when introducing yourself at the start of your interview: “It’s a pleasure to meet you, Ms. Adams. I’m Cameron Wallace, but you can call me Cam.”
- One downside of this approach is that it may be hard for a coworker to get in the habit of addressing you by your preferred name after committing the name listed on your resume to memory.
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Use your legal name on formal employment paperwork. Your resume isn’t a legal document, but job applications, contracts, and employee information forms are. Anytime you’re filling out hiring paperwork, always provide your first, middle, and last names the way they appear on your birth certificate. That way, there will be no question as to who you are. [5] X Research source
- Many hiring forms offer prospective employees a place to include a preferred name or nickname.
- Having the wrong name on file with your employer could result in other unintended consequences, such as sending important files to the wrong person.
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Use your nickname if it's professional. Before you include your nickname on your resume, consider how it might be viewed by the employer reading it. By presenting the wrong image up front, you could take yourself out of the running for a job you might otherwise have landed. [6] X Research source
- Certain nicknames may be more suitable for some workplaces than others. It may be okay to go by “Venus” at a holistic therapy center but not so much at a high-profile financial advisory firm.
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Give your preferred name if you're transitioning. As a transgender person, put whichever name you prefer on your resume in place of your legal first name. Some trans professionals choose to list their legal name first, followed by their preferred name in parentheses (i.e., "Greg 'Shannon' Collins")—use whichever method works best for you. [7] X Research source
- In some cases, it may be necessary to provide your legal name when filling out job applications, registration forms, and other legal documents to complete background checks.
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Shorten your name to initials to prevent hiring biases. Even though it’s illegal in most places, screening based on name (intentional or not) happens. As a woman, minority, or senior citizen (or other discriminated class), providing an abbreviated form of your legal name can be used to avoid workplace discrimination. The idea is that an employer won’t be able to tell your sex, nationality, or age just by looking at your name or resume.
- For example, if you’re worried about being passed over because you’re a woman, simplifying your name from “Rhonda Jeanette Schmidt” to “R.J. Schmidt” helps conceal your sex until the interview.
- The same can be done for names that indicate ethnicity. With a little tweaking, “Ángel Castaneda Martín” becomes “A.C. Martin.”
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Use a nickname if your name is difficult to pronounce. Depending on your location, a birth name may be difficult for people to say correctly. Consider using a nickname that’s easier to pronounce to avoid mispronunciation or confusion. [8] X Research source
- The decision to use a nickname instead of your birth name is entirely up to you. If you love your birth name, own it!
- Alternatively, put the phonetic spelling (how a word is pronounced) of your name in parentheses beside or underneath your name. This way, an employer will be able to sound out the phonetic spelling.
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Avoid listing offensive or overly casual nicknames. If your nickname isn’t related to your given name, your resume likely isn’t the best place to display it. This applies to any handle that’s not a specific name. For instance, professional employers may be reluctant to hire someone who goes by “Lefty” or “T-Bone.” [9] X Research source
- If you’re attached to a particular nickname, ask your coworkers to use it privately after landing the job to avoid workplace discrimination.
- A rare exception to this is when you’re known for your nickname. This may be the case for entertainment personalities, sports figures, and performers with unique stage names.
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Expert Q&A
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QuestionDoes a resume have to be one page?Kent Lee is a Career and Executive Coach and the Founder of the Perfect Resume, a career development services company based in Phoenix, Arizona. Kent specializes in creating customized resumes, LinkedIn profiles, cover letters, and thank you letters. Kent has over 15 years of career coaching and consulting experience. Previously, he has worked as a Career Consultant for Yahoo and has worked with thousands of clients including Fortune 500 executives from around the world. His work and career advice have been featured in ABC, NBC, CBS, Yahoo, Career Builder, and Monster.com.No, this is obsolete advice these days. It's perfectly fine if your resume extends past a single page. I still hear this advice all the time from online articles and college classes, but it's outdated advice at this point. The vast majority of employers couldn't care less if your resume is two pages. Now, does it have be two pages? No. Should you pad your resume with irrelevant information to make it longer than one page? No. But if you have a bunch of relevant experience to highlight, feel free to go over a single page.
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Tips
- Your resume is essentially a way to market yourself to employers, which means there are no rules against identifying yourself with a nickname. [10] X Research sourceThanks
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Warnings
- While it’s okay to display a nickname on your resume under normal circumstances, supplying a false name to hide your identity or pass yourself off as another person is a criminal offense.Thanks
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References
- ↑ https://edu.gcfglobal.org/en/resumewriting/contact-information/1/#
- ↑ https://career.ku.edu/sites/career/files/documents/Guides/ResumeBooklet%20Accessible.pdf
- ↑ https://career.ku.edu/sites/career/files/documents/Guides/ResumeBooklet%20Accessible.pdf
- ↑ https://www.pongoresume.com/blogPosts/180/put-your-brand-name-on-your-resume-not-your-real-name.cfm
- ↑ https://www.uvm.edu/career/faqs-transgender-job-seekers
- ↑ https://www.pongoresume.com/blogPosts/180/put-your-brand-name-on-your-resume-not-your-real-name.cfm
- ↑ https://www.uvm.edu/career/faqs-transgender-job-seekers
- ↑ https://career.ku.edu/sites/career/files/documents/Guides/ResumeBooklet%20Accessible.pdf
- ↑ https://edu.gcfglobal.org/en/resumewriting/contact-information/1/#
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Article Summary
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To show your nickname on your resume, all you need to do is list it instead of your given name. You can also add your nickname in quotation marks between your first and last names, like Joseph "Joe” Rollins. If you usually go by your first and middle initials, just include your initials instead of your full first and middle names Remember to stick with your chosen nickname throughout your resume, since switching between names will look less professional. Overly casual nicknames are not really appropriate to be used on resumes, because they have no relation to your legal name. For tips on how to get your work colleagues to call you by your casual nickname, keep reading!
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- "Thank you so much for this! My birth name is Georgia, and I don't want to stop using it as I do still really like it (and it holds a lot of importance to my mum), but I'm a demigirl and want to start going by a gender-neutral name at work to feel more comfy." ..." more
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"Thank you so much for this! My birth name is Georgia, and I don't want to stop using it as I do still really like it (and it holds a lot of importance to my mum), but I'm a demigirl and want to start going by a gender-neutral name at work to feel more comfy."
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