How to Find Your Email’s Incoming and Outgoing Mail Servers

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   Your email provider may offer both POP3 and IMAP incoming mail servers. If you check email on multiple devices (like a smartphone and a computer), use IMAP. If you only check email on one device, you can use POP3, though it's no longer supported by all services and email apps.

   • If you want to read Gmail messages in a mail client using POP3, you'll need to enable POP3 in Gmail manually in Settings > See all settings > Forwarding and POP/IMAP . ^[10]
   • To read Outlook.com messages in another client using POP3, enable POP3 in Settings > Mail > Sync email . ^[11]

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   1
   New Outlook. If you're using New Outlook for Windows:

   • Open Outlook and click the View tab.
   • Click View settings .
   • Go to Accounts > Email accounts .
   • To change or view the incoming mail server for an existing account, click Manage next to your account.
   • To add a new account and incoming mail server, click + Add Account , enter your email address, and click Continue . Then, if prompted, enter your mail server information manually.
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   Classic Outlook (Windows). If you're using the original Outlook program, use these steps to locate and modify your incoming mail server:

   • To view or change your existing mail server:
     • Click the File menu.
     • Select your email account from the drop-down menu at the top.
     • Go to Account Settings > Server Settings to view or change your incoming and outgoing mail servers.
   • To add a new account and mail server:
     • Click the File menu and select Add Account .
     • Enter your email address, click Connect , and follow the on-screen instructions.
     • If this doesn't automatically add your mail server, you'll be prompted to add your server info manually.
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   3
   Outlook for Mac.

   • Click the Outlook menu and select Settings .
   • Click Accounts .
   • To view or change your current mail server, select your account and click Advanced .
   • To add a new account, click + , select New Account… , and follow the on-screen instructions.
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   4
   Outlook.com. It is no longer possible to add another email address to Outlook.com.
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   View or change the incoming mail server for an existing account. If you want to see or edit the incoming mail server an account is already using:

   • Open the Mail app, click the Mail menu, then select Settings .
   • Click Accounts .
   • Select the account you want to view or edit, and find the incoming mail server address next to "Host Name."
   • To view or edit the outgoing (SMTP) mail server, click Edit SMTP Server List . ^[12]
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   2
   Add a new account and incoming mail server. To add a new account and mail server:

   • Open the Mail app, click the Mail menu, and select Add Account .
   • If your email provider is listed, select it, and follow the on-screen instructions to log in and automatically add your incoming and outgoing mail servers.
   • If not listed, select Other Mail Account… and click Continue .
   • Enter your incoming and outgoing (SMTP) mail server information, and follow the on-screen instructions to complete the setup.
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If you want to send and receive email from non-Gmail accounts through the Gmail mobile or desktop app, use this method. ^[13]

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   1
   Gmail mobile app (Android, iPhone, & iPad).

   • Tap your profile photo or initial and select Add another account .
   • If you're using iCloud Mail, Outlook, Hotmail, or Live.com, select the appropriate option and follow the on-screen instructions to add your mail server information automatically.
   • To enter the incoming and outgoing mail servers manually, select Other , then follow the on-screen instructions.
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   2
   Gmail on the web.

   • Click the gear at the top-right corner of Gmail and select See all settings .
   • Click the Accounts and Import tab.
   • Next to "Check mail from other accounts," click Add a mail account .
   • Enter the email address you want to add and click Next .
   • Follow the on-screen instructions.
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   1
   View or change existing mail server settings. To see or edit the incoming mail server for an account in Thunderbird:

   • Right-click your account in the left panel and select Settings .
   • Click Server Settings below your account name.
   • Find the incoming mail server next to "Server name."
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   2
   Add a new account.

   • Click ☰ at the top of Thunderbird and select New Account .
   • Select Existing Email .
   • Enter your name, email address, and email password, and click Continue .
   • If Thunderbird can automatically add your mail server information, you'll be asked if you want to use IMAP or POP3. Select an option and click Done to finish.
   • If you want to enter your incoming and outgoing mail server information manually, click Configure manually .
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