A Complete Guide to Transferring MS Office to a New Computer

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The easiest ways to transfer or re-install Office on a new device
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This wikiHow teaches you how to install Microsoft Office on a different computer than the one you've been using. If you have a subscription to Microsoft 365 (formerly known as Office 365), you can use Office apps on up to 5 devices at once, which means you won't need to deactivate your other installations. But if you have a non-subscription version of Office 2019 or Office 2016, you'll need to install or activate Office on the new computer (usually by telephone), and then deactivate it on the old computer.

Transferring MS Office to Another Computer

  1. Deactivate your license, then uninstall Office on your old computer.
  2. Sign into your Microsoft account on your new computer.
  3. Download and install Office on your new computer.
  4. Sign into Office on your new computer using your Microsoft account information.
  5. To transfer Microsoft Office to a new computer, you'll need to deactivate it on your old computer.
Method 1
Method 1 of 3:

Moving Office 2019 or 2016 to a New PC (Non-Subscription)

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  1. Visit https://www.office.com on the new computer. You can use any web browser, such as Edge, Safari, Firefox, or Chrome, to view the Office website.
    • Use this method if you do not have a Microsoft 365 subscription and want to transfer already-activated copy of Office Home & Business, Office Home & Student, or Office Professional to a new Windows PC.
    • Since your license allows you to have Office installed on one computer at a time, you'll first install Office on the new computer, activate by phone, and then remove the applications from your old computer. [1]
  2. Use the account information you use to sign in to Microsoft products, such as Outlook.com, Live.com, or Hotmail.com. If you use Office through your work or school, you may need to use your work or school account to sign in.
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  3. It's near the top-right corner of the page. This downloads the installer to your computer, although you may have to select the option to Save File to start the process.
  4. It's near the top-right corner of the page. This downloads the installer to your computer, although you may have to select the option to Save File to start the process.
    • If you signed in with a work or school account and don't see the option to install Office, point your browser to https://aka.ms/office-install .
  5. The option you see varies depending on the version you're installing.
  6. The installer's name begins with "setup" and ends with .exe and is saved to your default Downloads folder.
  7. This option appears on the User Account Control window. Office will install.
  8. Office is now installed.
  9. This could be Word, Excel, PowerPoint, or any other product. You'll find your Office apps in the Start menu .
  10. You will see this on the activation wizard window.
  11. Select your country from the drop-down menu to display the phone number, and then dial the number on your phone.
  12. This is the number next to "Installation ID" on the activation wizard. Once you say or enter the number, you will hear a confirmation ID.
  13. This is the number the recording or agent reads to you after providing your installation ID. Once you do this, Office will be active on the new PC.
  14. To do this:
    • Press the Windows Key + S key at the same time to open the Search bar.
    • Type uninstall and click Add or remove programs in the search results.
    • Scroll down the right panel and click Microsoft Office (version) .
    • Click Uninstall and follow the on-screen instructions.
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Method 2
Method 2 of 3:

Moving Office 2019 or 2016 to a New Mac (Non-Subscription){{toc_item: Non-Subscription

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  1. This ensures a smooth transfer between the two Macs. On both Macs, click the Apple menu at the top-left corner of the screen, select System Preferences , click Software Update , and then select Software Update if it's available. [2]
    • Use this method if you do not have a Microsoft 365 subscription, but instead have a license for Office 2019 or 2016.
    • As of the release of Office 2016, your product key is tied to your Microsoft account. Because of this, you won't need it to reinstall Office on another computer.
  2. The computer on which Office is already installed must have a "computer name" set to use the Migration Assistant. Here's how to check:
    • Click the Apple menu and select System Preferences .
    • Click Sharing .
    • If the "Computer Name" field is blank, enter a name now. It can be anything you want, such as "My Old Mac."
  3. If both Macs are running the latest version of macOS (or even just High Sierra or later), just place them close together and enable Wi-Fi on each. [3] If either Mac is running El Capitan or earlier, connect both computers to the same Wi-Fi or Ethernet network .
    • If you've backed up your Microsoft Office installation to another drive using Time Machine, you can just connect the Time Machine drive directly to the new Mac instead.
  4. To do this:
    • Click the Finder icon (the two-toned face on the Dock).
    • Double-click the Applications folder.
    • Double-click the Utilities folder.
    • Double-click Migration Assistant .
    • Click Continue .
  5. It's the first option in the list.
  6. Now you'll perform the next step on the Mac that already has Microsoft Office installed.
    • If you're using a Time Machine backup, skip to Step 10.
  7. This is the Mac that already has Office installed. You'll find it in the Applications folder under Utilities .
  9. Now you'll switch back to the new Mac.
  10. Depending on how you're transferring files, you may have to complete one of these steps:
    • If you see a security code appear, verify that the same code appears on the old Mac, and then click Continue .
    • If you are asked to select a backup to transfer information from, select the latest backup, and then click Continue .
  11. Since Microsoft Office is a set of applications, check the box next to "Applications." You may also want to copy other information, such as your user account, your settings, and/or other files and folders.
  12. This begins the process of copying Microsoft Office and other applications to your new Mac. Once the migration is complete, you'll find Microsoft Office in your Applications folder.
    • If you get an activation error when opening Office on your new Mac, click I want to activate the software by telephone on the Activation Wizard, select Next , and then follow the on-screen instructions. Once Office is activated, uninstall it from your old Mac. [4]
  13. This can be any Office app, such as Word or Excel. You'll find your Office apps on the Launchpad .
  14. Since you migrated Office from your old Mac, you should be able to use Office without any trouble. If you get an error about activation, you'll need to perform these steps to activate over the telephone:
    • On the Activation Wizard, select I want to activate the software by telephone and click Next .
    • Select your region to view the Product Activation Center phone number for your area.
    • Call the number and provide the "Installation ID" you see under "Step 2."
    • Type the confirmation ID provided by the phone service into the blank under "Step 3."
    • Click Next and follow the on-screen instructions to activate.
  15. Now that Office is activated on the new Mac, it'll no longer work on the old one. [5] To uninstall Office on the old Mac:
    • Click the Finder icon (the two-toned smiley face) on the Dock.
    • Double-click the Applications folder.
    • Hold down the Command key as you click each Office app. [6] Make sure you select all of the Office apps, which all begin with the word "Microsoft."
    • Hold down the Control button as you click any of the selected apps. A menu will expand.
    • Click Move to Trash to uninstall OfficeYou can then empty the trash to free up hard drive space.
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Method 3
Method 3 of 3:

Using a Microsoft 365 Subscription

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  1. Visit https://www.office.com on the new computer. You can use any web browser, such as Edge, Safari, Firefox, or Chrome, to view the Office website.
    • Use this method if you have a subscription to Microsoft 365 and want to install an Office product (e.g., Word, Excel, PowerPoint) on a new PC or Mac. A subscription to Microsoft 365 allows you to sign in to Office on up to 5 devices (computers, phones, and/or tablets) at once. [7]
  2. This is the email address and password associated with your Microsoft 365 subscription, which usually ends in Outlook.com, Live.com, or Hotmail.com. If you use Office through your work or school, you may need to use your work or school account to sign in.
    • If you don't remember this address, open an Office app on the old computer (such as Word or Excel), go to File > Account , and find the email address under "Product Information" next to "Belongs to."
  3. It's near the top-right corner of the page. This downloads the installer to your computer, although you may have to select the option to Save File to start the process.
    • If you signed in with a work or school account and don't see the option to install Office, point your browser to https://aka.ms/office-install .
  4. The option you see varies depending on the version you're installing.
    • If you're using a work or school account, click Office 365 apps to start the installation.
  5. The installer downloaded to your default download location by default, which is usually the Downloads folder. Double-click the file to start the installation.
    • If you're using Windows, the installer's name begins with "setup" and ends with .exe .
    • If you're using a Mac, the installer's name begins with "Microsoft_Office" and ends with pkg .
  6. The steps are a little different depending on your operating system:
    • Windows: Click Yes to grant the installer permission to run, and follow the on-screen instructions.
    • macOS:
      • If you see an error that says "Microsoft Office installer.pkg can't be opened because it is from an unidentified developer," wait about 10-15 seconds and then drag the installer to your desktop. Then, hold the Control key as you click the file to try again.
      • Click Continue and follow the on-screen instructions.
  7. This could be Word, Excel, PowerPoint, or any other product. If you're using Windows, your Office apps are in the Start menu. If you have a Mac, Office apps are on the Launchpad.
  8. If you're using Windows, signing in and accepting the license agreement will activate all Office apps. If you're using a Mac, follow these steps:
    • Click Get Started at the bottom of the "What's New" window. [8]
    • Click Sign In and log in with your Microsoft (or work) account.
      • If you don't see this option, click the File menu, select New from template , and then click Sign In .
    • Click Start Using Word (or whichever app you opened) once the activation is complete.
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Community Q&A

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  • Question
    Can I transfer Office to another computer without a product key?
    wikiHow Staff Editor
    Staff Answer
    This answer was written by one of our trained team of researchers who validated it for accuracy and comprehensiveness.
    wikiHow Staff Editor
    Staff Answer
    If you purchased your copy of Office as a digital download, you can find the product key by checking your order confirmation email or signing into your Microsoft account. If you have an older version of MS Word and have lost the original packaging with the product key on it, you may be able to extract the product key using a variety of key extractors that you can download from the web.
    Thanks! We're glad this was helpful.
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    Not Helpful 4 Helpful 7
  • Question
    Is there a way to make the transfer with a flash drive?
    wikiHow Staff Editor
    Staff Answer
    This answer was written by one of our trained team of researchers who validated it for accuracy and comprehensiveness.
    wikiHow Staff Editor
    Staff Answer
    Unfortunately, there’s no simple way to do this. However, there are some third-party programs available, such as EaseUS Todo PCTrans, that can help you convert your MS Office applications into a format that can be transferred via USB drive.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
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  • Question
    If an old computer does not work, how can I remove Office from it?
    Community Answer
    You can't. You may have to contact Microsoft to have the product key released to be used on another PC.
    Thanks! We're glad this was helpful.
    Thank you for your feedback.
    If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow
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      References

      1. ↑ https://support.microsoft.com/en-us/office/activate-office-using-the-activation-wizard-1144e0de-e849-496e-8e33-ed6fb1b34202?ui=en-US&rs=en-US&ad=US#bkmk_reinstall
      2. ↑ https://support.apple.com/en-us/HT201541
      3. ↑ https://support.apple.com/en-us/HT204350
      4. ↑ https://support.microsoft.com/en-us/office/activate-office-using-the-activation-wizard-1144e0de-e849-496e-8e33-ed6fb1b34202?ui=en-US&rs=en-US&ad=US#bkmk_phone
      5. ↑ https://support.microsoft.com/en-us/office/activate-office-using-the-activation-wizard-1144e0de-e849-496e-8e33-ed6fb1b34202?ui=en-US&rs=en-US&ad=US#bkmk_reinstall
      6. ↑ https://support.microsoft.com/en-us/office/uninstall-office-for-mac-eefa1199-5b58-43af-8a3d-b73dc1a8cae3
      7. ↑ https://support.microsoft.com/en-us/office/how-sign-in-works-in-microsoft-365-1d646e83-1585-4278-8daf-d4a2cc0905e0
      8. ↑ https://support.microsoft.com/en-us/office/download-and-install-or-reinstall-microsoft-365-or-office-2019-on-a-pc-or-mac-4414eaaf-0478-48be-9c42-23adc4716658#InstallSteps=Install_on_a_Mac

      About This Article

      Article Summary X

      1. Go to https://www.office.com on the new computer.
      2. Sign in with your Microsoft account.
      3. Click Install Office .
      4. Click Install .
      5. Run the installer.
      6. Open any Office app.
      7. Log in with your Microsoft account to activate.
      To learn how to uninstall Office on a Mac, read on!

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