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This wikiHow teaches you how to create an email signature in Microsoft Outlook. You can create a signature in all three of Outlook's platforms: online, in the mobile app, and in the desktop program that comes with an Office 365 subscription. Once you've created a basic signature, you can edit it to make it more appealing.
Steps
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Open Outlook. Go to https://www.outlook.com/ in your preferred web browser. This will open your Outlook inbox if you're already signed into Outlook.
- If you aren't signed into Outlook, enter your Microsoft email address (or phone number) and password to log in.
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Click Settings . This gear-shaped icon is in the upper-right side of your Outlook inbox. Doing so prompts a drop-down menu.Advertisement
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Click Options . It's at the bottom of the drop-down menu.
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Scroll down and click Email signature . This option is in the Layout section of the options on the left-hand side of the page.
- You may first have to click Layout to expand it in order to view the Email signature option.
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Enter your signature. Type your signature into the text box on the right side of the screen.
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Make sure your signature is active. Click the "Automatically include my signature on new messages I compose" box to place a checkmark in it. This will ensure that messages you compose from now on have your signature at the bottom of the message by default.
- You can also check the "Automatically include my signature on messages I forward or reply to" box to place your signature at the bottom of every email you send.
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Click Save . It's in the top-left corner of the Email Signature section. This will save your changes and add a signature to your Outlook emails.
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Open Outlook. This app is blue with a white envelope and a blue "O" on it.
- If you aren't signed into Outlook, enter your Microsoft email address (or phone number) and password to log in.
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Tap ☰ . It's in the upper-left corner of the screen.
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Tap Settings . This option is in the bottom-left corner of the screen. Doing so opens the Outlook Settings menu.
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Tap Signature . It's in the middle of the Settings page.
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Enter a new signature. Tap the current signature, then remove it and type in your own signature.
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Tap < (iPhone) or (Android). It's in the top-left corner of the screen. This will save your settings and return you to the Settings page; your Outlook messages sent from your mobile device will now use your signature.
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Open Outlook 2016. This program resembles a blue and white envelope with a white "O" on it.
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Click New Email . It's on the far left side of the Home toolbar.
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Click Signature . This drop-down box is in the "Include" group of options in the Message toolbar. [1] X Research source
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Click Signatures . It's in the Signature drop-down menu.
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Click New . This button is below the "Select signature to edit" text box in the upper-left side of the Signatures and Stationery window.
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Enter your name. Do so in the "Edit signature" box at the bottom of the page.
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Enable your signature for new emails. Click the "New messages:" drop-down box in the top-right side of the Signatures and Stationery window, then click your name. This will automatically place your signature at the bottom of all new emails you send.
- You can repeat this process for the "Replies/forwards:" drop-down box to place your signature on every email you send, including replies and forwards.
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Click OK . It's at the bottom of the window. Doing so saves your signature and applies it to all subsequent emails you send from the Outlook program.
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Video
Tips
- Signatures on replies and forwards are generally unnecessary.Thanks
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Warnings
- Your signature will not synchronize across your devices.Thanks
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References
About This Article
Thanks to all authors for creating a page that has been read 195,335 times.
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