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The best way to back out of a job offer without burning bridges
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You got a job offer and said “yes” in a rush of excitement, but now you’re starting to second-guess the decision. Maybe you’ve heard some not-so-good things about the company or feel like the job won’t advance your career. Can you still turn down the job? The answer is yes, so long as you do it in a positive, professional manner—and we’re here to help you do just that. Read on for a complete guide to declining a job after you already accepted it, with examples to make the process even smoother.
Things You Should Know
- Contact your employer to tell them about your decision as soon as possible in order to make a positive impression on them.
- Tell your employer that you’re declining the job, and explain why honestly. Be concise as you relay the situation to the employer.
- Express gratitude for the job opportunity to leave a positive impression on the employer. Call them with your decision first, then send a follow-up email or letter.
Steps
Section 2 of 5:
Turning Down the Job Offer
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Contact your employer quickly. Take time to consider the job carefully, but get back to your employer with a final decision as soon as possible. Your employer will need time to find a replacement for the position—so prompt notice is usually appreciated. The faster you let them know what’s going on, the more likely you are to get a positive and accepting response to your decision. [2] X Research source
- While turning down a job after already accepting it may feel understandably awkward, it’s definitely possible—and it doesn’t have to be a negative experience.
- In fact, declining a job quickly is best for you as well; if you start a new job despite knowing it’s not a great fit, you may waste the energy you could spend searching for a better job. It’s important to make sure the job you accept is a good fit!
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Be honest and polite while explaining your reasons for declining. Honesty is the best policy, but be careful not to insult the company. Even if you’re nervous about declining the job offer, it’s always wise to tell your employer the truth about your reasons for it. Be professional, and put a positive spin on your reasoning to leave a good impression on your would-be boss. [3] X Research source
- If you don’t like the atmosphere at the office, try: “After careful consideration, I have decided to decline your generous offer, as I do not feel I am the best fit with the company’s culture.”
- If you got a better job, try: “Unfortunately, I have decided to decline your offer. I have been offered a job that I feel is more in line with my skill set and abilities.”
- If you’re declining because of a family emergency, try: “Due to unforeseen circumstances, I have decided to decline your offer. My father has become unwell, and I’ll be returning to New Jersey soon to take care of him.”
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Give the employer a concise response. Regardless of your reasons for declining the job, keep your explanation short and sweet. [4] X Research source Your employer doesn’t need to know all the details of a family emergency or an in-depth explanation of why you don’t like that company’s culture. Too much information can make the process more difficult, so be as concise as possible.
- You only really need to spend a sentence or two explaining your reasons for declining a job.
- For example, all you need is something as simple as, “My family’s circumstances have changed, and my commitments to them make it impossible to accept the job at this time.”
- Another concise response could be, “Another company has made me an offer that would be more practical for both my family and myself at this time.”
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Thank your would-be employer for the opportunity. Gratitude may help you bow out gracefully without burning bridges. Let your employer know that you enjoyed speaking with them during your interview, that you appreciate their offer of employment, and that you were very impressed by their company throughout the hiring process. [5] X Research source After all, it’s possible you may want to work with this employer in the future—so leave a positive impression!
- For example, say something like, “Thank you very much for the opportunity to work with ABC Publishing, and best wishes for the future.”
- “I very much enjoyed meeting you and getting to see what your company does firsthand. Thank you again for the offer of employment, and I wish you continued success.”
- “I’m very grateful for the time you spent considering and interviewing me—and for the opportunity to work with your company.”
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Know your bottom line in case the employer tries to negotiate. Consider whether there are any alternatives to rejecting the job. Is there anything that could get you to stay? Not every employer will try to negotiate when you decline a job, but it’s possible—so before you reach out to them, make sure you know exactly what you’d need to continue with the job, and keep those requirements in mind if you end up negotiating. [6] X Trustworthy Source Harvard Business Review Online and print journal covering topics related to business management practices Go to source
- Some employers may also be more flexible than others, so if there’s something that might make a job more doable for you, ask your employer about it before declining outright.
- For example, if you want to decline because of the long commute, ask about the possibility of working from home part-time (or full-time) if the job allows.
- If you’re currently in college or taking college courses, try asking if the company can accommodate your schedule.
- If you need a higher salary or fewer hours, consider renegotiating the terms of your employment to see if you can get a better offer.
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Call the employer directly if possible. Phone calls are traditionally the most professional way to respond—but if you prefer, email is okay too. It can be tough to break bad news over the phone, but calling your employer is more personal and gives you a chance to explain the situation clearly. [7] X Research source That way, you’ll have a better chance of maintaining a positive relationship with them going forward—especially if you want to work there in the future.
- Talk to your employer in person, alternatively. Whether you meet in person or talk over the phone, direct contact is the ideal way to go when breaking the news.
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Follow up with an email or letter to confirm you’re declining the job. Once you’ve spoken directly to your employer, put your decision in writing. The easiest way to do that is via email, but a formal letter may work depending on the employer’s preferred method of communication. Regardless, write a brief message explaining your circumstances, and send it to the employer. [8] X Research source
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References
- ↑ https://hecec.human.cornell.edu/2018/02/08/is-it-okay-to-renege-a-job-acceptance/
- ↑ https://blog.scholarshipguide.com.sg/how-to-politely-decline-after-accepting-a-job-offer/
- ↑ https://www.resumebuilder.com/career-center/how-to-decline-a-job-offer/
- ↑ https://blog.scholarshipguide.com.sg/how-to-politely-decline-after-accepting-a-job-offer/
- ↑ https://hecec.human.cornell.edu/2018/02/08/is-it-okay-to-renege-a-job-acceptance/
- ↑ https://hbr.org/2014/04/15-rules-for-negotiating-a-job-offer
- ↑ https://blog.scholarshipguide.com.sg/how-to-politely-decline-after-accepting-a-job-offer/
- ↑ https://blog.scholarshipguide.com.sg/how-to-politely-decline-after-accepting-a-job-offer/
- ↑ https://www.vmi.edu/media/content-assets/documents/career-services/Job-Offer-Presentation-2021.pdf
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